ADAMAWA STATE SECOND RURAL ACCESS AND MOBILITY PROJECT (RAMP-2) ENVIRONMENTAL AND SOCIAL MANAGEMENT PLAN (ESMP) FOR SPOT IMPROVEMENT OF 65KM ACCESS ROADS TO 19 NOS RIVER CROSSINGS IN ADAMAWA STATE FINAL REPORT JULY 2019 ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 TABLE OF CONTENTS Contents LIST OF TABLES ...................................................................................................................................................... v LIST OF FIGURES ................................................................................................................................................... vi LIST OF PLATES ..................................................................................................................................................... vi ABBREVIATIONS AND ACRONYMS ............................................................................................................. vii EXECUTIVE SUMMARY .................................................................................................................................... viii CHAPTER 1: INTRODUCTION........................................................................................................................... 1 1.1 Background ............................................................................................................................. 1 1.2 Objectives of ESMP ................................................................................................................. 3 1.3 Approach and Methodology ................................................................................................... 3 1.3.1 Literature Review/Desktop Studies ................................................................................ 3 1.3.2 Field Data Gathering ....................................................................................................... 3 1.3.3 Community and Stakeholder Consultations ................................................................... 4 CHAPTER TWO: REGULATORY AND ADMINISTRATIVE FRAMEWORK ...................................... 5 2.1 Introduction ............................................................................................................................ 5 2.2 Regulatory Framework............................................................................................................ 5 2.2.1 National Legal and Policy Framework ............................................................................. 5 2.3 Institutional Arrangement ...................................................................................................... 6 2.3.1 Federal Ministry of Environment .................................................................................... 6 2.3.2 Federal Ministry of Agriculture and Rural Development ................................................ 7 2.3.3 National Environmental Standards and Regulations Enforcement Agency (NESREA).... 7 2.3.4 Adamawa State Ministry of Environment (SME) ............................................................ 7 2.3.5 Local Government Authorities ........................................................................................ 7 2.4 World Bank Safeguard Policies ............................................................................................... 7 2.5 World Bank Group Environmental, Health, and Safety Guidelines ........................................ 8 CHAPTER THREE: PROJECT DESCRIPTION............................................................................................... 9 3.1 Introduction ............................................................................................................................ 9 3.2 The Existing Project Roads ...................................................................................................... 9 3.3 Description of the Proposed Project ....................................................................................... 9 3.3.1 Project Component and Activities .................................................................................. 9 3.3.2 Road Designs ................................................................................................................. 10 Final Report ii | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 3.4 Project Activities and Schedules ........................................................................................... 10 3.4.1 Preconstruction Phase .................................................................................................. 11 3.4.2 Construction Phase ....................................................................................................... 11 3.4.3 Operation and Maintenance Phase .............................................................................. 11 CHAPTER 4: DESCRIPTION OF PROJECT ENVIRONMENT ............................................................... 12 4.1 Introduction .......................................................................................................................... 12 4.2 Key Environmental and Social Baseline Information ............................................................ 15 4.3 Socioeconomic Environment ................................................................................................ 18 4.4 Demographic Characteristics of the Project Area ................................................................. 19 CHAPTER FIVE: ENVIRONMENTAL AND SOCIAL MITIGATION AND MONITORING PROGRAMME ......................................................................................................................................................... 20 5.1 Introduction .......................................................................................................................... 20 5.2 Impact Identification ............................................................................................................. 20 5.2.1 Positive Impacts ............................................................................................................ 20 5.2.2 Adverse Environmental Impacts ................................................................................... 21 5.3 Environmental and Social Impact Mitigation and Monitoring Plan...................................... 21 5.4 Additional Mitigation Measures for Social Impacts .................................................................... 34 5.4.1 Labour Influx ................................................................................................................. 34 5.4.2 Gender Based Violence ................................................................................................. 34 5.5 Institutional Roles and Responsibilities for ESMP Implementation ..................................... 35 5.6 Training, Awareness and Competence ................................................................................. 37 5.7 Monitoring and Reporting .................................................................................................... 38 5.8 Implementation Schedule ..................................................................................................... 39 5.9 Contractual Measures ........................................................................................................... 39 5.10 Cost Estimates for ESMP Implementation ............................................................................ 39 5.11 ESMP Disclosures .................................................................................................................. 40 CHAPTER SIX: GRIEVANCE REDRESS MECHANISM ........................................................................... 41 6.1 Introduction .......................................................................................................................... 41 6.2 Grievances and Appeals Procedure ...................................................................................... 41 6.2.1 Grievance Redress Process ........................................................................................... 41 6.2.2 Structure of Grievance Redress for the Road Rehabilitation Works ............................ 41 6.2.3 Expectation When Grievances Arise ............................................................................. 42 6.2.4 Management of Reported Grievances .......................................................................... 42 6.2.5 Monitoring Complaints ................................................................................................. 43 Final Report iii | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 6.2.6 Grievance Redress Institutions ..................................................................................... 43 6.3 The World Bank Grievance Redress Service (GRS)................................................................ 45 CHAPTER SEVEN: PUBLIC CONSULTATION ........................................................................................... 47 7.1 Introduction .......................................................................................................................... 47 7.2 Approach for Public consultation ......................................................................................... 47 7.3 How Stakeholders were Categorized and Identified ............................................................ 47 7.4 Summary of Consultations .................................................................................................... 47 CHAPTER EIGHT: CONCLUSION AND RECOMMENDATIONS ....................................................... 57 8.1 Conclusion ............................................................................................................................. 57 8.2 Recommendations ................................................................................................................ 57 REFERENCES.......................................................................................................................................................... 58 APPENDIX 1: TERMS OF REFERENCE ........................................................................................................ 59 APPENDIX 2: SOCIO-ECONOMIC ASSESSMENT INSTRUMENT ...................................................... 64 APPENDIX 3: ATTENDANCE AT COMMUNITY CONSULTATIONS ............................................... 65 APPENDIX 4: GENERAL ENVIRONMENTAL MANAGEMENT CONDITIONS FOR CONSTRUCTION CONTRACTS ....................................................................................................................... 69 APPENDIX 5: WASTE MANAGEMENT PLAN ........................................................................................... 74 APPENDIX 6: PROJECT OCCUPATIONAL HEALTH AND SAFETY (OHS) PLAN ....................... 75 APPENDIX 7: SCOPING CHECKLIST FOR INVOLUNTARY RESETTLEMENT ........................... 79 Final Report iv | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 LIST OF TABLES Table 2.1: Relevant Policies, Laws and Regulations ............................................................................................... 5 Table 2.2: Safeguard policies triggered by RAMP 2 project.................................................................................. 8 Table 3.1: Location of Roads and New River Crossings under Consideration ................................................. 9 Table 3.2: The Summary of design standards for the road construction.......................................................... 10 Table 4.1: Key Environmental and Social Baseline Information ....................................................................... 15 Table 4.2: Socioeconomic characteristics of project area .................................................................................... 18 Table 4.3: Demographics of the affected LGAs.................................................................................................. 19 Table 5.1: Project implementation phases and associated activities .................................................................. 