PROCUREMENT PLAN (Textual Part) Project information: [country] [Project name] [P-number] Project Implementation agency: [insert legal name] Date of the Procurement Plan: [insert date] Period covered by this Procurement Plan: [insert from – to period] Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in [insert appropriate references to the national procurement legislation], such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. List only the applicable conditions required to ensure consistency with paragraph 5.4 of the Procurement Regulations. If no conditions apply, delete the phrase “and the following conditions”. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Otherwise state “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables Otherwise state “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables] Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. [Include this sentence only if the Bank has formally agreed to provide the Borrower with HEIS. Otherwise delete] Other Relevant Procurement Information. Provide any other relevant procurement information such as procedures for CDD components, Procurement in Situations of Urgent Need of Assistance or Capacity Constraints etc. PROCUREMENT Burundi : BI-Social Safety Nets (Merankabandi) PLAN General Information Country: Burundi Banks Approval Date of the Original Procurement Plan: 2018-02-08 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-07-13 Project ID: P151835 GPN Date: Project Name: BI-Social Safety Nets (Merankabandi) Loan / Credit No: IDA / D1540 Executing Agency(ies): PIU WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BI-MERANKABANDI-36595-GO- Request for Single Stage - One Pending IDA / D1540 3. Project management Post Limited 97,059.00 0.00 2017-11-20 2017-12-04 2022-06-01 RFQ / Fourniture de bureau Quotations Envelope Implementation BI-MERANKABANDI-31264-GO- RFB / Acquisition du matériel Single Stage - One Pending roulant initial (une jeep 4x4, 4 IDA / D1540 3. Project management Post Request for Bids Open - National 365,395.00 0.00 2017-10-16 2017-10-17 2017-11-16 2017-12-24 2017-12-28 2018-01-27 Envelope Implementation camionnettes et 4 motos tout terrain) BI-MERANKABANDI-36595-GO- Single Stage - One Pending RFB / Acquisition du mobilier et IDA / D1540 3. Project management Post Request for Bids Open - National 279,000.00 0.00 2017-11-15 2017-11-28 2017-12-19 2018-01-02 2018-01-27 2018-02-26 Envelope Implementation é uipement de bureau q BI-MERANKABANDI-32974-GO- RFQ / Acquisition du matériel de 2. Support to the key delivery Request for Single Stage - One Pending collecte des données et IDA / D1540 mechanisms of a basic social Post Limited 80,000.00 0.00 2018-02-02 2018-02-10 2018-02-25 Quotations Envelope Implementation é iciaires enregistrement des bénf safety net system du projet BI-MERANKABANDI-36914-GO- Request for Single Stage - One Pending RFQ / Acquisition du mobilier et IDA / D1540 3. Project management Post Limited 48,185.00 0.00 2017-09-12 2017-10-03 2017-10-04 Quotations Envelope Implementation é uipement de bureau urgent q BI-MERANKABANDI-36800-GO- é uipement de RFQ / Acquisition q Request for Single Stage - One Pending IDA / D1540 3. Project management Post Limited 70,000.00 0.00 2017-11-17 2017-11-29 2022-05-27 communication: Fourniture Quotations Envelope Implementation internet BI-MERANKABANDI-36818-GO- DIR / Acquisition q é uipement de Pending IDA / D1540 3. Project management Prior Direct Selection Direct 32,150.00 0.00 2017-11-20 2017-11-27 2017-12-12 2022-06-22 communication: Fourniture du Implementation é honie fixe service de télp BI-MERANKABANDI-36836-GO- Pending DIR / Acquisition du logiciel de IDA / D1540 3. Project management Prior Direct Selection Direct 18,004.00 0.00 2017-11-15 2017-11-20 2017-12-12 2022-06-20 Implementation comptabilité: TOM2PRO BI-MERANKABANDI-32972-GO- RFQ / Acquisition de 3000 1. Support to the cash transfer Request for Single Stage - One Pending é hones pour les bénf télp é iciaires IDA / D1540 Post Limited 34,235.00 0.00 2018-02-01 2018-02-13 2018-03-06 program Quotations Envelope Implementation de la commune Butaganzwa 2 en province Ruyigi BI-MERANKABANDI-31209-GO- RFB / Aquisition du matériel Single Stage - One Pending roulant complémentaire (trois (3) IDA / D1540 3. Project management Post Request for Bids Open - National 279,000.00 0.00 2018-02-21 2018-02-23 2018-03-25 2018-04-01 2018-04-08 2018-05-08 Envelope Implementation camionnettes 4x4 et 12 motos tout