Appendix to Annex 3 Procurement Plan I. General 1. Project Information Country : India Borrower : Government of India Project Name : National Hydrology Project Loan Credit No. : 2. Bank’s Approval Date of the Procurement Plan : 3. Date of General Procurement Notice : 4. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services Thresholds for Method of Procurement for procurement of goods, works and non-consulting services Procurement of Goods, Information technology and non consultancy services: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 3 million Limited Competitive Bidding (LIB) Must meet the requirements as per Para 3.2 of the Procurement Guidelines, and with prior agreement in PP with the Bank National Competitive Bidding (NCB) > USD 100,000 and up to USD 3 million Shopping Up to USD 100,000 (INR 6.5 m) Direct Must meet the requirements as per Para 3.7 of the Procurement Guidelines, and with prior agreement in PP with the Bank Framework Agreement Must meet the requirements as per Para 3.6 of the Procurement Guidelines, and with prior agreement in PP with the Bank Procurement of Works: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 40 million National Competitive Bidding (NCB) > USD 100,000 and up to USD 40 million Comparison of three quotations / Shopping Up to USD 100,000 (INR 6.5 m) Force Account Must meet the requirements as per Para 3.9 of the Procurement Guidelines, and with prior agreement in PP with the Bank Prior Review Thresholds: The following would be subject to Prior review of the Bank regardless of the Method of selection: (a) Works: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 10 million (b) Goods: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 2 million; and The Prior Review Thresholds will be reviewed and updated during the implementation of the project, and modified based on the risk assessment. 1. In the case of contracts subject to prior review, Project Implementing Entity shall seek the Bank’s no objection before granting/agreeing to (a) an extension of the stipulated time for performance of a contract that either increases the contract price or has an impact on the planned completion of the project; (b) any substantial modification of the scope of works, goods, non-consulting services or consulting services, other significant changes to the terms and conditions of such that the contract,; (c) any variation order or amendment (except in cases of extreme urgency) which singly or combined with all variation orders or amendments previously issued, increase the original contract amount by more than 15 percent; or (d) the proposed termination of the contract.. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable Domestic Preference: The provision of domestic preference is applicable in the evaluation of Goods only. 3. Reference to Procurement Manual The procurement manual for the project is presently under preparation. SBDs agreed between the Project and Bank will be used for all works, goods, and non consultancy procurements. 4. Any Other Special Procurement Arrangements The National bidding method for procurement and goods and works according to the above value thresholds will be conducted in accordance with paragraphs 3.3 and 3.4 of the Bank’s Procurement Guidelines and the following provisions: (a) Only the model bidding documents for NCB agreed with the GOI task force (and as amended for time to time) shall be used for bidding. (b) Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily, among others, giving the website/electronic portal details from which the details of the invitation to bid can be downloaded) at least 30 days before the deadline for the submission of bids. (c) No special preferences will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises, or enterprises from any given state. (d) Extension of bid validity shall not be allowed with reference to contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by the Bank only in cases of force majeure and circumstances beyond the control of the purchaser/employer). (e) Rebidding shall not be carried out with reference to contracts subject to Bank prior review without the prior concurrence of the Bank. The system of rejecting bids outside a predetermined margin or ‘bracket’ of prices shall not be used in the project. (f) Rate contracts entered into by the DGS&D will not be acceptable as a substitute for NCB procedures unless incorporation of right to audit and fraud corruption clauses. DGS&D contracts will be acceptable, however, for any procurement under the shopping procedures. (g) Two or three envelope system will not be used (except when using the e-procurement system assessed and agreed by the Bank). (h) No negotiations are conducted even with the lowest evaluated responsive bidders. 5. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Procurement methods of procurement of Consultants' Services (Firms) Method of Procurement Thresholds for Methods Quality and Cost Based Selection (QCBS) Quality Based Selection (QBS) Must meet the requirements as per Para 3..2 to 3.4 of the Consultant Guidelines Selection based on a Fixed Budget (FBS) Must meet the requirements as per Para 3.5 of the Consultant Guidelines, Selection Based on Least Cost Basis (LCS) Must meet the requirements as per Para 3.6 of the Consultant Guidelines, Selection based on Consultant’s Qualification Estimated not to exceed USD 300,000, and (CQ) must meet the requirements as per Para 3.7 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements as per Para 3.8 to 3.11 of the Consultant Guidelines, and with prior agreement in PP with the Bank. Procurement methods for Selection of Individual Consultants (IC) Method of Procurement Thresholds for Methods Competitive Selection Must meet the requirements of Section V, Para 5.1 to 5.5 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements of Section V, Para 5.6 of the Consultant Guidelines and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Consultant Guidelines Prior Review Thresholds: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.3 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. 1. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. The Request for Expression of Interest for consultancy services estimated to cost above USD 300,000 equivalent per contract for firms shall be advertised in UNDB online and World Bank external Website and in accordance with other provisions of Para 2.5 of the Consultant Guidelines 4. Any other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable] I. Implementing Agency Capacity Building Activities with Time Schedule No Expected Outcome/Activity Description Estimated Date Duration ASCI training on Procurement Procedures arranged for 1. Executive, Assistant Engineers who are responsible for 2 weeks Continuous Procurement – multiple trainings 2. Contract management training – multiple trainings 2 weeks Continuous Customized training on Procurement Procedures arranged for 3. Executive, Assistant Engineers who are responsible for 1 week Continuous Procurement – multiple trainings PROCUREMENT India : National Hydrology Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2017-07-14 2019-06-05 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P152698 GPN Date: Project Name: National Hydrology Project Loan / Credit No: IBRD / 87250 Executing Agency(ies): Sikkim - NHP WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NHP-2018-2019-SK-979458- Pending CW-NCB-DE / Construction Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 0.00 Implementati 2018-07-18 2018-07-24 2018-08-24 2018-09-04 2018-10-23 2021-10-02 of State Data center Envelope on building GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-SIKKIM -16384-GO-RFQ / Procurement of 4 Computers, Printers and 2 Laptops (IT Equipment) to Request for Single Stage - One set up SPMU Office as IBRD / 87250 Post Limited 7,248.69 Completed 2017-06-10 2017-06-23 2017-06-28 Quotations Envelope approved in the AWP 2016- 2017 and 2017-18. The WID are 728, 729, 2734, 2735 and 2736. IN-SIKKIM -17740-GO-RFQ / Procurement of Office Request for Single Stage - One Furniture / Furnishing as IBRD / 87250 Post Limited 2,350.56 Completed 2017-06-12 2017-06-24 2017-06-29 Quotations Envelope per AWP 2016-17 vide UID No 131. IN-SIKKIM -18127-GO-DIR / Procurement of 2 vehicles vide PID 82 of Procurement Plan 2017-18. by direct IBRD / 87250 Post Direct Selection Direct 24,176.32 Completed 2017-08-03 2017-08-04 2017-08-19 2017-10-03 contracting of Mahindra Bolero, a time tested and suitable for Hilly terrain condition of Sikkim. IN-SIKKIM -35707-GO-RFQ Request for Single Stage - One / RFQ for one Total