20 Table 5.2: Potential Adverse Environmental and Social Impacts ...................................................................... 21 Table 5.3: Environmental and Social Management & Monitoring Plan ........................................................... 22 Table 5.4: Roles and Responsibility of Institutions .............................................................................................. 35 Table 5.5: Proposed Training Program for the Implementation of ESMP...................................................... 37 Table 5.6: Internal and External Monitoring ......................................................................................................... 38 Table 5.7: Tentative ESMP Implementation Schedule ........................................................................................ 39 Table 5.8: Contractual Measures ............................................................................................................................. 39 Table 5.9: Estimated Budget for the Implementation of ESMP........................................................................ 40 Table 5.10: Disclosure Procedure............................................................................................................................ 40 Table 7.1: Summary of Consultation with SPIU................................................................................................... 48 Table 7.2(a): Summary of consultations with affected communities ................................................................. 49 Table 7.2(b): Summary of consultations with affected communities (continued)........................................... 51 Table 7.2(C): Summary of consultations with affected communities (continued) .......................................... 53 Table 7.2(d): Summary of consultations with affected communities (continued)........................................... 54 Final Report v|Page ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 LIST OF FIGURES Figure 1.1: Map of Adamawa State showing locations of roads, river crossings and LGAs of intervention 2 Figure 4.1: Locations of roads, river crossings and LGAs of intervention in Northern Zone ..................... 12 Figure 4.2: Locations of roads, river crossings and LGAs of intervention in Southern Zone ..................... 13 Figure 4.3: Locations of roads, river crossings and LGAs of intervention in Central Zone ......................... 14 Figure 6.1: Grievance Log showing steps for grievance redress ....................................................................... 46 LIST OF PLATES Plate 4.1: Access Road to Bolki river crossing showing a bad portion. ............................................................ 17 Plate 4.2: Dumne – Dirma road showing portions damaged by erosion.......................................................... 17 Plate 4.3: Access road to Shima river crossing.. .................................................................................................... 17 Plate 4.4: Access road to Diwarchira river crossing showing failed portion and community along the route.. ........................................................................................................................................................................... 17 Plate 4.5: Access road to Diwarchira river crossing showing portions damaged by erosion ........................ 17 Plate 4.6: Access road to Kenye river crossing traversing Kenye. ..................................................................... 17 Plate 4.7: Access road between Mbulirnga and Wura Hausa river crossing traversing Mbamba community ....................................................................................................................................................................................... 17 Plate 4.8: Low growing shrubs along access road to Diyam-Dadi river crossing............................................ 17 Plate 7.1: Consultation at Kwalita Community, Hong LGA .............................................................................. 55 Plate 7.2: Consultation with Women at Dirma Community, Song LGA ......................................................... 55 Plate 7.3: Consultation with Men at Shima Village, Gombi LGA ..................................................................... 55 Plate 7.4: Key Informat Interview at with a road user at Sandom Village, Ganye LGA. .............................. 55 Plate 7.5: Consultation with women at Bolkie Village, Song LGA.................................................................... 55 Plate 7.6: Consultations with Women at Shima Village, Gombi LGA. ............................................................ 55 Plate 7.7: Consultation with Youths at Dumne Village, Song LGA.................................................................. 56 Plate 7.8: Consultations at Diyam-Dadi Village, Mayo Belwa LGA.................................................................. 56 Plate 7.9: Consultations at Dilwachira Village, Hong LGA ................................................................................ 56 Plate 7.10: Consultations at Kenye Village, Mubi North LGA .......................................................................... 56 Plate 7.11: Consultations at Jalingo Mbamba Village, Maiha LGA ................................................................... 56 Plate 7.12: Consultation at Bolki Village, Song LGA........................................................................................... 56 Final Report vi | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 ABBREVIATIONS AND ACRONYMS AFD French Development Agency BoQ Bill of Quantities CBD Convention on Biological Diversity CBO Community Based Organization CSO Civil Society Organizations CEDAW Convention on the Elimination of all forms of Discrimination Against Women EA Environmental Assessment E&S Environmental and Social EHS Environmental, Health and Safety ESIA Environmental and Social Impact Assessment ESMF Environmental and Social Management Framework ESMP Environmental and Social Management Plan ESMS Environmental and Social Management Specialist ESO Environmental and Social Officer FCT Federal Capital Territory FEPA Federal Environmental Protection Agency FGD Focus Group Discussion FGN Federal Government of Nigeria FMARD Federal Ministry of Agriculture and Rural Development FMEnv Federal Ministry of Environment FPMU Federal Project Management Unit GBV Gender Based Violence GRC Grievance Redress Committee GRM Grievance Redress Mechanism HIV/AIDS Human Immunodeficiency Virus/Acquired Immune Deficiency Syndrome HSE Health, Safety & Environment IDA International Development Agency IPA Intimate Partner Violence KII Key In-depth Interview LGA Local Government Area LVR Low Volume Roads M&E Monitoring and Evaluation MDA Ministries, Departments and Agencies NESREA National Environmental Standards and Regulations Enforcement Agency NGO Non-Governmental Organisation SME State Ministry of Environment OP Operational Policy PAD Project Appraisal Document PAP Project Affected Person PIM Project Implementation Manual PPE Personal Protective Equipment RAMP-2 Second Rural Access and Mobility Project SEA Sexual Exploitative Abuse SLO Social and Livelihood Officer SME State Ministry of Environment SSO Social Safeguard Officer SPIU State Project Implementation Unit STDs Sexually Transmitted Diseases TOR Terms of Reference WB World Bank WHO World Health Organization Final Report vii | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 EXECUTIVE SUMMARY ES1: Background The Federal Government of Nigeria (FGN) through the Federal Ministry of Agriculture and Rural Development (FMARD), has secured financing from the World Bank (WB) and French Development Agency (AFD) for the implementation of Second Rural Access and Mobility Project (RAMP-2) in selected states. The project is designed to improve transport conditions and bring sustained access to the rural populace through rehabilitation and maintenance of key rural transport infrastructure in a sustainable manner. The participating States are Adamawa, Enugu, Niger and Osun. As part of RAMP-2 Activities in Adamawa State, a total of 19 Nos critical river crossings across several Local Government Areas (LGA) of the state have been prioritized, constructed and commissioned to aid accessibility of local farmers, especially during the wet seasons. However, the overarching objective of the new river crossings is not being realized as the existing condition of access roads to the river crossings is poor. Consequently, the Adamawa State RAMP-2 Project Implementation Unit (SPIU) is desirous to undertake spot improvement of the access roads to the new river crossing infrastructure. The spot improvement works will cover access roads to a total of 15nos river crossings scatted across 11 LGAs in the state. The RAMP-2 activities on the selected roads will involve medium- sized civil engineering works entailing rehabilitation of failed portions as well as provision of lateritic base, side drains, and single cell concrete culverts. These activities could result in environmental and social (E&S) impacts thus, triggering the World Bank’s Safeguard Policies including Environmental Assessment OP 4.01; Natural Habitats OP 4.04. The design of the roads takes into consideration reduction in width to absolutely avoid farmlands and community assets, consequently, OP 4.12 (Involuntary Resettlement) is thus not triggered (see Appendix 7 for screening checklist). Consequently, this Environmental and Social Management Plan (ESMP) has been prepared to address all E&S risks and impacts that may arise from the implementation of the proposed civil works component of the project. ES 2: Legal and Institutional Framework The spot improvement project will be guided by applicable Federal and State policies and regulatory framework, and the World Bank operational safeguard policies. As the state laws on environment in Adamawa are still evolving, the state specifically relies on the provisions of the National Policy on Environment (1989) to guide project implementation as well as environmental studies and implementation. Essentially, the Federal Ministry of Environment (FMEnv), supported by the Adamawa State Ministry of Environment (SME) provide procedures for conducting Environmental Assessments (EA) for development projects in line with the Environmental Impact Assessment Act No. 86, 1992 (as amended by EIA Act CAP E12 LFN 2004). ES 3: The Existing Roads The cumulative length of the roads is approximately 65km scattered across 11 LGAs in Adamawa State and provide access to 15 out of the 19 newly constructed river crossings. The existing roads are earth roads characterized by erosion, narrow portions and uneven surfaces making them impassable for vehicles. Despite the construction of the river crossings, the poor condition of these roads is still hampering agricultural productivity and value chain, economic empowerment as well as socio-cultural integration and interaction among members of the rural communities Final Report viii | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 connected by the roads. The list of roads, respective LGAs, tentative length and locations of affected river crossings are presented in the Table 1 below. Table 1: Location of Roads and Affected River Crossings S/N Road LGA Length Location of Road (Start) River Crossing (km) Latitude Longitude Latitude Longitude 1 Kenye Mubi North 0.124 10.147039 13.221394 10.145570 13.22273 2 Mbulirnga Maiha 11.019 10.277502 13.266026 10.277502 13.266026 3 Wuro-Hausa Maiha 10.277502 13.266026 9.954436 13.152829 4 Diwarchira Hong 7.76 10.259000 13.047288 10.258968 13.047290 5 Kwalita Hong 4.5 10.430448 13.006551 10.420202 13.042479 6 Bolki-Song Song 0.841 9.780281 12.589604 9.77846 12.58254 7 Dumne – Dirma Song 7.841 9.796852 12.381256 9.802048 12.370299 8 Shima Gombi 1.264 10.329888 12.663344 10.325270 12.65372 9 Katambare – Asabe Shelleng 0.9 9.902347 12.008935 9.905425 12.006221 10 Guyuk – Dukku Guyuk 5.56 9.906308 11.876729 9.908154 11.873109 11 Parda – Alajiri Fufore 5.0 9.187603 