PROCUREMENT PLAN (Textual Part) Project information: Country: Afghanistan Project name: Urban Development Support Project Project ID: P14747 Project Implementation agency: Ministry of Urban Development and Housing [MUDH] Date of the Procurement Plan: November 13, 2017 Period covered by this Procurement Plan: First 18 months of the project. Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the procurement documents agreed by the bank will be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Procurement Law of the Islamic Republic of Afghanistan dated 27/06/13965 (September 17, 2016) published in the Official Gazette No.1223, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions Agreed Procedures for National Competitive Bidding: I. Standard bidding documents approved by the Association shall be used. II. Invitations to bid shall be advertised in at least one (1) widely circulated national daily newspaper and bidding documents shall be made available to prospective bidders, at least twenty-eight (28) days prior to the deadline for the submission of bids. III. Bids shall not be invited on the basis of percentage premium or discount over the estimated cost. IV. Bidding documents shall be made available, by mail or in person, to all who are willing to pay the required fee. V. Foreign bidders shall not be precluded from bidding. VI. Qualification criteria (in case pre-qualifications were not carried out) shall be stated on the bidding documents, and if a registration process is required, a foreign firm determined to be the lowest evaluated bidder shall be given reasonable opportunity of registering, without any hindrance. VII. Bidders may deliver bids, at their option, either in person or by courier service or by mail. VIII. All bidders shall provide bid security or a bid security declaration form as indicated in the bidding documents. A bidder’s bid security or the declaration form shall apply only to a specific bid. IX. Bids shall be opened in public in one place preferably immediately, but no later than one hour, after the deadline for submission of bids. X. Evaluation of bids shall be made in strict adherence to the criteria disclosed in the bidding documents, in a format, and within the specified period, agreed with the Association. XI. Bids shall not be rejected merely on the basis of a comparison with an official estimate without the prior concurrence of the Association. XII. Split award or lottery in award of contracts shall not be carried out. When two (2) or more bidders quote the same price, an investigation shall be made to determine any evidence of collusion, following which: (A) if collusion is determined, the parties involved shall be disqualified and the award shall then be made to the next lowest evaluated and qualified bidder; and (B) if no evidence of collusion can be confirmed, then fresh bids shall be invited after receiving the concurrence of the Association; XIII. Contracts shall be awarded to the lowest evaluated bidders within the initial period of bid validity so that extensions are not necessary. Extension of bid validity may be sought only under exceptional circumstances. XIV. Extension of bid validity shall not be allowed without the prior concurrence of the Association (A) for the first request for extension if it is longer than four (4) weeks, and (B) for all subsequent requests for extensions irrespective of the period in case of prior review. XV. Negotiations shall not be allowed with the lowest evaluated or any other bidders. XVI. Re-bidding shall not be carried out without the Association’s prior concurrence in case of prior review; and XVII. All contractors or suppliers shall provide performance security as indicated in the contract documents. A contractor’s or a supplier’s performance security shall apply to a specific contract under which it was furnished. