The World Bank 1 18 H (202) 473-1000 INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Cable Address: INTBAFRAD INTERNATIONAL DEVELOPMENT ASSOCIATION S JCable Address: INDEVAS February 11, 2013 The Honourable Dr. Peter Phillips Minister of Finance and Planning Ministry of Finance and Planning 30 National Heroes Circle Kingston 4, Jamaica Re: JAMAICA: SCF-PPCR Project Preparation Grant for Improving Climate Data and Information Management Project - PPCR Grant No. TFO 11477 Additional Instructions: Disbursement Letter Excellency: I refer to the Grant Agreement between Jamaica (the "Recipient") and the International Bank for Reconstruction and Development (the "World Bank") acting as an implementing Entity of the Pilot Program for Climate Resilience (PPCR) under the Strategic Climate Fund (SCF) for the above-referenced project, dated February 11, 2013. The Grant Agreement provides that the World Bank may issue additional instructions regarding the withdrawal of the proceeds of the Grant TF0 11477 ("Grant"). This letter ("Disbursement Letter"), as revised from time to time, constitutes the additional instructions. The attached World Bank Disbursement Guidelines for Projects, dated May 1, 2006, ("Disbursement Guidelines") (Attachment 1), are an integral part of the Disbursement Letter. The manner in which the provisions in the Disbursement Guidelines apply to the Grant is specified below. Sections and subsections in parentheses below refer to the relevant sections and subsections in the Disbursement Guidelines and, unless otherwise defined in this letter, the capitalized terms used have the meanings ascribed to them in the Disbursement Guidelines. I. Disbursement Arrangements (i) Disbursement Methods (section 2). The following Disbursement Methods may be used under the Grant: * Advance * Reimbursement * Direct Payment (ii) Disbursement Deadline Date (subsection 3.7). The Disbursement Deadline Date is four months after the Closing Date specified in the Annex (Section 3.03 of Article III) to the Grant Agreement. Any changes to this date will be notified by the World Bank. (iii) Disbursement Conditions (subsection 3.8). Please refer to the Withdrawal Condition(s) in the Annex (Section 3.02 of Article III) to the Grant Agreement. Disbursement Letter Page 12of6 II. Withdrawal of Grant & Grant Proceeds (i) Authorized Signatures (subsection 3.1). A letter in the Form attached (Attachment 2) should be furnished to the World Bank at the address indicated below providing the name(s) and specimen signature(s) of the official(s) authorized to sign Applications: The World Bank 1818 H Street, N.W. Washington, DC 20433 Unites States of America Attention: Frangoise Clottes, Director, Caribbean Country Management Unit, Latin America and the Caribbean Region (ii) Applications (subsections 3.2 - 3.3). Please provide completed and signed Applications, together with supporting documents to the address indicated below: The World Bank Banco Mundial Setor Comercial Norte, Quadra 02, Lote A Edificio Corporate Finance Center, 70 andar 70712-900 Brasilia, D.F. Brazil Attention: Loan Department (iii) Electronic Delivery (subsection 3.4.). The World Bank may permit the Recipient to electronically deliver to the World Bank, Applications (with supporting documents) through the World Bank's Client Connection, web-based portal. The option to deliver Applications to the World Bank by electronic means may be effected if: (a) the Recipient has designated in writing, pursuant to the terms of subparagraph (i) of this Section, its officials who are authorized to sign and deliver Applications and to receive secure identification devices ("Tokens") from the World Bank for the purpose of delivering such Applications by electronic means; and (b) all such officials designated by the Recipient have registered as users of Client Connection. If the World Bank agrees, the World Bank will provide the Recipient with Tokens for the designated officials. Following which, the designated officials may deliver Applications electronically by completing Form 2380, which is accessible through Client Connection (https://clientconnection.worldbank.org). The Recipient may continue to exercise the option of preparing and delivering Applications in paper form. The World Bank reserves the right and may, in its sole discretion, temporarily or permanently disallow the electronic delivery of Applications by the Recipient. (iv) Terms and Conditions of Use of Tokens to Process Applications. By designating officials to accept Tokens and by choosing to deliver the Applications electronically, the Recipient Disbursement Letter PageI 3of6 confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Device in connection with Use of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of Tokens") provided in Attachment 3; and (b) to deliver the Terms and Conditions of Use of Tokens to each such official and to cause such official to abide by those terms and conditions. (v) Minimum Value of Applications (subsection 3.5). The Minimum Value of Applications for Direct Payment and Reimbursement is United States Dollars (US$) 15,000 equivalent. (vi) Advances (sections 5 and 6). * Type of Designated Account (subsection 5.3): Segregated. * Currency of Designated Account (subsection 5.4). United States Dollars. * Financial Institution at which the Designated Account Will Be Opened (subsection 5.5): NCB - National Commercial