12.706352 9.152475 12.686533 12 Diyam Dadi Mayo Belwa 8.4 9.073190 12.03250 9.129573 11.989286 13 Buwangal – Godona Ganye 1.5 8.437243 10.080301 8.441313 12.091124 14 Sambang – Jangani Ganye 8.80 8.468082 11.960101 8.438664 11.938514 15 Yerima – Guruwa - Kome Toungo 1.5 7.948863 11.906754 7.926834 11.887603 16 Wuro Gude Access roads to four 4 River Crossings are included as part of Phase 2 roads to be constructed under RAMP-2 and as such the E&S issues have been assessed and 17 Pella documented in the ESIA/ESMP and RAP prepared for Phase 2 roads. They are 18 Boshikiri – Dumna therefore excluded from spot improvement projects and this ESMP. 19 Jada – Farang Total Length of Road = 65km ES4: Description of the Intervention The major project activities will be civil engineering works which will entail the following: • Site clearance • Spot improvement of failed portions along the stretch of 65km single lane carriage road of 6m wide including shoulders, including: - Earthwork fills - Provision of lateritic sub-base course (150mm) - Provision of lateritic base course (generally as surfacing); • Construction of earth drains (concrete drains may be provided within human dwellings); • Construction of single cell concrete pipe culverts (900mm) at appropriate locations; • Installation of speed breakers, lane markings and road signs. ES5: Environmental Baseline Information of the Project Areas Critical environmental baseline information of the project locations relevant to the project include: • Presence of floodplains in some of the project locations including Wura-Hausa, Mbulirnga, Diwarchira, Kwalita, Bolki, Buwangal – Godona, Sambang – Jangani and Yerima – Guruwa – Kome, which needs to be duly considered in the engineering designs and planned civil works. Final Report ix | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 • Almost all the project roads traverse communities thus there may be temporary dust, noise disturbance and concerns for community health & safety during pre-construction and construction phases • Significant erosion issues along Shima, Katambare – Asabe, Guyuk – Dukku, Diyam Dadi and Yerima – Guruwa – Kome which needs to be duly considered in the engineering designs and planned civil works. • At Dumne – Dirma and Parda – Alajiri the River crossings are still under construction thus cumulative impacts associated with construction including noise, air quality deterioration, increase in waste burden, traffic impacts, occupational health & safety risks, risks associated with labor influx and grievances, may be expected in these locations • Mbulirnga Road is located between 2 river crossings at Mbulirnga and Wura-Hausa, also Kwalita road is located close to a river. This poses potential for contamination of the rivers from run-off and waste during construction activities. ES6: Socioeconomic Environment of the Project Area The project areas are located in the rural parts of Adamawa State where the predominant occupation is farming and trading in agricultural produce. People in the area grow varieties of crops including maize, groundnut, millet, rice, beans, soya-beans. In addition, people in the area also engaged in livestock farming of Cattle, goats, ram and sheep. Engagements with affected communities through focus group discussions and key informant interviews revealed that adults in the project community can be generally classified as being illiterate with about 70% of the population not having the ability to read and write. For the literate 30%, primary education is the highest attainment for the majority, except about 5% with secondary education. There were only primary schools in a five of the communities in the project areas. Lack of access roads to nearby communities where schools are located especially during the wet seasons when the roads are impassable is one of the major reasons a lot of children are out of school in the project communities. Evidence from consultation revealed that members of project communities experience great difficulty in getting potable water and water for domestic use. They go as far as over 1km to fetch water from perennial stream for drinking and domestic purposes. Other sources of water include hand dug wells and boreholes which are available in few of the project communities. The project communities can be said to be in acute need of potable water as about 70% of communities lack access to clean potable water. ES7: Environmental and Social Impacts and Mitigation The activities associated with the different phases of the project can result in varying degrees of impacts on the bio-physical and social environment. Most of these impacts will occur due to earth disturbing activities during construction. The cost of implementing mitigation measures will be provided for in the project Bill of Quantities (BoQ) and this ESMP shall be an integral part of the works contract, in addition, contractors will be required to develop Contractors-ESMP. The total cost of implementing this ESMP is presented in Table 3 below. Some of the key environmental and social adverse impacts and recommended mitigation measures are summarized in Table 2 below, while details of the potential impacts, mitigation measures and monitoring programme for the pre-construction, construction and operation phases are presented in Table 5.3 Final Report x|Page ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Table 2: Key Potential Impacts and Mitigation Measures POTENTIAL ADVERSE IMPACTS SOCIAL IMPACTS ENVIRONMENTAL IMPACTS Impacts Mitigation Measures Impacts Mitigation Measures Threat to • Develop an induction program including Deterioration of local • Use water to wet ground for dust community a code of conduct for all workers. air quality due to the suppression. culture, safety and • Provide cultural sensitization training to emission of dusts & • Conduct regular visual inspection of dust security due to improve awareness of and sensitivity of gases during clearing pollution and ensure appropriate presence of workers to local cultures, traditions and and construction intervention if dust levels are high. workers and lifestyles. activities • Train drivers/ workers on proper operation business • Prohibit child and forced labour. of vehicles and equipment to include fuel opportunists. efficiency and anti-idling. • Implement community-based Grievance Redress Mechanism • Provide and enforce the usage of appropriate • Limit the number of migrant workers by PPE engaging local workers. • Engage competent security personnel. Increased security • Deploy competent security personnel to Noise and vibration • Select and use vehicles/equipment with risks due to secure project site. disturbances from lower sound power levels. storage of • Provide adequate training of security operation of heavy duty • Install suitable mufflers on engine exhausts materials and personnel. vehicles. and compressor components. equipment on site • Disclose site security arrangements to the • Respond promptly to noise complaints. Police and host communities • Provide and enforce the usage of hearing protection devices (ear plugs/muffs) for workers Risk of • Institute HIV prevention programs (peer Loss of vegetation and • Restrict removal of vegetation and trees to communicable education, condom distribution etc) habitat destruction the area of need only. diseases such as • Liaise with appropriate health focused Loss of ecosystem • Schedule vegetation clearing to occur in sexually NGOs to undertaking health awareness provisions e.g. fuel phases so that the entire area is not cleared at transmitted and education initiatives on STDs wood & economic trees once. diseases (STDs) amongst workers and in nearby • Undertake quick re vegetation of exposed including communities. Predisposition to soil soils with indigenous plant species in areas HIV/AIDS from erosion due to the • Provide opportunities for workers to where active construction is completed. influx of workers. removal of vegetal regularly return to their families. • Ensure construction of effective drainage cover. • Implement community-based Grievance system and use erosion protection structures Redress Mechanism (GRM) Siltation of surface such as sediment traps, riprap, gabions etc. water from eroded top soil Occupational • Develop a project specific Soil contamination • Prepare and implement an Emergency related accidents Occupational Health and Safety Plan from leakage/ spillage Response Plan to respond to incident of and injuries to (OHSP) commensurate to of fuel or oil from spillage. workers construction activities. OHSP to equipment and • Ensure fuel storage tanks are installed in a include but not limited to: vehicles. bounded area and checked daily. - Prohibition of drug and alcohol use • Ensure regular maintenance of vehicles to by workers while on the job. avoid leaks of oil. - Provision of adequate first aid, first • Prevent unregulated dumping of fuel waste. aiders, PPE, signages (English and local languages). Land degradation and • Ensure sourcing of earth materials from - Restrict unauthorized access to all increased susceptibility registered quarries with appropriate quarry areas of high risk activities to erosion due to lease to prevent illegal sand mining. excavation of earth • Avoid the production of excess spoil - Implementation of specific personnel materials in borrow pit material and reduce the need for borrow pit training on worksite OHS management materials. - Ensure that staging areas for • Develop and implement Borrow pit contractor equipment are adequately Reclamation Plan to ensure that site is delineated and cordoned off with rehabilitated and restored to a safe and reflective tapes and barriers stable state. Plan should include measures - Any uncovered work pits should to: - Re-contour/grade site to blend with natural Final Report xi | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 POTENTIAL ADVERSE IMPACTS SOCIAL IMPACTS ENVIRONMENTAL IMPACTS Impacts Mitigation Measures Impacts Mitigation Measures have appropriate signage and Improperly abandoned topography protection around them borrow pits - Reuse excess stockpile to back fill pits during - Workers should get a daily grading induction/toolbox before going on - Revegetate with appropriate plant species the site and a refresher of what happened on site a day before - Adequate safety signage on construction sites should be installed to alert community/drivers/pedestrians - lighting and/or reflective tapes and signages integrated in all worksites for safety at night - appropriate security measures in place to prevent harassment or kidnapping Respiratory and • Use water to wet ground for dust Generation of spoils • Ensure stockpile and disposal areas are eye related suppression. and other excavated stable and protected against erosion and problems for • Conduct regular visual inspection of materials. not interfere with run off or subsequent workers due to dust pollution and ensure appropriate construction activities. exposure to intervention if dust levels are high. • Stockpile to be covered and stored in a fugitive dusts and • Train drivers/ workers on proper sealed and bonded area gaseous emissions. operation of vehicles & equipment to • Reuse stockpile as fill materials on the site or include fuel efficiency and anti-idling another construction site techniques. • Provide & enforce the usage of PPE. Risk to • Provide adequate first aid, first Generation of • Ensure that hazardous wastes are stored in community aiders, PPE, signages (English construction waste and properly labelled closed containers placed away health and safety debris from direct sunlight, wind and rain. and local languages), engineering barriers e.g. fencing • Provide secondary containment with 110% of storage containers for hazardous waste. • Restrict unauthorized access to all • Ensure usage of approved waste vendor for areas of high risk activities waste evacuation, processing & disposal. ES8: Institutional Arrangement for E&S Management & Monitoring Plan This plan establishes environmental and social action plans with well-defined desired outcomes and actions to address all potential impacts identified