IN: UTTARAKHAND HEALTH SYSTEM DEVELOPMENT PROJECT (UKHSDP) (P148531) I. General 1. Bank’s approval Date of the procurement Plan: Original: November 30, 2016 2. Date of General Procurement Notice: May 30, 2014 3. Period covered by this procurement plan: The procurement period of project covered from Year November 2016 to May 2017 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments US$ 1. ICB (Goods) Above US$ 2 million All 2. NCB (Goods) Above US$ 2 million All 3. ICB (Works) Above US$ 10 million All 4. NCB (Works) Above US$ 10 million All 5. Services (non-consultant) Above US$ 2 million All 6. LIB Above US$ 30,000 Procurement Methods and Threshold Category Method of Procurement Threshold (US$ Equivalent) Goods and Non-consultant ICB >3,000,000 services LIB Wherever agreed by the Bank NCB Up to 3,000,000 (with NCB conditions) Shopping Up to 100,000 DC As per Para 3.7 of the Bank Guidelines Force Account As per Para 3.9 of Guidelines Framework Agreements As per Para 3.6 of Guidelines Works ICB >40,000,000 NCB Up to 40,000,000 (with NCB conditions) Shopping Up to 200,000 Force Account As per Para 3.9 of Guidelines DC As per Para 3.7 of Guidelines Community Participation As per Para 3.19 of Guidelines Page 1 of 4 Prior Review by the Bank. The Bank will prior review the following contracts: • Works: All contracts (including turnkey, supply & installation of plant and equipment and PPP) more than US$ 10.0 million equivalent; • Goods: All contracts (goods, information technology and non-consulting services) more than US$ 2.0 million equivalent; The above threshold will also apply to direct contract as well. The Bank will conduct prior review for only those contract whose estimate falls in prior review threshold value. In addition, the justifications for all contracts to be issued on LIB, more than US$ 30,000 will be subject to Banks prior review. These thresholds are for initial 18 months’ period and based on the procurement performance of the project, these thresholds will be modified. In addition, the Bank will carry out an annual ex-post procurement review of procurement below the prior review threshold. All contracts below the specified prior review threshold value shall be subject to Post Procurement Review (PPR). For the avoidance of doubts, the Bank shall be entitled to conduct, at any time, Independent Procurement Reviews (IPR) of all the contracts financed under the Credit. The IA shall prepare a list of contract and submit it to the Bank for conducting PPR. The PPR will be conducted on annual basis. All contracts not covered under prior review will be subject to post review during supervision missions, and/or review by consultants to be appointed by the by Bank. 2. Pre-qualification. Not applicable 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not applicable 4. Reference to Project Operational/Procurement Manual: The Project Implementation Plan (PIP) which also contains a chapter on Procurement arrangements was prepared by the project and agreed by the Bank to be used as guidance note while conducting project procurement. All the contracts issued under the project will follow the World Bank’s Guidelines: Bank’s “Guidelines: Procurement under IBRD Loans and IDA Credits” dated January 2011and revised in July 2014and “Guidelines: Selection and Employment of Consultants by World Bank Borrowers” dated January 2011 and revised in July 2014, In case of any inconsistency between the PIP and the Bank Guidelines, the latter shall prevail. 5. Any Other Special Procurement Arrangements: Procurement of goods, works and non- consulting services shall be conducted through e-procurement portal http://uktenders.gov.in/nicgep/app using Bank’s standard bidding documents and agreed bidding documents as the case may be. International Competitive Bidding (ICB) is the preferred method for procurement of goods, works and non-consulting services. It is likely that there will procurement of about 6 packages of non-consulting services for integrated district health service providers under ICB method. For these procurement, a separate bidding document was developed by the project and reviewed and cleared by the Bank. Page 