terrain) BI-MERANKABANDI-32497-GO- RFB / Acquisition de 45000 é hones mobiles pour les télp 1. Support to the cash transfer Single Stage - One Pending IDA / D1540 Post Request for Bids Open - National 585,000.00 0.00 2018-02-15 2018-02-17 2018-03-19 2018-03-26 2018-03-30 2018-04-29 bénf é iciaires des provinces program Envelope Implementation Karusi, Gitega et Kirundo ainsi que 3 communes de Ruyigi BI-MERANKABANDI-68057-GO- 2. Support to the key delivery Request for Single Stage - One Pending RFQ / Acquisition de la Visio IDA / D1540 mechanisms of a basic social Post Limited 46,000.00 0.00 2018-07-03 2018-08-28 2018-10-27 Quotations Envelope Implementation Conférence safety net system BI-MERANKABANDI-68061-GO- 2. Support to the key delivery RFQ / Production et Request for Single Stage - One Pending IDA / D1540 mechanisms of a basic social Post Limited 90,000.00 0.00 2018-07-02 2018-08-27 2018-10-26 multiplication des outils de Quotations Envelope Implementation safety net system communication NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MER/SPM/COOR/001/S/2017 / Request for Single Stage - One Pending IDA / D1540 3. Project management Post Limited 192,372.00 0.00 2017-08-22 2017-09-05 2022-06-21 Location des bureaux Quotations Envelope Implementation BI-MERANKABANDI-68191-NC- DIR / Recrutement d'une agence 1. Support to the cash transfer Pending IDA / D1540 Prior Direct Selection Direct 459,118.00 0.00 2018-06-28 2018-06-28 2018-07-03 2021-03-29 de paiement pour les provinces program Implementation de Karusi, Gitega et Kirundo CONSULTING FIRMS Page 1 Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BI-MERANKABANDI-36654-CS- QCBS / Recrutement d'un 2. Support to the key delivery cabinet de collecte des données Quality And Cost- Pending IDA / D1540 mechanisms of a basic social Prior Open - National 480,000.00 0.00 2018-02-06 2018-03-08 2018-03-22 2018-03-22 2018-03-22 2018-03-29 2018-04-01 2018-08-29 et d'enregistrement des Based Selection Implementation safety net system é iciaires des 4 de Karusi, 4 bénf de Gitega et 4 de Kirundo BI-MERANKABANDI-36597-CS- QCBS / Recrutement d'un 2. Support to the key delivery cabinet de collecte des données Quality And Cost- Pending IDA / D1540 mechanisms of a basic social Post Open - National 160,000.00 0.00 2018-02-02 2018-02-02 2018-02-02 2018-02-02 2018-02-04 2018-02-05 2018-02-08 2018-04-29 et d'enregistrement des Based Selection Implementation safety net system é iciaires des 4 communes bénf de la province Ruyigi BI-MERANKABANDI-47195-CS- QCBS / Recrutement d'un Quality And Cost- Pending IDA / D1540 3. Project management Post Open - National 60,000.00 0.00 2018-02-09 2018-03-02 2018-04-15 2018-05-13 2018-06-12 2018-07-17 2018-08-21 2020-06-21 cabinet d'audit pour les exercices Based Selection Implementation 2018 et 2019 BI-MERANKABANDI-36617-CS- QCBS / Recrutement d'une 1. Support to the cash transfer Quality And Cost- Pending IDA / D1540 Post Open - National 124,117.00 0.00 2018-02-01 2018-02-01 2018-02-01 2018-02-01 2018-02-04 2018-02-08 2018-02-10 2019-02-10 agence de paiement pour la program Based Selection Implementation province de Ruyigi BI-MERANKABANDI-36598-CS- QCBS / Recrutement de consultant (bureau) pour l'établissement de la situation de 2. Support to the key delivery Quality And Cost- Pending réfré ence en matière de pauvreté, IDA / D1540 mechanisms of a basic social Post Open - National 300,000.00 0.00 2018-07-15 2018-07-29 2018-08-19 2018-09-02 2018-09-09 2018-09-16 2018-09-23 2018-12-22 Based Selection Implementation de bien-être et de développement safety net system humain au niveau des ménages et des communautés dans la province Gitega et Kirundo BI-MERANKABANDI-68134-CS- 2. Support to the key delivery QCBS / Etude analytique pour la Quality And Cost- Pending IDA / D1540 mechanisms of a basic social Post Open - National 150,000.00 0.00 2018-07-23 2018-08-06 2018-08-27 2018-09-10 2018-09-24 2018-10-03 2018-10-12 2018-12-11 mise en oeuvre de la politique de Based Selection Implementation safety net system la protection sociale INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BI-MERANKABANDI-47194-CS- 2. Support to the key delivery INDV / Recrutement d'un Individual Consultant Pending IDA / D1540 mechanisms of a basic social Post Limited 45,000.00 0.00 2018-02-27 2018-03-08 2018-03-27 2018-03-27 2018-04-26 consultant pour la formation de Selection Implementation safety net system base sur les filets sociaux BI-MERANKABANDI-36783-CS- Individual