for the proposed project. The successful implementation of the management and monitoring program will depend on the commitment and capacity of the State MDAs, the State Project Implementation Unit (SPIU), environmental and social safeguard consultants and other third parties (institutions) that will implement the program. The roles and responsibilities of those that will be involved in the implementation and monitoring of this ESMP have been highlighted in the Report with training programmes as necessary to enhance capacity. Details are captured in Chapter 7 of this ESMP. The monitoring activity will monitor the application of environmental and social mitigation measures and the result of monitoring activities shall be reflected in the monthly reports that shall be prepared and submitted by the supervision and monitoring consultant. ES 9: Implementation Schedule The activities related to environmental and social management and monitoring will be integrated into the overall rehabilitation schedule. The project implementation phase is estimated to be completed in 3.5 months. Final Report xii | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 ES 10: Grievance Redress Mechanism (GRM) The likelihood of dispute is much reduced because the few affected persons due to the road rehabilitation project have been greatly consulted. Nevertheless, in the event that grievances arise this redress mechanism has been prepared. Already, the affected persons have been helped to appreciate that there are provisions for addressing any complaints or grievances. The grievance procedure will further be made available to the affected person through project implementation. This grievance procedure is prepared in line with the provision of the RPF for RAMP-2. The need to provide a forum locally to receive, hear and resolve disputes is in the best interest of all parties to forestall the lengthy process of litigation, which could affect the progress of project. Therefore, the setting of Grievance Redress Committee early during project implementation is desirable. The GRM for the project is detailed in Chapter 6. ES11: Cost Estimates for ESMP Implementation The total estimated cost for the ESMP implementation and monitoring is N26,162,500 (US$ 71,678). The breakup of the cost will be provided in the project’s BoQ. The breakdown of the estimated budget is presented in the Table 3 below: Table 3: Cost Estimates for ESMP Implementation Cost Estimate in Cost Estimate in Item Responsibility Nigerian Naira US Dollars (US$) * (N) Mitigation Contractor 8,850,000 24,246 RAMP – SPIU 3,000,000 8,219 Monitoring SPIU, MDAs 8,500,000 23,288 Capacity Building SPIU, Adamawa SME and other relevant MDAs 2,400,000 6,575 Sub- Total 22,750,000 62,329 GRM Operation RAMP – SPIU: 5% of Sub-Total 1,137,500 3,116 Contingency 10% of Sub- Total 2,275,000 6,233 Total 26,162,500.00 71,678.00 *1 US$ =N365 ES12: Public Consultation As part of the ESMP, extensive consultations were held with the communities along the affected roads. The consultations served as platforms to elicit information, questions and concerns relevant to the project. It was also a platform to ascertain the nature of impacts of the project from the community perspective and livelihood-based issues that might be supported by the project or other future RAMP-2 activities. Participants at the community meeting comprised of the traditional rulers, community leaders, potential PAPs, women and youths. Project communities expressed their delight about the planned intervention as they believe the road if constructed will enhance the benefits of the newly constructed bridges as it will vehicular access and thus reduce the cost of transportation and wastage of their produce. The people also believe that the roads will provide access to markets, schools and health centers in nearby towns. The major concerns expressed by community members and how they were addressed are summarized in Table 4. Table 4: Major concerns and how they were addressed during consultations Major Concerns How They Were Addressed The access road condition is very bad, so the new The communities were informed that the rehabilitation of the bridge is having very little impact. Vehicular access is roads will be implemented as promised to make life more limited, and transport costs are still high. The comfortable for rural people. The design of the roads has been affected communities appealed to the government to completed and construction works will commence after the ensure the rehabilitation of the road as promised. ESMP/consultations process are completed. They appealed to the government to provide them As concerning other amenities, the SPIU maintained that once with social amenities especially potable water, the road is constructed other development will follow as the Final Report xiii | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Major Concerns How They Were Addressed schools, electricity and health centers. government is mindful of their situation. The communities appealed to the potential The SPIU informed the communities that all contractors will contractor to engage their youth during source for workers especially unskilled labour from their host construction. communities. The condition to make them do this will be part of contractual agreements. They are also appealing to the government to tar the The SPIU responded that tarring the road may not apply road surface in order to protect the road and reduce under this project, however, their concerns regarding dust and dust during dry seasons. erosion will be taking into considerations during project planning and implementation. ES13: Public Disclosure This ESMP shall be disclosed to the public at designated centers in Adamawa State and published in two national newspapers accessible to the project stakeholders for review, in line with the guidelines of the Federal Ministry of Environment and in the external website of the World Bank. Final Report xiv | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 CHAPTER 1: INTRODUCTION 1.1 Background The Federal Government of Nigeria (FGN) through the Federal Ministry of Agriculture and Rural Development (FMARD), has secured financing from the World Bank (WB) and French Development Agency (AFD) for the implementation of Second Rural Access and Mobility Project (RAMP-2) in selected states. The participating States are Adamawa, Enugu, Niger, Imo and Osun. RAMP-2 is essentially designed to improve transport conditions and bring sustained access to the rural populace through rehabilitation and maintenance of key rural transport infrastructure in a sustainable manner. As part of RAMP-2 Activities under phase 1 in Adamawa State, a total of 19 Nos critical river crossings across several Local Government Areas (LGA) of the state have been prioritized, constructed and commissioned to aid accessibility of local farmers, especially during the wet seasons. However, the overarching objective of the new river crossings is not being realized as the existing condition of access roads to the river crossings is poor. The existing roads are earth roads characterized by erosion, narrow portions and uneven surfaces making them impassable for vehicles. Despite the construction of the river crossings, the poor condition of these roads is still hampering agricultural productivity and value chain, economic empowerment as well as socio- cultural integration and interaction among members of the rural communities connected by the roads. Consequently, the Adamawa State RAMP-2 Project Implementation Unit (SPIU) is desirous to undertake spot improvement of the access roads to the new river crossing infrastructure. The spot improvement works will cover access roads to a total of 15nos river crossings1 scatted across 11 LGAs in the state. The RAMP-2 activities on the selected roads will involve medium- sized civil engineering works entailing rehabilitation of failed portions as well as provision of lateritic base, side drains, and single cell concrete culverts. These activities could result in environmental and social (E&S) impacts thus, triggering the World Bank’s Safeguard Policies including Environmental Assessment OP 4.01 and Natural Habitats OP 4.04. The design of the roads takes into consideration reduction in width to absolutely avoid farmlands and community assets, OP 4.12 (Involuntary Resettlement) is thus not triggered (see Appendix 7 for screening checklist). Consequently, this Environmental and Social Management Plan (ESMP) has been prepared to address all E&S risks and impacts that may arise from the implementation of the proposed civil works component of the project. 1 Access roads to four (4) of the river crossings are included as part of Phase 2 roads to be constructed under RAMP-2 and as such the E&S issues have been assessed and documented in the ESIA/ESMP & RAP prepared for Phase 2 roads. Final Report 1|Page ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Figure 1.1: Map of Adamawa State showing locations of roads, river crossings and LGAs of intervention Final Report 2|Page ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 1.2 Objectives of ESMP The overarching objective of the ESMP is to ensure that adverse E&S impacts likely to arise from project activities are addressed and appropriate mitigation measures are integrated into project design and implementation in order to protect the environment and human health. The specific objectives of the ESMP are to: - Comply with applicable national environmental legislations, standards and guidelines as well as the World Bank’s E&S safeguard policies; - Identify potential positive and negative impacts that may arise from the implementation and operation of the project; - Proffer management actions that need to be implemented in order to mitigate the negative impacts and enhance the positive impacts of the project; - Propose environmental and social monitoring programs that will ensure that mitigation measures are implemented and effective and timely corrective actions are taken where required; - Propose institutional arrangements, incorporating roles and responsibilities of stakeholders involved in management actions and monitoring; - Describe capacity building and training requirements for effective implementation of ESMP; - Outline the implementation schedule and reporting procedures for the ESMP; - Communicate E&S expectations and requirements throughout project implementation; and - Ensure the allocation of sufficient resources for effective implementation. 1.3 Approach and Methodology This ESMP was prepared in accordance with the requirements of the World Bank’s E&S Operational Policies and the Nigerian environmental assessment (EA) guidelines and procedures taking into due cognisance the extant environmental regulations in Adamawa State. The methodology essentially entailed: 1.3.1 Literature Review/Desktop Studies The following documents were consulted: • Project Appraisal Document (PAD); Environmental and Social Management Framework (ESMF); Project Information Document/Integrated Safeguard Data Sheet (PID/ISDS) for RAMP; • World Bank E&S Safeguards Policies • Existing ESIA/ESMP reports for RAMP-2 including for the construction of river crossings; • Relevant national and Adamawa State environmental laws, regulations, policies and guidelines. 