2 of 4 For the remaining packages, procurement will be conducted following National Competitive Bidding (NCB) procedures in accordance with paragraph 3.3 and 3.4 of the Guidelines. In addition, following additional provisions as agreed with GOI task force (as amended form time to time) shall apply: • Only the model bidding documents for NCB as agreed with the GoI Task Force (and as amended from time to time), shall be used for bidding; • Invitation to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded), at least 30 days prior to the deadline for the submission of bids; • No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprise from any given State; • Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; • For prior review contracts, extension of bid validity shall not be allowed with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by Bank only in cases of Force Majeure and circumstance beyond the control of the Purchaser/Employer); • For prior review contracts , re-bidding shall not be carried out with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank; • The system of rejecting bids outside a pre-determined margin or “bracket” of prices shall not be used in the project; • Rates contract entered into by Directorate General of Supplies and Disposal (DGS & D) will not be acceptable as a substitute for NCB procedures unless agreed with the Bank on case to case basis. Such contracts will be acceptable however, for any procurement under the Shopping procedure; • Two or three envelop system will not be used (expect when suing e-procurement system assessed and agreed by the Bank. To meet the Bank's requirements for right to audit and F&C, these clauses may be included in the Purchase Orders, in case the purchasers are directly placing the purchase orders to DGS&D rate contract holders and procurement made through e-Government Market (eGM). On the other hand, if indent is placed through DGS&D, the Purchaser has the option to sign a separate undertaking with DGS&D rate contract holder, where Bank’s right to audit and F&C clauses could be mentioned; 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness: Available in STEP. III. Selection of Consultants Page 3 of 4 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comment 1. Competitive Methods (Firms) Above US$ 1 million All contract 2. Single Source (Firms) Above US$ 1 million All contract 3. Individual Above US$ 300,000 All contracts 4. CQS/LCS Up to US$ 300,000 All contracts 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $ 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: The project will be hiring private Health Service provider through PPP model. There is no standard bidding document within the Bank for procurement of such non-consulting services. Therefore, the project has developed bidding documents for hiring integrated Health Service provider and it was reviewed and agreed by the Bank. This bidding document will be used throughout the project for procurement of integrated Health Service provider through PPP mode. 4. Consultancy Assignments with Selection Methods and Time Schedule Available on STEP. Page 4 of 4 PROCUREMENT India : Uttarakhand Health Systems Development Project PLAN General Information Country: India Banks Approval Date of the Original Procurement Plan: 2016-12-22 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-04-27 Project ID: P148531 GPN Date: Project Name: Uttarakhand Health Systems Development Project Loan / Credit No: IDA / 59480 Executing Agency(ies): Uttarakhand Health and Family Welfare Society WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-UKHFWS-4773-CW-RFQ / Stewardship and system Request for Single Stage - One Refurbishment of Office including Post Limited 90,000.00 0.00 Canceled 2017-01-21 2017-03-18 2017-09-14 improvement component Quotations Envelope provision of work stations GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-UKHFWS-4772-GO-RFQ / Procurement of Office Equipment Stewardship and system Request for Single Stage - One Pending IDA / 59480 Post Limited 60,000.00 0.00 2017-12-20 2018-02-14 2018-08-13 (Computers, Laptops, Scanners, improvement component Quotations