Bank. * Ceiling (subsection 6.1): US$60,000. III. Reporting on Use of Grant & Grant Proceeds (i) Supporting Documentation (section 4). Supporting documentation should be provided with each Application as set out below: * For requests for Direct Payment: o Records evidencing eligible expenditures e.g., copies of receipts, supplier invoices. * For requests for Reimbursement: o Summary of Expenditures (Summary Sheet) in the form attached (Attachment 4) with Records evidencing eligible expenditures (e.g., copies of receipts, supplier invoices) for payments made: > under contracts for Goods costing US$25,000 equivalent per contract or more; > under contracts with Consulting Firms costing US$25,000 equivalent per contract or more; and > under contracts with Individual Consultants costing US$15,000 equivalent per contract or more; and a Statement of Expenditure in the form attached (Attachment 5) for payments that do not exceed the thresholds established above, including training and operating cost. Disbursement Letter Page 14of6 For reporting eligible expenditures paid from the Designated Account: o Summary of Expenditures (Summary Sheet) in the form attached (Attachment 4) with Records evidencing eligible expenditures (e.g., copies of receipts, supplier invoices) for payments made: > under contracts for Goods costing US$25,000 equivalent per contract or more; > under contracts with Consulting Firms costing US$25,000 equivalent per contract or more; and > under contracts with Individual Consultants costing US$15,000 equivalent per contract or more; o Statement of Expenditure in the form attached (Attachment 5) for payments that do not exceed the thresholds established above, including training and operating cost; and o Designated Account bank statement with a Designated Account reconciliation statement in the form attached (Attachment 6). (ii) Frequency of Reporting Eligible Expenditures Paid from the Designated Account (subsection 6.3). Quarterly. IV. Other Important Information For additional information on disbursement arrangements, please refer to the Disbursement Handbook available on the World Bank's public website at http://www.worldbank.org and its secure website "Client Connection" at http://clientconnection.worldbank.or. Print copies are available upon request. If you have not already done so, the World Bank recommends that you register as a user of the Client Connection website (http://clientconnection.worldbank.org). From this website you will be able to prepare and deliver Applications, monitor the near real-time status of the Financing, and retrieve related policy, financial, and procurement information. All Recipient officials authorized to sign and deliver Applications by electronic means are required to register with Client Connection before electronic delivery can be effected. For more information about the website and registration arrangements, please contact the World Bank by email at clientconnection@worldbank.org. Disbursement Letter Page 15of6 If you have any queries in relation to the above, please contact Victor Ordonez at yconde@worldbank.org using the above Grant name and number as a reference. Yours sincerely, INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Acting as an Implementing Entity of the Pilot Program for Climate Resilience under the Strategic Climate Fund Frangoise Clottes Director Caribbean Country Management Unit Latin America and the Caribbean Region Attachments 1. World Bank Disbursement Guidelines for Projects, dated May 1, 2006 0P 12. Form for Authorized Signatures . Terms and Conditions of Use of Secure Identification Device in connection with Use of Electronic Means to Process Applications for Withdrawal and Supporting Documentation, dated January 15, 2010 N4. Summary Sheet 5. Statement of Expenditures N6. Designated Account Reconciliation Statement Disbursement Letter Page 16of6 Prepared by: Victor Ordonez, Finance Officer, CTRLN Cleared with and cc: Adam Shayne, Lead Counsel (LEGLE) Enos E. Esikuri, Task Team Leader (LCSEN) Attachment 2 [Letterhead] Ministry of Finance [Street address] [City] [Country] [DATE] The World Bank 1818 H Street, N.W. Washington, D.C. 20433 United States of America Attention: [Country Director] Dear [Country Director]: Re: Grant No. - ( Project) I refer to the Grant Agreement ("Agreement") between the [International Bank for Reconstruction and Development/International Development Association] ("World Bank")], acting as [an implementing agency of the Global Environmental Facility] [administrator of the Global Partnership on Output-based Aid] [administrator of name of the trust fund], and [name of recipient] (the "Recipient"), dated providing the above Grant. For the purposes of Section 3.04 (b) of the Standard Conditions, as defined in the Agreement, any ['one] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal [and applications for a special commitment] under this Grant. For the purpose of delivering Applications to the World Bank, 2[each] of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting 3[individually] 4[jointly], to deliver Applications, and evidence in support thereof on the terms and conditions specified by the World Bank. 5[This confirms that the Recipient is authorizing such persons to accept Tokens and to deliver the Applications and supporting documents to the World Bank by electronic means. In Instruction to the Recipient when sending this letter