1.3.2 Field Data Gathering Field data gathering was carried out from 3rd – 11th May 2019 to establish the existing conditions of the E&S components or resources that may potentially be affected and allow for accurate predictions of how the project may impact these components. The area studied was delineated to cover the entire stretch of individual road under consideration and sections of the immediate environment up to 1km corridor from both sides of the road including communities along the entire stretch. This area is defined based on the extent to which the project activities may interact with the surrounding environment whilst taking into considerations the nature of the project activities, nature of surrounding ecosystem resources and the spatial distribution of communities. Focus Group Discussions were held with various groups including community elders/men, women and youths to elicit socio-economic information in project affected communities. Some specific information was also obtained using key informant interviews (KII) with community leaders and road users in the project areas. The detailed are provided in Chapter 7 of this Report. Final Report 3|Page ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 1.3.3 Community and Stakeholder Consultations Consultations were held with project affected persons and communities within the project areas during the field data gathering. The aim of the engagements was to elicit views and concerns about the proposed intervention from the affected communities and other stakeholders using in-depth interviews and focus group discussions. Through this process, concerns and issues raised were addressed while views and inputs regarding potential E&S impacts of the project and proposed mitigation/enhancement measures were obtained. The summary of the consultations is presented in Chapter 8 while attendance during consultations are included in Appendix 3 of this ESMP. Final Report 4|Page ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 CHAPTER TWO: REGULATORY AND ADMINISTRATIVE FRAMEWORK 2.1 Introduction The spot improvement project will be guided by applicable Federal and State policies and regulatory framework, and the World Bank operational safeguard policies. As the state laws on environment in Adamawa are still evolving, the state specifically relies on the provisions of the National Policy on Environment to guide project implementation as well as environmental studies and implementation. Essentially, the Federal Ministry of Environment (FMEnv), supported by the Adamawa State Ministry of Environment (SME) provide procedures for conducting Environmental Assessments (EA) for development projects in line with the Environmental Impact Assessment Act No. 86, 1992 (as amended by EIA Act CAP E12 LFN 2004). The project will be guided by other national policies on gender, child rights and labour. which have been domesticated from the federal provisions, and relevant international frameworks. This sub- project triggered the World Bank’s OP/BP 4.01: Environmental Assessment and OP 4.04 Natural Habitat. 2.2 Regulatory Framework 2.2.1 National Legal and Policy Framework The provisions of existing state and national policies, laws and regulations relevant to the project activities under RAMP-2 are summarized in Table 2.1 below: Table 2.1: Relevant Policies, Laws and Regulations S/N Regulations Year Provisions 1 National Policy on the 1989 The policy identifies key sectors requiring integration of environmental concerns and Environment sustainability with development and presents their specific guidelines 2 EIA Act No 86 of 1992 (as 1992 The Act makes EIA mandatory for all major development projects likely to have amended by EIA Act CAP E12 adverse impacts on the environment and gives specific powers to FMEnv to facilitate LFN 2004) environmental assessment of projects in Nigeria. 3 National Environmental 1991 Regulates the collections, treatment and disposal of solid and hazardous wastes from Protection (Management of municipal and industrial sources. Solid and Hazardous Wastes) Regulations. 4 Harmful Wastes (Special 1988 Provides the legal framework for the effective control of the disposal of toxic and Criminal Provisions etc) Decree hazardous waste into any environment within the confines of Nigeria No. 42 5 NESREA Act No. 25, 2007 The NESREA Act No. 25 of 30th July, 2007 established NESREA and empowers her with the responsibility of enforcing all environmental laws, guidelines, policies, standards and regulations in Nigeria. The Act spells out the functions, powers, structure, staffing of the Agency as well as financial and other miscellaneous provisions. 6 National Environmental 2009 The purpose of the Regulation is the adoption of sustainable and environment (Sanitation and Wastes Control) friendly practices in environmental sanitation and waste management to minimize Regulations pollution. The Instrument amongst others makes provisions for the control of solid wastes, hazardous wastes and effluent discharges. It in addition, spells out roles and responsibilities of State and Local Government Authorities. 7 National Air Quality Standard 1991 The World Health Organization (WHO) air quality standards were adopted by the Decree No. 59 then Federal Ministry of Environment (FMEnv) in 1991 as the national standards. These standards define the levels of air pollutants that should not be exceeded in order to protect public health. 8 National Environmental (Air 2014 The purpose of these regulations is to provide for improved control of the nation’s Quality Control) Regulations air quality to such extent that would enhance the protection of flora and fauna, human (S.I No. 64) health, and other resources affected by air quality deteriorations. 9 National Environmental (Noise 2009 The objective of the Regulations is to ensure maintenance of a healthy environment Standards and Control) for all people in Nigeria, the tranquility of their surroundings and their psychological Regulations wellbeing by regulating noise levels. The Instrument prescribes maximum permissible Final Report 5|Page ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 noise levels of a facility or activity to which a person may be exposed; and provides for the control of noise mitigating measures for the reduction of noise. 10 National Environmental (Soil 2011 The purpose of these Regulations is to establish technically feasible and economically Erosion & Flood Control) reasonable standards and procedures to achieve appropriate level of management and Regulations (S.I. 12) conservation practices to abate soil erosion, siltation and sedimentation of the waters of Nigeria, due to soil erosion and flood aggravated by non-agricultural earth- disturbing activities. 11 National Environmental 2011 The purpose of these regulations is to prevent and minimize pollution from (Construction Sector) construction, decommissioning and demolition activities in the Nigerian Regulations (S.I No. 19) environment. It stipulates that new projects in the construction sector shall apply cost-effective, up-to-date, efficient, best available technology, to minimize pollution to the barest degree practicable. In addition, every operator or facility shall carry out an EIA and submit an EMP for new projects or modification including expansion of existing ones before commencement of activity. 12 EIA Sectoral Guidelines for 1995 The Guidelines were designed to assist project proponents in conducting detailed Infrastructure – Transportation environmental assessment of roads and highways projects with emphasis on the Development Project (Roads significant associated and potential impacts of such projects on the environment, and Highways), mitigation measures for avoiding, minimizing or alleviating any adverse impacts as well as future monitoring programme for ensured sustainability of the project are also contained therein for guidance. 13 Land Use Act CAP L5 LFN 2004 The Land Use Act of 1978 reviewed under Cap L5 of 2004 is the legal framework for land acquisition and resettlement in Nigeria. Subject to the provisions of this Act, all land comprised in the territory of each State in the Federation are vested in the Governor of that State and such land shall be held in trust and administered for the use and common benefit of all Nigerians in accordance with the provisions of this Act. 14 Factories Act (CAP F1) 2004 The Act establishes a legal framework for the registration of factories and to make adequate provisions regarding the safety of workers against occupational hazards and to impose penalties for any breach of its provisions. All workplaces are covered by this Act. 15 Employee Compensation Act 2010 The Act provides compensation to employees who suffer from occupational diseases or sustain injuries arising from accidents at workplace or in the course of employment. Payment of compensation (to the worker or to his dependents in case of death) by the employer is rooted in the accepted principle that the employer has a duty of care to protect the health, welfare and safety of workers at work. 16 Child Right Act 2003 Codifies the rights of children in Nigeria (a person below the age of 18 years), consolidates all laws relating to children into a single law and specifies the duties and obligations of government, parents and other authorities, organizations and bodies. More particularly, the Act gives full protection to privacy, honor, reputation, health and prevention from indecent and inhuman treatment through sexual exploitation, drug abuse, child labor, torture, maltreatment and neglect to a Nigerian Child. 17 National Gender Policy 2006 Nigeria put together the National Gender Policy in 2006. Its overall goal is to promote the welfare and rights of Nigerian women and children in all aspects of life: political, social and economic. The policy seeks to plan, coordinate, implement, monitor and evaluate the development of women in the county. In concrete terms, the National Gender Policy in Nigeria focus on: • Contribution towards women’s empowerment and the eradication of unequal gender power relations in the workplace and economy, in trade unions and in broader society; • Encouragement of the participation, support and co-operation of men in taking shared responsibility for the elimination of sexism and redefining of oppressive gender roles; • Increase the participation of women in leadership and decision-making; • Ensure that through labour legislation and collective bargaining, the particular circumstances of women are considered and that measures are promoted to eliminate discrimination on the basis of gender; • Ensure that there is a gender perspective in all sectors of development. 2.3 Institutional Arrangement 2.3.1 Federal Ministry of Environment The Federal Ministry of Environment (FMEnv) is the statutory government institution mandated to coordinate environmental protection and natural resources conservation for sustainable development in Nigeria. The Environmental Assessment (EA) Department of the Ministry is charged with the responsibility of ensuring that all developmental projects are carried out in Final Report 6|Page ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 compliance with relevant environmental laws and regulations in order to ensure environmental sustainability. 2.3.2 Federal Ministry of Agriculture and Rural Development Federal Ministry of Agriculture and Rural Development (FMARD) is responsible for developing the agriculture sector of the Nigerian economy, with a view to growing the sector, driving income growth, accelerate food and nutrition security, generating employment and transforming Nigeria into a leading global food market. The Ministry has the responsibility of optimizing agriculture and integrating rural development for the transformation of the Nigerian economy, with a view to attaining food security and positioning Nigeria as a net food exporter for socio-economic development. RAMP-2 is domiciled in FMARD and is being coordinated by the Federal Project Management Unit (FPMU) on behalf of the Ministry. 2.3.3 National Environmental Standards and Regulations Enforcement Agency (NESREA) National Environmental Standards and Regulations Enforcement Agency (NESREA) was established by NESREA Act No 25 of 2007 as a parastatal of the FMEnv. NESREA is charged with the responsibility of enforcing all environmental laws, guidelines, policies, standards and regulations in Nigeria. The Agency also has the responsibility to enforce compliance with provisions of international agreements, protocols, conventions and treaties on the environment to which Nigeria is signatory. 