Envelope Implementation Printers, AC, Projectors etc.) IN-UKHFWS-4858-GO-RFQ / Procurement of office furniture, Stewardship and system Request for Single Stage - One IDA / 59480 Post Limited 90,000.00 0.00 Canceled 2017-12-20 2018-02-14 2018-08-13 fixtures and related services improvement component Quotations Envelope including installations IN-UKHFWS-59908-GO-RFQ / Printing of forms for data Innovations in engaging the Request for Single Stage - One Under collection to generate Family IDA / 59480 Post Limited 75,000.00 0.00 2018-04-30 2018-06-25 2018-12-22 private sector Quotations Envelope Implementation Health Cards for the citizens of the state IN-UKHFWS-60856-GO-RFB / Procurement of office furniture, Stewardship and system Single Stage - Two Pending IDA / 59480 Post Request for Bids Open - National 90,000.00 0.00 2018-04-27 2018-05-02 2018-06-13 2018-08-26 2018-09-30 2019-03-29 fixtures and related services improvement component Envelope Implementation including installations NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-UKHFWS-4768-NC-RFB / District Health Services operator- Innovations in engaging the Single Stage - Two MHV+ CHC + DH strengthening Prior Request for Bids Open - International 18,461,540.00 0.00 Canceled 2017-01-16 2017-01-11 2017-01-21 2017-04-26 2017-03-04 2017-07-04 2017-05-17 2017-06-21 2021-06-20 private sector Envelope (Integrated Model) For Tehri Cluster IN-UKHFWS-18627-NC-RFQ / Hiring of Employment Agency Stewardship and system Request for Single Stage - One Pending firm for providing office support IDA / 59480 Post Open - National 95,000.00 0.00 2018-02-20 2018-04-17 2018-10-14 improvement component Quotations Envelope Implementation staff, housing keeping, security and Janitorial services IN-UKHFWS-18617-NC-RFQ / Stewardship and system Request for Single Stage - One Pending Hiring of vehicles for Project IDA / 59480 Post Open - National 25,000.00 0.00 2018-01-04 2018-03-01 2018-08-28 improvement component Quotations Envelope Implementation Operations IN-UKHFWS-45540-NC-RFB / District Health Services Operator Innovations in engaging the Single Stage - Two Under IDA / 59480 Prior Request for Bids Open - International 18,461,540.00 0.00 2018-01-25 2018-02-07 2018-01-30 2018-03-10 2018-03-13 2018-05-26 2018-06-30 2018-12-27 DH+CHC+MHV Strengthening of private sector Envelope Implementation Tehri CLuster CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-UKHFWS-18628-CS-QCBS / Selection of Agency for Stewardship and system Quality And Cost- Pending Development of Training IDA / 59480 Post Open - International 300,000.00 0.00 2018-02-15 2018-03-08 2018-04-21 2018-05-19 2018-06-18 2018-07-23 2018-08-27 2019-08-27 improvement component Based Selection Implementation Materials and Imparting Training across state on Infection Control IN-UKHFWS-18620-CS-FBS / Stewardship and system Fixed Budget Pending IDA / 59480 Post Open - National 10,000.00 0.00 2018-03-01 2018-03-22 2018-05-05 2018-06-02 2018-07-02 2018-08-06 2018-09-10 2019-09-10 Hiring of Internal Audit Services improvement component Selection Implementation IN-UKHFWS-18621-CS-QCBS / Selection of Consultant for conducting Feasibility Study, Stewardship and system Quality And Cost- Under Gap Analysis, bid document IDA / 59480 Post Open - International 300,000.00 0.00 2018-02-15 2018-03-08 0018-04-26 2018-04-21 2018-05-19 2018-06-18 2018-07-23 2018-08-27 2019-08-27 improvement component Based Selection Implementation preparation for turnkey provider for NABH Accreditation of Health Felicities IN-UKHFWS-18622-CS-QCBS / Stewardship and system Quality And Cost- Pending Selection of Consultant for IDA / 59480 Post Open - International 100,000.00 0.00 2017-12-15 2018-01-05 2018-02-18 2018-03-18 2018-04-17 2018-05-22 2018-06-26 2019-06-26 improvement component Based Selection Implementation Monitoring & Verification Agency Page 1 IN-UKHFWS-59921-CS-CQS / Hiring of a consulting firm for Consultant developing software for data Innovations in engaging the Pending IDA / 59480 Post Qualification Open - National 130,000.00 0.00 2018-05-15 2018-06-05 2018-07-19 2018-08-18 2018-09-22 2023-03-31 entry, conducting data entry, private