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; NA Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; NA Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. “Not Applicable” Other Relevant Procurement Information. Procurement for CDC will be conducted in line with the agreed manual prepared by the project and has been agreed by the bank. “Not Applicable” Also, the Procurement in Situations of Urgent Need of Assistance or Capacity Constraints apply for the project. PROCUREMENT Afghanistan : URBAN DEVELOPMENT SUPPORT PROJECT PLAN General Information Country: Afghanistan Bank’s Approval Date of the Original Procurement Plan: 2017-11-20 2019-06-18 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P147147 GPN Date: Project Name: URBAN DEVELOPMENT SUPPORT PROJECT Loan / Credit No: IDA / D1910, TF / A3425 Executing Agency(ies): Ministry of Urban Development and Housing WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MUDH/UDSP/GO-NCB-1 / Under Single Stage - One Procurement of Project IDA / D1910 Post Request for Bids Open - National 0.00 Implementati 2017-06-01 2017-06-06 2017-07-18 2017-08-17 2017-09-21 2018-03-20 Envelope Vehicles (2) on MUDH/UDSP/GO-NCB-2 / Project IT equipment , IT Single Stage - One Equipment for Training IDA / D1910 Post Request for Bids Open - National 99,337.33 Completed 2017-06-20 2017-06-25 2017-08-06 2017-09-05 2017-10-10 2017-11-21 Envelope Facility and Training Rooms MUDH/UDSP/NC-SH-1 / Tele-Conference Request for Single Stage - One IDA / D1910 Post Open - National 34,259.57 Completed 2017-04-30 2017-06-25 2017-12-22 Communications Equipment Quotations Envelope with installation Pending MUDH/UDSP/GO-SH-2 / Request for Single Stage - One IDA / D1910 Post Open - National 0.00 Implementati 2017-11-20 2018-01-15 2018-07-14 Office Furniture (support) Quotations Envelope on MUDH/UDSP/GO-SH-6 / Pending Request for Single Stage - One Training Facility Furnishings IDA / D1910 Post Open - National 0.00 Implementati 2017-11-20 2018-01-15 2018-07-14 Quotations Envelope (Goods) on MUDH/UDSP/GO-NCB-4 / Single Stage - One Procurement of Plotters & IDA / D1910 Post Request for Bids Open - National 49,591.11 Completed 2017-07-15 2017-07-20 2017-08-31 2017-09-30 2017-11-04 2017-12-16 Envelope A0 Scanner MUDH/UDSP/GO-DIR-2 / IDA / D1910 Post Direct Selection Direct 49,500.00 Completed 2017-11-15 2017-11-20 2017-12-25 2018-06-23 Satellite Imagery UNO SAT MUDH/UDSP/GO-NCB-3 / Procurment of Generators Single Stage - One IDA / D1910 Post Request for Bids Open - National 64,193.00 Completed 2017-08-29 2017-09-03 2017-10-15 2017-11-14 2017-12-19 2018-01-30 (250KVA) for project Office Envelope for MUDH MUDH/UDSP/GO-SH-7 / Under Procurement of 8 Laptops Request for Single Stage - One TF / A3425 Post Open - National 0.00 Implementati 2017-04-20 2017-05-18 2017-06-01 and 1 Printer - Urgent For Quotations Envelope on project staff Page 1 MUDH/UDSP/GO-SH-8 / Procurement of Work Pending Request for Single Stage - One Station, Furniture, Chairs, TF / A3425 Post Open - National 0.00 Implementati 2017-05-20 2017-07-15 2018-01-11 Quotations Envelope meeting table for project on office (Required Urgently) MUDH/UDSP/GO-SH-18 / Procurement of Networking Pending tools and ICT goods for Request for Single Stage - One IDA / D1910 Post Open - National 0.00 Implementati 2017-09-10 2017-10-08 2017-10-22 Urban Development Support Quotations Envelope on Project Office and Support Unit. MUDH/UDSP/GO-SH-19 / Procurement of Server Computer and