to the World Bank: Stipulate if more than one person needs to sign Applications, and how many or which positions, and if any thresholds apply. Please delete this footnote in final letter that is sent to the World Bank 2 Instruction to the Recipient: Stipulate if more than one person needs to jointly sign Applications, if so, please indicate the actual number. Please delete this footnote in final letter that is sent to the World Bank 3 Instruction to the Recipient: Use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the World Bank. 4 Instruction to the Recipient: Use this bracket only if several individuals must jointly sign each Application; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the World Bank full recognition that the World Bank shall rely upon such representations and warranties, including without limitation, the representations and warranties contained in the Terms and Conditions of Use of Secure Identification Devices in connection with Use of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of Tokens"), the Recipient represents and warrants to the World Bank that it will deliver to each such person a copy of the Terms and Conditions of Use of Tokens and will cause such persons to abide by those terms and conditions.] This Authorization replaces and supersedes any Authorization currently in the World Bank records with respect to this Agreement. [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: Yours truly, / signed / [Position] s Instruction to the Recipient: Add this paragraph if the Recipient wishes to authorize the listed persons to accept Tokens and to deliver Applications by electronic means; if this is not applicable, please delete the paragraph. Please delete this footnote in final letter that is sent to the World Bank Attachment 3 Terms and Conditions of Use of Secure Identification Devices in connection with Use of Electronic Means to Process Applications and Supporting Documentation January 20, 2010 The World Bank (Bank)' will provide secure identification devices (Tokens) to permit the Borrower2 to deliver applications for withdrawal and applications for special commitments under the Agreement(s) and supporting documentation (such applications and supporting documentation together referred to in these Terms and Conditions of Use as Applications) to the Bank electronically, on the terms and conditions of use specified herein. A. Identification of Users. 1. The Borrower will be required to identify in a completed Authorized Signatory Letter (ASL) duly delivered to and received by the Bank each person who will be authorized to deliver Applications. The Bank will provide Tokens to each person identified in the ASL (Signatory), as provided below. The Borrower shall also immediately notify the Bank if a Signatory is no longer authorized by the Borrower to act as a Signatory. 2. Each Signatory must register as a user on the Bank's Client Connection (CC) website (https://clientconnection.worldbank.org ) prior to delivery of Tokens. Registration on CC will require that the Signatory establish a CC password (CC Password). The Signatory shall not reveal his/her CC Password to anyone or store or record the CC Password in written or other form. Upon registration as a CC user, the Signatory will be assigned a unique identifying account name. B. Distribution, Initialization and Return of Tokens. 1. The Bank will physically deliver a Token to each Signatory in a manner to be determined by and satisfactory to the Bank. 2. At the time of delivery of a Token to a Signatory, the Signatory will receive a copy of these Terms and Conditions of Use for purposes of initializing the Token. 3. The Bank will verify that the Token, Temporary Password and Terms and Conditions of Use have been duly delivered to and received by the CC User. "Bank" includes IBRD and IDA. 2 "Borrower" includes the borrower of an IBRD loan, IDA credit, or Project Preparation Facility advance and the recipient of a grant. 4. Promptly upon receipt of the Token and Terms and Conditions of Use, the Signatory will access CC using his/her account name and CC Password and register his/her Token and set a personal identification number (PIN) to be used in connection with the use of his/her Token, after which the Token will be initialized for use by the Signatory exclusively for purposes of delivering Applications. Upon initialization of the Token, the Signatory will be a "Token User". The Bank will maintain in its database a user account (Account) for each Token User for purposes of managing the Token of the Token User. Neither the Borrower nor the Token User will have any access to the Account. 5. Prior to first use of the Token by the Token User for delivering Applications, the Borrower shall ensure that the Token User has received training materials provided by the Bank in use of the Token. 6. Tokens shall be promptly returned to the Bank upon request of the Bank. C. Management of Tokens. 1 . Tokens will remain the property of the Bank. 2. Use of the Token is strictly limited to use in the delivery of Applications by the Token User in the manner prescribed by the Bank in the Agreement(s) and these Terms and Conditions. Any other use of the Token is prohibited. 3. The Bank assumes no responsibility or liability whatsoever for any misuse of the Token by the Token User, other representatives of the Borrower, or third parties. 