2.3.4 Adamawa State Ministry of Environment (SME) The Adamawa SME is charged with the responsibility of conservation and protection of the environment and all other matters concerning the environment in the state particularly monitoring and controlling pollution and the disposal of solid, gaseous and liquid wastes. With respect to the RAMP 2 project, the Ministry will monitor the implementation of environmental management as recommended in the ESMP. 2.3.5 Local Government Authorities Environmental matters at the 11 LGAs hosting the roads under considerations are essentially guided by the Adamawa SME policies. The host LGAs have Environment and Public Health Departments that are responsible for environmental health issues in their respective LGA. 2.4 World Bank Safeguard Policies The proposed project has triggered the following policies: OP/BP 4.01: Environmental Assessment and OP/BP 4.04: Natural Habitat as explained in Table 2.2 below. It is instructive to note that the proposed civil works do not trigger OP/BP 4.12: Involuntary Resettlement and OP/BP 4.11: Physical and Cultural Resources as the project entails spot rehabilitation of failed portions on existing rural roads and as such will not require land acquisition. Although the proposed road width will be 6m (including shoulders), the SPIU will consider reducing the width where necessary to ensure no assets are affected. In addition, field surveys entailing the use of Scoping Checklist for Involuntary Resettlement (Appendix 7), Cultural Heritage Management/ Chance Find Procedure (Appendix 8) as well as consultations with affected communities established that there are no physical and cultural resources along any of the affected roads. The only cultural property in the project area is in Dirma community and located on the surrounding mountains, more than 3km from the road. Final Report 7|Page ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Table 2.2: Safeguard policies triggered by RAMP 2 project Operational Description of Policy Triggered Policy by Project Environmental This overarching safeguard governs the process of determining a Yes Assessment project’s environmental and social category and the resulting OP/BP 4.01 environmental and social assessment requirements. The project is categorized as a category B and OP 4.01 is triggered because the proposed project is essentially a civil engineering work entailing rehabilitation and spot improvement of existing rural roads. As such, some project activities such as site clearing, grading, excavation, concrete works etc. may trigger some minor environmental and social impacts. This ESMP has been prepared to address the triggered policies. Natural Habitats This safeguard policy aims to conserve biological diversity and promote Yes OP/BP 4.04 the sustainable use of natural resources. The policy is triggered because some of the activities of the road rehabilitation project especially site clearing and excavation could disturb flora and fauna in their natural habitats, and also affect downstream rivers, floodplains, wetlands and other fragile ecological systems. In order to mitigate such as adverse impacts, this ESMP contains sections detailing the mitigation measures for eliminating or minimizing potential negative impacts on natural habitats. Involuntary This policy takes into consideration all projects requiring land No Resettlement acquisition and/or resettlement in the event that there is encroachment (OP 4.12) on people’s land, right of way, assets and livelihood activities. Activities under this project however will not result in land acquisition, displacement or restriction of access to means of livelihood and encroachment on right of way, and as such, this policy is not triggered This policy protects No • cultural property - monuments, structures, works of art, or sites of significance, and are defined as sites and structures having archaeological, historical, architectural, or religious significance • Natural sites with cultural values. This includes cemeteries, graveyards and graves. The survey of project areas and consultations with affected communities established that there are no physical and cultural resources along any of the affected roads. This [policy is therefore not triggered 2.5 World Bank Group Environmental, Health, and Safety Guidelines World Bank Group Environmental, Health and Safety (EHS) Guidelines are technical reference documents with general and industry-specific examples of good international industry practice. The EHS guidelines contain the performance levels and measures that are normally acceptable to the World Bank Group and that are generally considered to be achievable for infrastructural developments including road construction. Final Report 8|Page ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 CHAPTER THREE: PROJECT DESCRIPTION 3.1 Introduction This chapter provides a brief description of the proposed spot improvement intervention, including the nature of the project, components, project activities as well as locations of affected roads. 3.2 The Existing Project Roads The cumulative length of the roads is approximately 65km in 11 LGAs across the three (3) geo- political zones in Adamawa State, as indicated in Figures 3.1 – 3.3. The roads provide access to 15 out of the 19 newly constructed river crossings as presented in Table 3.1. The condition of the roads has deteriorated over the years with some portions of each road now impassable for vehicles especially during the wet seasons. This is as a result of erosion (including deep gullies) as well as failed and narrow portions, as shown in Plates 3.1 – 3.8 below. Table 3.1: Location of Roads and New River Crossings under Consideration S/N Road LGA Length Location of Road (Start) River Crossing (km) Latitude Longitude Latitude Longitude 1 Kenye Mubi North 0.124 10.147039 13.221394 10.145570 13.22273 2 Mbulirnga Maiha 11.019 10.277502 13.266026 10.277502 13.266026 3 Wuro-Hausa Maiha 10.277502 13.266026 9.954436 13.152829 4 Diwarchira Hong 7.76 10.259000 13.047288 10.258968 13.047290 5 Kwalita Hong 4.5 10.430448 13.006551 10.420202 13.042479 6 Bolki-Song Song 0.841 9.780281 12.589604 9.77846 12.58254 7 Dumne – Dirma Song 7.841 9.796852 12.381256 9.802048 12.370299 8 Shima Gombi 1.264 10.329888 12.663344 10.325270 12.65372 9 Katambare – Asabe Shelleng 0.9 9.902347 12.008935 9.905425 12.006221 10 Guyuk – Dukku Guyuk 5.56 9.906308 11.876729 9.908154 11.873109 11 Parda – Alajiri Fufore 5.0 9.187603 12.706352 9.152475 12.686533 12 Diyam Dadi Mayo Belwa 8.4 9.073190 12.03250 9.129573 11.989286 13 Buwangal – Godona Ganye 1.5 8.437243 10.080301 8.441313 12.091124 14 Sambang – Jangani Ganye 8.80 8.468082 11.960101 8.438664 11.938514 15 Yerima – Guruwa – Toungo 1.5 7.948863 11.906754 7.926834 11.887603 Kome 16 Wuro Gude Access roads to four 4 River Crossings are included as part of Phase 2 roads to be constructed under RAMP-2 and as such the E&S issues have been assessed and 17 Pella documented in the ESIA/ESMP and RAP prepared for Phase 2 roads. They are 18 Boshikiri – Dumna therefore excluded from spot improvement projects and this ESMP. 19 Jada – Farang Total Length of Road = 65km 3.3 Description of the Proposed Project 3.3.1 Project Component and Activities The major activity of the project is civil engineering works which will entail the following: • Site clearance • Spot improvement of failed portions along the stretch of 65km single lane carriage road of 6m wide including shoulders, including: Final Report 9|Page ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 - Earthwork fills - Provision of lateritic sub-base course (150mm) - Provision of lateritic base course (generally as surfacing); • Construction of earth drains (concrete drains may be provided within human dwellings); • Construction of single cell concrete pipe culverts (900mm) at appropriate locations; • Installation of speed breakers, lane markings and road signs. 3.3.2 Road Designs ▪ Road Alignment The proposed roads have been designed to use the existing route alignments as much as possible to limit E&S footprint of the project. The route allows for a design which meets the Draft Low Volume Roads (LVRs) Manual, 2016, Federal Ministry of Agriculture and Rural Development, which was developed to adequately cater for the specific needs of rural roads in Nigeria, without any impediment and minimal re-alignment. Using the Draft LVR Manual approach, the project roads are expected to fulfill an access function, whereby the existing alignment is retained. Thus, the existing alignment dictates the travel speed (and hence, the horizontal and vertical alignments) depending on the terrain and existing roadside development. In cases where there are potential safety issues such as sharp crests and blind curves, appropriate countermeasures will be applied/installed on a site-specific basis. The road will be of 6m wide including shoulders on each side. The pavement of the road will comprise of mostly 1500mm naturally occurring lateritic materials which will be stabilized with 150mm lateritic materials as base course. The design speed adopted for the road is 40km/hr. The summary of the design standards for the road construction is presented in Table 3.2. Table 3.2: The Summary of design standards for the road construction S/N Parameter Design 1 Type of Road Single 2 lane carriageway 2 Design Speed 40km/hr 3 Carriageway Width 6.0m including shoulders 4 Pavement 150mm thick lateritic materials sub-base materials 150mm thick lateritic material base materials 5 Pipe Culverts Reinforced concrete with minimum grade 20 of diameter 900mm ▪ Culverts There are rivers crossing and flood plains along most of the roads thus necessitating the provision of culverts. Specifically, the road designs include single span pipe culverts with reinforced concrete and channel protection with diameter of 900mm. ▪ Side Drains Earth side drains will be provided parallel to the road embankment within the limits of the right- of-way (RoW). These infrastructures will collect runoff from the road and adjoining areas and transport such accumulated water to down river. Provision of adequate drainage will help maintain the moisture equilibrium of the road throughout the year. Although the drainage will mostly be earth structure, the design will also include concrete drains in built up areas to prevent damage. 3.4 Project Activities and Schedules Activities to be undertaken during the implementation of the proposed road construction project are broadly classified into three (3) phases, namely; preconstruction, construction and operation phases. Activities in each phase are described in the following sub-sections. Final Report 10 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 3.4.1 Preconstruction Phase Key activities in this phase will include vegetation clearing, installation of workers camp, and mobilisation of equipment and workers. This project entails spot improvement on existing rural roads and as such it is envisaged not to require land acquisition. The outcome of the screening of the spot improvement project shows that ARAP was not required as the design allows for reduction in width where necessary to avoid displacement (See Annex 7 for checklist). This stemmed from the fact that the road widths across the locations of the river crossings are mostly more than the 6m width specified in the design for spot improvement. In addition, the trees spotted within some of the road corridors were non- economic trees. There were no settlements nor farms likely to be encroached upon during civil works. Some selected pictures from the site are included in Plates 4.1 – 4.8 which depict the condition of the spot improvement locations. Prior to the commencement of construction activities, prefabricated shelters will be installed at appropriate area to serve as workers camp, site offices, storage facilities, on-site medical facilities and sanitary facilities. Note that the land space for these activities will be sourced for by the contractor and appropriate arrangement made with the landowner for the terms of lease and/or purchase of such and with adequate consultation and documentation. Thereafter, heavy-duty vehicles, equipment, materials and workforce will be mobilized to the project site. Some of the construction equipment may include bulldozers, back hoes, chip spreaders, motor graders, roller machines, excavators, wheel loaders (pay loaders), pavement planers and compactors. Vegetation/site clearing will occur in phases to mitigate impacts of erosion, land degradation and destruction of fauna habitat. The preconstruction activities are envisaged to take place for a period of two (2) weeks. 