Internet Under Request for Single Stage - One Modem for PMIS of IDA / D1910 Post Open - National 0.00 Implementati 2017-09-24 2017-11-19 2018-05-18 Quotations Envelope Procurement Directorate of on Ministry of Urban Development and Housing MUDH/UDSP/GO-ICB-2 / Pending Single Stage - One Planning Equipment IDA / D1910 Post Request for Bids Open - National 0.00 Implementati 2018-05-15 2018-05-20 2018-07-01 2018-07-31 2018-09-04 2019-03-03 Envelope (Engineering Tools) on MUDH/UDSP/GO-SH-4 / Procurement of Refregrators, Request for Single Stage - One vacuum cleaner, air IDA / D1910 Post Limited 485.99 Completed 2017-11-26 2017-12-24 2018-01-08 Quotations Envelope conditioning units and water cooler MUDH/UDSP/GO-SH-26 / Procurement of Multi- Functional Copier, Printer Request for Single Stage - One IDA / D1910 Post Open - National 40,100.27 Completed 2017-11-11 2017-12-12 2018-01-11 and Digital Senders for Quotations Envelope UDSP & MUDH (Lot of IT Goods) MUDH/UDSP/GO-SH-46 / Procurement of Pre- Pending facbricated Request for Single Stage - One IDA / D1910 Post Open - National 0.00 Implementati 2018-08-01 2018-09-12 2018-10-27 Structure(continarized office Quotations Envelope on for Trainings Room and UDSP Consutlants Office) MUDH/UDSP/GO-SH-45 / Pending Request for Single Stage - One Procurement of IT Goods for IDA / D1910 Post Open - National 0.00 Implementati 2018-07-15 2018-09-02 2018-10-02 Quotations Envelope Support Unit of MUDH on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MUDH/UDSP/NC-SH-21 / Procurement of Developing Pending Request for Single Stage - One Data Base , Maintenance IDA / D1910 Post Limited 0.00 Implementati 2018-01-06 2018-03-03 2018-05-02 Quotations Envelope and Training for Urban on Development Directorate MUDH/UDSP/NC-SH-15 / Under Request for Single Stage - One Internet Service Contract IDA / D1910 Prior Open - National 0.00 Implementati 2017-07-20 2017-09-14 2018-03-13 Quotations Envelope (Afghan Telecom) on Page 2 MUDH/UDSP/NC-SH-64 / Pending Comp 5 PCT: Internet Request for Single Stage - One IDA / D1910 Post Open - National 0.00 Implementati 2019-03-24 2019-06-12 2019-07-27 Service Contract (Second Quotations Envelope on Round) CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MUDH/UDSP/C-3/CS- 1/QCBS / UMIS System Design building on findings of users requirements and Quality And Cost- Open - Pending IDA / D1910 Prior 0.00 2018-02-01 2018-02-22 2018-04-07 2018-05-05 2018-06-04 2018-07-09 2018-08-13 2019-02-09 relevant agencies & System Based Selection International Implementation Hardware and Software for the 5 PCCs, IDLG and MUDH MUDH/UDSP/C-2/CS-2/CQS Consultant Open - Pending / Internal Audit System IDA / D1910 Post Qualification 0.00 2018-01-20 2018-02-10 2018-03-26 2018-04-25 2018-05-30 2018-11-26 International Implementation Development Firm Selection MUDH/UDSP/C-2-CS-10/CQS Consultant / International Urban Open - IDA / D1910 Post Qualification 299,884.26 Signed 2018-01-10 2018-01-31 2018-03-16 2018-04-15 2018-05-20 2018-11-16 Regeneration assignment International Selection Firm MUDH/UDSP/C-2-CS-11/CQS Consultant Open - / International Affordable IDA / D1910 Post Qualification 215,053.76 Signed 2017-11-15 2017-12-06 2018-01-19 2018-02-18 2018-03-25 2018-09-21 International Housing (Demand) firm Selection MUDH/UDSP/C-2-CS-12/CQS Consultant Open - / International Affordable IDA / D1910 Post Qualification 324,335.00 Signed 2018-03-01 2018-03-22 2018-05-05 2018-06-04 2018-07-09 2019-01-05 International Housing (Supply) Firm Selection MUDH/UDSP/C-3-CS- Quality And Cost- Open - Pending 8/QCBS / Planning IDA / D1910 Post 0.00 2018-05-20 2018-06-10 2018-07-24 2018-08-21 2018-09-20 