IBRD / 87250 Post Open - National 13,229.69 Completed 2017-12-15 2018-02-07 2018-08-06 Quotations Envelope Station(UID 108) IN-SIKKIM -35726-GO-DIR / Request for quotations for 4 numbers of acoustic Request for Single Stage - One IBRD / 87250 Post Open - National 14,316.34 Completed 2017-12-10 2018-03-07 2018-09-03 Doppler velocity meter ( Quotations Envelope Hand Held Current Meter) against UID 111 Page 1 IN-SIKKIM -36085-GO-DIR / Procurement of One vehicle vide UID 88 of Procurement Plan 2016-17. IBRD / 87250 Post Direct Selection Direct 11,574.59 Completed 2017-11-09 2017-11-14 2017-12-19 2018-06-17 by direct contracting of Mahindra Bolero, a time tested and suitable for Hilly terrain condition of Sikkim IN-SIKKIM -37684-GO-RFQ / Procurement of 5 nos. of Request for Single Stage - One IBRD / 87250 Post Open - National 745.27 Completed 2017-12-10 2018-02-15 2018-08-14 Rain Gauge manual as per Quotations Envelope UID 107 IN-SIKKIM -42253-GO-RFQ / Procurement of 4 numbers of Hand held GPS UID 120 Request for Single Stage - One IBRD / 87250 Post Open - National 1,792.18 Completed 2018-01-08 2018-03-05 2018-09-01 by RFQ since registration Quotations Envelope under eGeM is not possible due to Aadhar issues NHP-2018-2019-SK-583221- Pending Request for Single Stage - One GO-SH-QU / Manual IBRD / 87250 Post Limited 0.00 Implementati 2018-08-16 2018-09-15 2018-12-14 Quotations Envelope Standard Rain Gauge on NHP-2018-2019-SK-883565- Request for Single Stage - One GO-SH-QU / GD stations(CM IBRD / 87250 Post Limited 0.00 Canceled 2018-08-16 2018-09-15 2018-12-14 Quotations Envelope AND ACCESSORIES) NHP-2018-2019-SK-333559- GO-SH-QU / Furnishing of Request for Single Stage - One IBRD / 87250 Post Limited 13,998.92 Completed 2018-08-16 2018-09-15 2019-03-31 divisional and sub divisional Quotations Envelope offices NHP-2018-2019-SK-579431- Pending Request for Single Stage - One GO-SH-QU / WQ Field Kit IBRD / 87250 Post Limited 0.00 Implementati 2018-08-16 2018-09-15 2018-12-14 Quotations Envelope 1 on IN-SIKKIM -98606-GO-RFQ Pending Single Stage - Two / Procurement of one ADCP IBRD / 87250 Post Request for Bids Open - National 0.00 Implementati 2019-02-04 2019-02-06 2019-03-08 2019-03-15 2019-03-24 2024-03-24 Envelope and one DGPS. on IN-SIKKIM -112312-GO- Pending Request for Single Stage - One RFQ / Procurement of GD IBRD / 87250 Post Open - National 0.00 Implementati 2019-05-29 2019-07-15 2019-10-13 Quotations Envelope Stations CM & Accessories on NHP-2019-2020-SK-296235 / Pending Request for Single Stage - One Procurement of IT IBRD / 87250 Post Limited 0.00 Implementati 2019-06-08 2019-07-06 2019-08-05 Quotations Envelope Equipments on Pending NHP-2019-2020-SK-616933 / Request for Single Stage - One IBRD / 87250 Post Limited 0.00 Implementati 2019-08-07 2019-11-04 2020-02-02 Purchase of softwares Quotations Envelope on Pending NHP-2019-2020-SK-581266 / IBRD / 87250 Post Direct Selection Direct 0.00 Implementati 2019-06-08 2019-06-18 2019-07-12 2019-08-11 Purchase of GIS software on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2 NHP-2019-2020-SK-680338 / Pending Networking / Internet IBRD / 87250 Post Direct Selection Direct 0.00 Implementati 2019-09-20 2019-09-25 2019-10-16 2020-10-15 facilities on CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-SIKKIM -18688-CS-CQS / Procurement of Architectural Consultant vide Consultant PID no:84 of PP 2016-17, is Under IBRD / 87250 Post Qualification Open - National 0.00 2017-08-03 2017-09-08 2017-09-22 2017-09-26 2017-10-12 2018-02-09 proposed in CQS method as Implementation Selection advised by NPMU and WB Officials at Guwahati Workshop on 5-9th June. NHP-2018-2019-SK-962040- CS-LCS-NAT / Consultancy Least Cost IBRD / 87250 Post Open - National 0.00 Canceled 2018-10-24 2018-10-26 2018-11-12 2018-11-27 2018-11-29 2018-12-03 2018-12-24 2019-03-24 services for developing Selection Website IN-SIKKIM -112320-CS-LCS Least Cost Pending / Consultancy service for IBRD / 87250 Post Open - National 0.00 2019-08-11 2019-11-09 Selection Implementation development of website NHP-2019-2020-SK-625410 / Consultant Pending Outsourcing of Water IBRD / 87250 Post Qualification Open - National 0.00 2019-07-08 2019-08-07 2019-09-05 2019-10-05 2019-11-09 2023-09-09 Implementation Quality Sample testing Selection INDIVIDUAL CONSULTANTS Page 3