3.4.2 Construction Phase Key activities in this phase will include earthwork and grading, construction of culverts and drainage infrastructure as well as paving and surfacing as described in Section 3.3.2 above. Construction works will essentially entail civil engineering works requiring excavation, movement of earth materials, cement and concrete works, cuttings, filling, soil stabilization and compaction. Construction activities are scheduled to take place for a period of three (3) months. 3.4.3 Operation and Maintenance Phase Following construction, the road will become operational. During this phase, the road and ancillary infrastructures will be monitored and maintained by the SPIU for a period of one year to ensure sustainability, subsequently road maintenance groups will be responsible for minor maintenance activities of the road. The SPIU has sensitized all communities along the road to form road maintenance groups. Maintenance equipment will be made available to this group for light maintenance activities including cleaning and vegetation control along the shoulders and around culverts and other drainage structures culverts. Only large-scale maintenance activities will be referred to the SPIU for the first year after construction, subsequently maintenance will be undertaken by the Adamawa State Ministry of Works. Final Report 11 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 CHAPTER 4: DESCRIPTION OF PROJECT ENVIRONMENT 4.1 Introduction This Chapter presents a concise summary of the general environmental and socioeconomic conditions in Adamawa state and especially around the project areas which are located across 11 LGAs (out of the 21 LGAs) in Adamawa State as shown in Figures 2.1 – 2.3 below. The state lies within North Eastern Nigeria with coordinates; 9.32500N and 12.43810E. The state has a total landmass of 36,917km2. The population of Adamawa State was about 3.2 million (2006) and 4.2 million by 2016 (NBS, 2018). Adamawa State is bounded by Borno State to the north, Cameroun Republic to the east, Taraba State to the south, Gombe and Borno States to the west. Figure 4.1: Locations of roads, river crossings and LGAs of intervention in Northern Zone Final Report 12 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Figure 4.2: Locations of roads, river crossings and LGAs of intervention in Southern Zone Final Report 13 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Figure 4.3: Locations of roads, river crossings and LGAs of intervention in Central Zone Final Report 14 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 4.2 Key Environmental and Social Baseline Information The critical environmental and social description in the project locations are listed in Table 4.1. Table 4.1: Key Environmental and Social Baseline Information S/N Road LGA Length Key E&S Considerations2 (km) Environmental Sensitivities Social Sensitivities 1 Kenye Mubi 0.124 It is a built-up area thus there may be • Road width should be North temporary dust and noise disturbance reduced at Kenye to avoid during construction. fences. • Road traverses a Kenye community which poses risks associated with labour influx 2 Mbulirnga Maiha • Road is located between 2 rivers • Road width should be reduced crossing at Mbulirnga and Wura- at Mbamba to avoid fences. Hausa. Potential contamination of • This also poses risks the river from run-off and waste associated with labour influx 3 Wura- Maiha during construction activities. Hausa 11.019 • Road traverses Mbamba community thus there may be temporary dust and noise disturbance during construction. • Presence of flood plains in the project areas 4 Diwarchira Hong 7.76 • It is a built-up area thus there may • Road traverse community, be temporary dust and noise width should be reduced to disturbance during construction. about 5m to avoid community • Presence of flood plains in the assets. project area • Potential risks associated with labour influx 5 Kwalita Hong 4.5 • Potential contamination of the river • Road width is ≥ 6m, no from run-off and waste during assets will be affected construction activities • Presence of flood plains in the project area 6 Bolki- Song 0.841 • Road traverse Bolki community, • Road width is ≥ 6m, no Song construction dust and noise may assets will be affected affect the community • Potential risks associated • Presence of flood plains in the with labour influx project area 7 Dumne – Song 7.841 • River crossing still under • Road width is ≥ 6m, no Dirma construction, cumulative impacts assets will be affected associated with construction • Cultural property is 3km expected. away and not likely to be • Road traverse Dirma community, affected construction impacts e.g. dust, noise • Electric poles by RoW may affect the community should be avoided 8 Shima Gombi 1.264 Road damaged by erosion which should • The road traverses an electric be considered in the engineering designs pole and a borehole at the beginning of the road. These assets should be avoided. • Road has adequate width; assets may not be affected. 2 All E&S issues and potential impacts have been captured in Chapter 5 with appropriate mitigation measures proffered to ensure project sustainability. Final Report 15 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 S/N Road LGA Length Key E&S Considerations2 (km) Environmental Sensitivities Social Sensitivities 9 Katambare Shelleng 0.9 • Existing road surface damaged by Efforts should be made to avoid – Asabe erosion which should be considered economic trees in the engineering designs • Construction impacts e.g. dust and noise may affect the community. 10 Guyuk – Guyuk 5.56 Existing road surface damaged by Efforts should be made to avoid Dukku erosion thus adequate drainage which community assets and economic should be considered in the engineering trees designs 11 Parda – Fufore 5.0 • River crossings still under Efforts should be made to avoid Alajiri construction, potential for economic trees cumulative impacts • Construction impacts e.g. dust, noise and traffic may affect the community. 12 Diyam Mayo 8.4 • Road has been severely damaged by • Road width of 6m can be Dadi Belwa erosion which should be considered achieved without affecting in the engineering designs any building at Diyam Dadi. • Construction impacts e.g. dust, • Efforts should be made to noise and traffic may affect the avoid economic trees community. 13 Buwangal Ganye 1.5 • Presence of flood plains in the • Mobilization to site should – Godona project area be done early in the morning • Access to the affected road is via to reduce traffic impacts on Bongal market, temporary traffic the market related disturbance may be • Also, dust and noise impacts experienced during construction. may affect the market and Malaware community during construction 14 Sambang – Ganye 8.80 • Presence of flood plains in the • Road width should be Jangani project area reduced at Sandom village to • Traffic through the community avoid fences. during construction may lead to • There are narrow portions noise, dust impacts and traffic along farmland, efforts related accidents should be made to reduce road width to avoid economic trees 15 Yerima – Toungo 1.5 • Presence of Flood plains in the • Road width of 6m can be Guruwa - project area achieved without affecting Kome • Road has been severely damaged by any community assets erosion thus adequate drainage which should be considered in the engineering designs The locations discussed in Table 4.1 above are depicted in Plates 3.1 – 3.8 below for better understanding. Final Report 16 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Plate 4.1: Access Road to Bolki river crossing showing a bad portion. Plate 4.2: Dumne – Dirma road showing portions damaged by erosion, The existing road has adequate width of more than 6m road has adequate width. Plate 4.3: Access road to Shima river crossing. Assets including an Plate 4.4: Access road to Diwarchira river crossing showing failed electric pole and borehole along the route should be avoided. portion and community along the route. Road width should be reduced to avoid buildings during construction. Plate 4.5: Access road to Diwarchira river crossing showing portions Plate 4.6: Access road to Kenye river crossing traversing Kenye. road damaged by erosion width may be reduced to avoid buildings Plate 4.7: Access road between Mbulirnga and Wura Hausa river Plate 4.8: Low growing shrubs along access road to Diyam-Dadi river crossing traversing Mbamba community crossing Final Report 17 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 4.3 Socioeconomic Environment The socioeconomic description of the project area is presented in Table 4.2 below: Table 4.2: Socioeconomic characteristics of project area Parameters Description Ethnicity and The dominant ethnic group across Adamawa state is the Fulani. The state is also inhabited by other ethnic Language group including Mumuye, Higi, Kapsiki, Chamba, Margi (Marghi), Hausa, Kilba, Gude, Wurkum, Jukun, and Bata peoples. Occupation The project areas are located in the rural parts of Adamawa State where the predominant occupation is and Livelihood farming and trading in agricultural produce. People in the area grow varieties of crops including maize, groundnut, millet, rice, beans, soya-beans. In addition, people in the area also engage in livestock farming of Cattle, goats, ram and sheep. Engagement with the communities revealed that majority of the people earn between N10,000 and N40,000 per month from agro-related businesses which indicate low income status for the project area. Religion The two major religions being practiced in the project area are Christianity and Islam. Interaction with community members during consultations revealed that about 70% of the people in the project communities are Muslims while about 30% are Christians. Education Information obtained from community members during interviews and discussions revealed that adults in the project community can be generally classified as being illiterate with about 70% of the population not having the ability to read and write. For the literate 30%, primary education is the highest attainment for the majority, except about 5% with secondary education. It is instructive to note that, despite being unable to read and write, 98% of the community members who are Muslims have Quaranic education as it is a norm for children born into Muslim families. There were only primary schools in five of the affected communities in the project areas. Lack of access roads to nearby communities where schools are located especially during the wet seasons when the roads are impassable is one of the major reasons a lot of children are out of school in the project communities. Sources of Evidence from consultation revealed that members in the project communities experience great difficulty Drinking in getting potable water and water for domestic use. They go as far as over 1km to fetch water from perennial Water stream for drinking and domestic purposes. Other sources of water include hand dug wells and boreholes which are available in few of the project communities. The project communities can be said to be in acute need of potable water as about 70% of communities lack access to clean potable water. Amenities and Social amenities and infrastructure are non-existent in the project communities. There are a few hand pump Infrastructure boreholes, primary schools and some health centres in some communities. Over 90% of project communities are not connected to national grid for electricity. There is presence of mobile telecommunication network in most of the affected communities. Access to basic amenities in nearby towns are further hampered by poor access roads. Source of Fuel The predominant source of energy for domestic use (cooking) is firewood in the entire project area. Some for Cooking members of the communities also use charcoal from wood processing. Waste Waste management practice in the study area is