2018-10-25 2018-11-29 2019-11-29 Based Selection International Implementation Curriculum Development Consultancy MUDH/UDSP/C-2 /CS-3/CQS Consultant Open - Under / Contract Management IDA / D1910 Post Qualification 0.00 2018-01-01 2018-01-22 2018-03-07 2018-04-06 2018-05-11 2018-11-07 International Implementation Systems Development Firm Selection MUDH/UDSP/C-3 /CS- 4/QCBS / SDP Formulation Quality And Cost- Open - Under and Prioritized Capital IDA / D1910 Prior 3,881,890.32 2018-05-10 2018-05-31 2018-07-14 2018-08-11 2018-09-10 2018-10-15 2018-11-19 2019-11-19 Based Selection International Implementation Investment Plans & TA Programs in 5 PCCs MUDH/UDSP/C-2-CS- Quality And Cost- Open - 9/QCBS / Urban Planning IDA / D1910 Post 284,912.00 Signed 2017-11-10 2017-11-15 2017-12-29 2018-01-26 2018-02-25 2018-04-01 2018-05-06 2018-11-02 Based Selection International Functional Review MUDH/UDSP/C-3/CS- 7/QCBS / Urban planning framework technical studies, Quality And Cost- Open - Pending guidelines, manuals, tools IDA / D1910 Post 0.00 2018-03-01 2018-03-22 2018-05-05 2018-06-02 2018-07-02 2018-08-06 2018-09-10 2019-09-10 Based Selection International Implementation and systems (to move to Capacity Building program under Component-2) MUDH/UDSP/C-4/CS- 5/QCBS / Investments Quality And Cost- Open - Identification, Feasibility and IDA / D1910 Prior 0.00 Canceled 2018-05-01 2018-05-22 2018-07-05 2018-08-02 2018-09-01 2018-10-06 2018-11-10 2019-11-10 Based Selection International Design Studies for Priority Sub projects Page 3 MUDH/UDSP/C-4/CS- 13/QCBS / Investments Quality And Cost- Open - Identification, Feasibility and IDA / D1910 Prior 0.00 Canceled 2018-01-23 2018-01-25 2018-03-10 2018-04-07 2018-05-07 2018-06-11 2018-07-16 2019-07-16 Based Selection International Design Studies for Priority Sub project MUDH/UDSP/C-4/CS- 14/QCBS / Investments Feasibility Studies for Quality And Cost- Open - Pending Catalytic projects identified IDA / D1910 Prior 0.00 2018-10-01 2018-10-22 2018-12-05 2019-01-02 2019-02-01 2019-03-08 2019-04-12 2020-04-11 Based Selection International Implementation under the SDP including ESMP and RAP for catalytic projects MUDH/UDSP/C-4/CS- 15/QCBS / Investments Quality And Cost- Open - Under Identification, Feasibility and IDA / D1910 Prior 0.00 2018-02-18 2018-03-11 2018-04-24 2018-05-22 2018-06-21 2018-07-26 2018-08-30 2019-08-30 Based Selection International Implementation Design Studies for Priority Sub projects MUDH/UDSP/C-4/CS-15/CQS Consultant Under / Social and Environmental IDA / D1910 Post Qualification Open - National 0.00 2018-07-01 2018-07-22 2018-09-04 2018-10-04 2018-11-08 2019-05-07 Implementation and Safeguard Studies Selection MUDH/UDSP/-C-2/CS-4/CQS Consultant Open - Pending / Comp 2 UP: Urban IDA / D1910 Post Qualification 0.00 2019-07-15 2019-08-05 2019-09-18 2019-10-18 2019-11-22 2020-05-20 International Implementation Planning - Reform Action 1 Selection MUDH/UDSP/-C-2/CS-7/CQS Consultant Open - Pending / Comp 2 AH: Housing IDA / D1910 Post Qualification 0.00 2019-07-01 2019-07-22 2019-09-04 2019-10-04 2019-11-08 2020-05-06 International Implementation Supply - Reform Action 1 Selection MUDH/UDSP/-C-3-IC-16 / Consultant Pending Comp 3 SDF: Senior SDF IDA / D1910 Post Qualification Open - National 0.00 2019-05-20 2019-06-10 2019-07-24 2019-08-23 2019-09-27 2020-03-25 Implementation Coordinator Selection MUDH/UDSP/C-3-CS-11/CQS Consultant / Comp 3 CD: Urban Open - Pending IDA / D1910 Post Qualification 0.00 2019-06-15 2019-07-06 2019-08-19 2019-09-18 2019-10-23 2020-04-20 Planning Curriculum International Implementation Selection Development Consultancy INDIVIDUAL CONSULTANTS Page 4