Consultant Under INDV / Recrutement du Chargé IDA / D1540 3. Project management Prior Open 33,600.00 0.00 2017-09-21 2017-11-20 2017-11-21 2018-01-15 2019-01-15 Selection Implementation des Opérations BI-MERANKABANDI-36779-CS- Individual Consultant Under INDV / Recrutement du IDA / D1540 3. Project management Prior Open 30,000.00 0.00 2017-09-21 2017-11-20 2017-11-21 2018-01-15 2019-01-15 Selection Implementation Spécialiste SE BI-MERANKABANDI-36776-CS- INDV / Recrutement du Individual Consultant Under Spécialiste Formation et IDA / D1540 3. Project management Prior Open 26,400.00 0.00 2017-09-21 2017-11-20 2017-11-21 2018-01-15 2019-01-15 Selection Implementation Communication pour une période d'une année BI-MERANKABANDI-36831-CS- Individual Consultant Under INDV / Responsable des IDA / D1540 3. Project management Prior Open 30,000.00 0.00 2017-09-21 2017-11-20 2018-01-12 2018-01-15 2019-01-15 Selection Implementation Activités Complémentaires BI-MERANKABANDI-36786-CS- Individual Consultant Under INDV / Recrutement du Auditeur IDA / D1540 3. Project management Prior Open 30,000.00 0.00 2017-09-21 2017-11-20 2017-11-21 2018-01-15 2019-01-15 Selection Implementation Interne BI-MERANKABANDI-36805-CS- INDV / Recrutement du Individual Consultant Under IDA / D1540 3. Project management Prior Open 40,800.00 0.00 2017-09-21 2017-11-20 2017-12-27 2018-01-15 2019-01-15 Responsable Provincial des Selection Implementation Opérations BI-MERANKABANDI-36808-CS- INDV / Recrutement du Individual Consultant Under IDA / D1540 3. Project management Prior Open 18,000.00 0.00 2017-09-21 2017-11-20 2018-01-12 2018-01-15 2019-01-15 Responsable de la Collecte des Selection Implementation données BI-MERANKABANDI-36811-CS- Individual Consultant Under INDV / Recrutement de 4 IDA / D1540 3. Project management Post Open 48,000.00 0.00 2017-09-21 2017-11-20 2017-11-21 2017-12-27 2018-02-07 2019-02-07 Selection Implementation Opérateurs de terrain de Ruyigi BI-MERANKABANDI-36802-CS- Individual Consultant Pending INDV / Recrutement de IDA / D1540 3. Project management Post Open 18,000.00 0.00 2017-09-19 2017-10-12 2017-10-14 2017-10-17 2018-10-17 Selection Implementation l'Assistant du Coordonnateur BI-MERANKABANDI-36774-CS- Individual Consultant Under INDV / Recrutement de l'Assitant IDA / D1540 3. Project management Post Open 12,000.00 0.00 2017-09-19 2017-10-12 2017-10-14 2017-10-17 2018-10-17 Selection Implementation Administratif et logistique BI-MERANKABANDI-36771-CS- Individual Consultant Pending INDV / Recrutement du IDA / D1540 3. Project management Post Open 42,000.00 0.00 2018-01-10 2018-02-09 2018-02-09 2018-02-09 2019-02-09 Selection Implementation Chauffeurs coursiers (7) BI-MERANKABANDI-36789-CS- Individual Consultant Pending IDA / D1540 3. Project management Post Open 3,600.00 0.00 2017-09-19 2017-10-12 2017-10-14 2017-10-17 2018-10-17 INDV / Recrutement d'un Planton Selection Implementation BI-MERANKABANDI-47197-CS- 1. Support to the cash transfer Individual Consultant Pending INDV / Elaboration du plan IDA / D1540 Post Limited 40,223.00 0.00 2018-02-01 2018-02-06 2018-02-27 2018-03-01 2018-05-20 program Selection Implementation spécifique pour les Batwa Page 2 BI-MERANKABANDI-36813-CS- Individual Consultant Pending INDV / Recrutement du IDA / D1540 3. Project management Prior Open 26,400.00 0.00 2018-02-09 2018-04-10 2018-05-17 2018-06-05 2019-06-05 Selection Implementation Responsable du SIG BI-MERANKABANDI-36994-CS- Individual Consultant Pending INDV / Recrutement du IDA / D1540 3. Project management Prior Open 18,000.00 0.00 2017-09-21 2017-11-20 2018-01-12 2018-01-15 2019-01-15 Selection Implementation Responsable des Paiements BI-MERANKABANDI-66979-CS- INDV / Recrutement de 10 opérateurs terrains dont 3 pour la province Karusi (1 Bugenyuzi, 1 Gihogazi, 1 Mutumba et Individual Consultant Pending IDA / D1540 3. Project management Post Open 120,000.00 0.00 2018-06-18 2018-07-21 2018-07-26 2018-08-04 2019-08-04 Nyabikere), 4 pour Gitega (1 Selection Implementation Bugendana, 1 Buraza, 1 Gitega et 1 Itaba) et 3 pour Kirundo (1 Bugabira et Kirundo, 1 Ntega et 1 Busoni) BI-MERANKABANDI-68101-CS- INDV / Recrutement d'un 2. Support to the key delivery Individual Consultant Pending Consultant individuel pour IDA / D1540 mechanisms of a basic social Post Open 20,000.00 0.00 2018-07-06 2018-08-24 2018-08-31 2018-09-03 2018-11-02 Selection Implementation l'évaluation des processus en safety net system province de Gitega Page 3