sector Implementation Selection managing data base for printing of Family Health Cards INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-UKHFWS-14359-CS-INDV / Hiring of IC Consultant Stewardship and system Individual Consultant Biomedical Waste Management, IDA / 59480 Post Open 30,000.00 0.00 Canceled 2017-06-05 2017-07-24 2017-08-14 2017-09-18 2018-03-17 improvement component Selection Infection Control And Environment & Social Safeguards IN-UKHFWS-14367-CS-INDV / Stewardship and system Individual Consultant Hiring of IC Consultant- IDA / 59480 Post Open 30,000.00 0.00 Canceled 2017-06-05 2017-07-24 2017-08-14 2017-09-18 2018-03-17 improvement component Selection FINANCIAL MANAGEMENT IN-UKHFWS-14369-CS-INDV / Stewardship and system Individual Consultant Hiring of IC Consultant- IDA / 59480 Post Open 30,000.00 0.00 Canceled 2017-06-05 2017-07-24 2017-08-14 2017-09-18 2018-03-17 improvement component Selection PROCUREMENT IN-UKHFWS-14370-CS-INDV / Hiring of IC Consultant- Stewardship and system Individual Consultant Under Information IDA / 59480 Post Open 30,000.00 0.00 2017-06-05 2017-07-24 2017-08-14 2017-09-18 2018-03-17 improvement component Selection Implementation Technology/Management Information Systems IN-UKHFWS-14374-CS-INDV / Hiring of IC Consultant- Stewardship and system Individual Consultant IDA / 59480 Post Open 30,000.00 0.00 Canceled 2017-06-05 2017-07-24 2017-08-14 2017-09-18 2018-03-17 Supervision, Monitoring and improvement component Selection Evaluation (PPP Cell) IN-UKHFWS-14376-CS-INDV / Hiring of IC Consultant- Stewardship and system Individual Consultant IDA / 59480 Post Open 30,000.00 0.00 Canceled 2017-06-05 2017-07-24 2017-08-14 2017-09-18 2018-03-17 TRANSACTION MANAGEMENT improvement component Selection & PLANNING IN-UKHFWS-18619-CS-CDS / Stewardship and system Pending IDA / 59480 Post Direct Selection Direct 10,000.00 0.00 2018-03-01 2018-03-11 2018-05-15 2018-11-11 Hiring of External Audit Service improvement component Implementation IN-UKHFWS-51686-CS-INDV / Hiring of Stewardship and system Individual Consultant Under IDA / 59480 Post Open 30,000.00 0.00 2018-03-01 2018-04-19 2018-05-10 2018-06-14 2018-12-11 Expert/Consultant/Manager improvement component Selection Implementation Finance IN-UKHFWS-51693-CS-INDV / Hiring of Transaction and Stewardship and system Individual Consultant Under IDA / 59480 Post Open 30,000.00 0.00 2018-03-01 2018-04-19 2018-05-10 2018-06-14 2018-12-11 Planning Consultant/Expert for improvement component Selection Implementation PPP Cell of UKHSDP IN-UKHFWS-51698-CS-INDV / Consultant/Expert-Biomedical Stewardship and system Individual Consultant Under IDA / 59480 Post Open 30,000.00 0.00 2018-03-01 2018-04-19 2018-05-10 2018-06-14 2018-12-11 Waste Management, Infection improvement component Selection Implementation Control and Environment IN-UKHFWS-51703-CS-INDV / Stewardship and system Individual Consultant Under Hiring of Consultant/Expert- IDA / 59480 Post Open 30,000.00 0.00 2018-03-01 2018-04-19 2018-05-10 2018-06-14 2018-12-11 improvement component Selection Implementation Contract management IN-UKHFWS-51709-CS-INDV / Stewardship and system Individual Consultant Under Consultant/Expert-Health IDA / 59480 Post Open 30,000.00 0.00 2018-03-01 2018-04-19 2018-05-10 2018-06-14 2018-12-11 improvement component Selection Implementation Insurance IN-UKHFWS-51712-CS-INDV / Stewardship and system Individual Consultant Under Hiring of Consultant/Expert IDA / 59480 Post Open 30,000.00 0.00 2018-03-01 2018-04-19 2018-05-10 2018-06-14 2018-12-11 improvement component Selection Implementation Procurement IN-UKHFWS-51715-CS-INDV / Stewardship and system Individual Consultant Under IDA / 59480 Post Open 15,000.00 0.00 2018-03-01 2018-04-19 2018-05-10 2018-06-14 2018-12-11 Hiring of Manager-Accounts improvement component Selection Implementation IN-UKHFWS-57597-CS-INDV / Hiring of Social Safeguard and Stewardship and system Individual Consultant Pending Citizen Engagement IDA / 59480 Post Open 30,000.00 0.00 2018-04-30 2018-06-18 2018-07-09 2018-08-13 2019-02-09 improvement component Selection Implementation Consultant/Expert for HSS Cell of UKHSDP Page 2