4. The Borrower undertakes to ensure, and represents and warrants to the Bank (such representation and warranty being expressly relied upon by the Bank in delivery of a Token to each Token User) that each Token User is provided, understands and will abide by, these Terms and Conditions of Use, including without limitation the following: Security 4.1. The Token User shall not reveal his/her PIN to anyone or store or record the PIN in written or other form. 4.2. The Token User shall not allow anyone else to utilize a Token to deliver an Application to the Bank. 4.3. The Token User shall always logout from CC when not using the system. Failure to logout properly can create a route into the system that is unprotected. 4.4. If the Token User believes a third party has learned his/her PIN or has lost his/her Token he/she shall immediately notify clientconnection@worldbank.org. 4.5. The Borrower shall immediately notify the Bank at clientconnection@worldbank.org of any lost, stolen or compromised Tokens, and take other reasonable steps to ensure such Tokens are disabled immediately. Care of Tokens 4.6. Tokens contain delicate and sophisticated instrumentation and therefore should be handled with due care, and should not be immersed in liquids, exposed to extreme temperatures, crushed or bent. Also, Tokens should be kept more than five (5) cm from devices that generate electromagnetic radiation (EMR), such as mobile phones, phone- enabled PDAs, smart phones and other similar devices. Tokens should be carried and stored separate from any EMR device. At close range (less than 5 cm), these devices can output high levels of EMR that can interfere with the proper operation of electronic equipment, including the Token. 4.7 Without derogating from these Terms and Conditions of Use, other technical instructions on the proper use and care Tokens are available at http://www.rsa.com. 5. Replacement 5.1. Lost, damaged, compromised (in terms of 4.5, above) or destroyed Tokens will be replaced at the expense of the Borrower. 5.2. The Bank reserves the right, in its sole discretion, not to replace any Token in the case of misuse, or not to reactivate a Token User's Account 6. Reservation of Right to disable Token 6.1. The Borrower shall reserve the right to revoke the authorization of a Token User to use a Token for any reason. 6.2. The Bank reserves the right, in its sole discretion, to temporarily or permanently disable a Token, de-activate a Token User's Account or both. -SS Attachment 3 Date: Payments made during the period from To Application No.: IBRD Loan No.: For Expenditures: more than USS: * Under contracts for works costing more than: equivalent * Under contracts for goods costing more than: equivalent * Under contracts for consulting firms costing more than: equivalent * Under contracts for individual consultants costing more than: equivalent For: Expenditures under Contracts NOT subject to the Bank's Prior Review Category Not Designated ccount 1 2 3 4 5 6 7 8 9 10 11 12 13 Eligible / Eligible amount of Brief Item Name of Supplier,Contractor or Contract Total Amount of Total invoice o financing from Description of Date Paid from Amount debited No. onsutantRefeence ContactInvoice No amut of Date of Paymsent God,WrsExchange Rate Designated from Designated No. Consultant Reference Contract amount financing IBRD Goods, Works Account Account (6x7) or Services (***) Total Total For: Expenditures under Contracts subject to the Bank's Prior Review Category No. * Designated Account ** 1 2 3 4a 4b 5 6 7 8 9 10 11 12 13 Client Eligible % Eligible amount of Brief Item Name of Supplier,Contractor or Connection Total Amount of Date of IBRD's ofTotal invoice of financing from Description of Date Paid from Amount debited No. Consultant Contract Contract "No Objection" Invoice No amount f iiBRD Date of Payment Goods, Works Exchange Rate Designated from Designated Reference financing (6x7) or Services Account Account Total Total Note: () Items should be grouped by category, or alternatively, a separate SS form may be used for each category A Separate SS form should be used for retroactive financing and be clearly marked as retroactive financing. (**) If this application is not for related to the Designated Account, leave columns 12 and 13 blank. (***) Include Records evidencing eligible expenditures (e.g copies of receapts,supplier invoices) for all items claimed on this sheet -SOE Attachment 4 Date: Payments made during the period from To Application No.: IBRD Loan No.: For Expenditures: less than USS: * Under contracts for works costing less than: equivalent * Under contracts for goods costing less than: equivalent * Under contracts for consulting firms costing less than: equivalent * Under contracts for individual consultants costing less than: equivalent * Training. Operating costs For: Expenditures under Contracts NOTsubject to the Bank's Prior Review Category No. * < irt Cat ry Designated Account (**) 1 2 3 4 5 6 7 8 9 10 11 12 13 Total invoice Eligible % Eligible amount of Brief Date Paid from Amount debited Item Name of Supplier,Contractor or Contract Total Amount of Invoice No amount of financing from Date of Payment Description of Exchange Rate Designated from Designated No. Consultant Reference Contract covered by IBRD Goods, Works Designt Desiunt this SOE financig (6x7) or Services Account Account Total Total For: Expenditures under Contracts subject to the Bank's Prior Review Category No. *