characterized by indiscriminate disposal in the surrounding Management bush and occasional burning in the dry periods. Although the nature of wastes is largely domestic and bio- degradable, the poor nature of waste disposal may not be unconnected with the breeding of mosquitoes which results in high level of malaria sickness. Most members of project communities defecate in the bush as there are no toilet facilities in the communities. The project areas are rural in nature and lack access to the services of waste management agencies which collect wastes in urban areas. Transportation Means of transportation across the project communities are vehicles and motorcycles. The poor conditions of the rural roads have led to the dominance of the use of motorcycles and increased cost of transport. Most of the roads under considerations are impassable during the wet seasons and members of affected communities often trek several kilometers carrying their farm produce to where they can access vehicles to convey them to the markets. Gender Women in the project area subject to their husband’s authority and often do not mingle in community Relations and leadership matters. However, the women are not restricted by cultural or religious laws from ownership of Involvement assets including acquisition and participation in farming and trading activities. Health It was generally observed that an average household in the project area has had one or more members of their household sick in the past two years. Malaria and Typhoid are the most common sickness re-occurring in most of the households. Members of the communities usually go to the nearest Health Centers for treatment. Where they cannot access the nearby health centers, they resort to traditional means to cure. This is because less than 10% of affected communities have health centres which are largely ill-equipped and poorly staffed. Access to health centers is further restricted by bad roads which are usually impassable especially during the wet periods. Land Tenure There are three basic land tenure systems in Adamawa State. The Land Use Act of 1978, the customary land System law and the Islamic law of land tenure. Under the customary law which is essentially traditional, land belongs to all the people and is held by families, communities and individuals. All the people have equal right of ownership and use of land. Acquisition of Land for use is normally through a grant by the chief of the community or head of the family. Alienation, of transfer or terms of grant is restricted to non-natives or strangers. Final Report 18 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 The Islamic law regards land as public property, given by God to which everybody has a right. The Islamic or traditional leader exercises sociological and political authority in administration of land for the common good of the people. The Statutory land law under the Land Use Act of 1978 delegates the control and administration of land to the Federal, State and local Governments. The three land tenure systems operate in Adamawa State, with the customary and Islamic laws predominating in the rural areas, while the statutory law operates all over the state 4.4 Demographic Characteristics of the Project Area The population figures for the project LGAs are 2016 projections based on the 2006 population census. The affected roads as well as the land area and population by LGAs are shown in Table 4.3 below. Table 4.3: Demographics of the affected LGAs S/N Road LGA Length Land Area Population (km) (km2) 2006 2016 1 Kenye Mubi North 0.124 903 151,515 202,500 2 Mbulirnga Maiha 11.019 1,273 110,175 147,200 3 Wuro-Hausa Maiha 4 Diwarchira Hong 7.76 2,626 169,183 226,100 5 Kwalita Hong 4.5 6 Bolki-Song Song 0.841 4,256 195,188 260,900 7 Dumne – Dirma Song 7.841 8 Shima Gombi 1.264 1,101 147,787 197,500 9 Katambare – Asabe Shelleng 0.9 1,359 148,490 198,400 10 Guyuk – Dukku Guyuk 5.56 757 176,505 235,900 11 Parda – Alajiri Fufore 5.0 4,972 209,460 279,900 12 Diyam Dadi Mayo Belwa 8.4 1,768 152,803 204,200 13 Buwangal – Godona Ganye 1.5 2,888 169,948 227,100 14 Sambang – Jangani Ganye 8.80 15 Yerima – Guruwa – Kome Toungo 1.5 5,478 52,179 69,700 Source: National Population Commission of Nigeria (web), National Bureau of Statistics (web). Final Report 19 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 CHAPTER FIVE: ENVIRONMENTAL AND SOCIAL MITIGATION AND MONITORING PROGRAMME 5.1 Introduction The activities associated with the different phases involved in road construction projects will result in varying degrees of impacts on the bio-physical and social components of the environment. In this Chapter, the potential E&S impacts that may arise from the proposed road construction are identified with effective mitigation measures proffered for all the impacts. 5.2 Impact Identification The impact identification process began during scoping and continued throughout the field data gathering including stakeholder’s engagement process where potential E&S impacts were identified. Table 5.1 provides an overview of potential activities likely to generate adverse impacts during project implementation and operation. Table 5.1: Project implementation phases and associated activities S/N Project Phases Activities 1 Preconstruction • Mobilization of equipment, materials and workers Phase • Site clearing • Installation of site structures and facilities 2 Construction • Earthworks including excavation and grading Phase • Provision of lateritic sub-base and base course (150mm) • Construction of earth drains (concrete drains within human dwellings); • Construction of single cell concrete pipe culverts (900mm) at appropriate locations; • Installation of speed breakers, lane markings and road signs. 3 Operation • Road usage Phase • Maintenance and Repairs - scheduled and unscheduled integrity checks for bridges and culverts - maintenance and replacement of wearing/faulty/damaged components - repairs of cracks and potholes - maintaining road markings and traffic signs - cleaning and vegetation control along the shoulders - Cleaning of drains where and when necessary 5.2.1 Positive Impacts The proposed project is largely going to be beneficial to the communities and the state at large. Some of the potential benefits of the proposed project include but not limited to the following: • Improvement of accessibility and mobility to rural communities, markets, farms and agro- processing centres in the project area. • Increase in agricultural output as the roads will ultimately facilitate easy access to farm inputs, extension services, primary and secondary (urban) markets. • Improvement in agricultural productivity will translate to economic empowerment, poverty reduction and socio-cultural wellbeing of the benefiting communities. • Stimulation of local and regional economic activities due to improved road network. • Provision of employment opportunities as a large number of locals are expected to be engaged directly especially as semi-skilled (e.g. masons, carpenters, electrical technicians, welders, etc.) and unskilled labour (e.g. for site clearance, loading and offloading of materials, security services etc.). Final Report 20 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 • There will also be indirect opportunities for local contractors, businesses and food sellers amongst others. • Improved communication and socioeconomic integration amongst adjoining communities. • Increased revenue generation to government through the payment of utilities charges by the industries. • The roads will also promote public health in rural areas by facilitating access to health centers and hospitals in urban areas. • Reduction in travel time and transport operating cost due to improvement in the riding quality of the road. 5.2.2 Adverse Impacts The potential adverse environmental and social impacts of the proposed spot improvement projects are summarized in Table 5.2 below. Table 5.2: Potential Adverse Environmental and Social Impacts POTENTIAL ADVERSE IMPACTS SOCIAL IMPACTS ENVIRONMENTAL IMPACTS • Storage of construction equipment and materials may invite • Deterioration of local air quality due to the thieves and hoodlums thereby posing security breaches and emission of dusts & gases during clearing threats to lives and properties in adjoining communities. and construction activities • Threat to community culture, safety and security due to labour • Noise and vibration disturbances from influx. operation of heavy duty vehicles. • Influx of Additional Population (“Camp Followers”) • Loss of vegetation and habitat destruction • Risk of communicable diseases such as sexually transmitted • Loss of ecosystem provisions e.g. fuel wood diseases (STDs) including HIV/AIDS from influx of workers. & economic trees • Increased risk of illicit behaviour and crime (including • Predisposition to soil erosion due to the prostitution, theft and substance abuse). removal of vegetal cover. • Increase demand on community health and sanitation • Surface water contamination as a result of infrastructure due to influx of workers and camp followers. pollutants run off from project site. • Increased risk of GBVs and SEAs • Soil contamination from leakage/ spillage of • Removal of buildings, and displacement of assets along the fuel or oil from equipment and vehicles. RoW • Land degradation and increased • Risks of occupational accident and injuries to workers susceptibility to erosion due to excavation • Respiratory and eye related problems for workers due to of earth materials in borrow pit. exposure to fugitive dusts and gaseous emissions. • Improperly abandoned borrow pits • Risk to community health and safety • Generation of spoils and other excavated • Loss of employment for temporary workers after construction materials. • Noise generation from vehicular movement • Generation of construction waste and debris • Increased traffic & risk of road traffic accidents and injuries. 5.3 Environmental and Social Impact Mitigation and Monitoring Plan As part of this ESMP, a project specific E&S management and monitoring plan has been designed. Table 5.3 outlines mitigation measures for the potential adverse impacts with well-defined desired outcomes and actions to address all potential impacts identified for the project. The plan also includes elements such as parameters to be measured, methods of measurement, location of measurement, performance indicators (targets or acceptance criteria) that can be tracked over defined time periods, and with estimates of the resources and responsibilities for monitoring. Final Report 21 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Table 5.3: Environmental and Social Management & Monitoring Plan Project Associated & Mitigation Measures Responsibility Cost of Parameters to be Method of Performance Sampling Frequency Responsibility Cost of Activity Potential Impacts For Mitigation Mitigation Measured Measurement Indicator Location of for Monitoring Monitoring (Naira) Monitoring (Naira) PRECONSTRUCTION PHASE ENVIRONMENTAL IMPACTS Site Clearing Deterioration of local • Use water to wet ground for dust Contractor 500,000 Air quality In-situ FMEnv Along Monthly ESO – 1,000,000 air quality due to the suppression. parameters (CO, measurement. permissible road RAMP (for air emission of dusts & • Conduct regular visual inspection of NO2, SO2, CO2, limit corridor quality and gases dust pollution and ensure SPM ) SME noise level appropriate intervention if dust Maintenance Visual measuring levels are high. records observation of equipment) • Enforce appropriate speed limit to Driver’s training records & 1,500,000 reduce dust on unpaved surfaces. records interviews (monitoring activities • Train drivers/ workers on proper during operation of vehicles & equipment preconstruct to include fuel efficiency and anti- ion phase) idling techniques. • Provide and enforce the usage of appropriate PPE. Site Clearing Loss of vegetation and • Road design should include Contractor 500,000 Clearly defined Visual Available Constructi Monthly ESO – -- biodiversity reduction of width to avoid boundaries of observation; number and on areas RAMP farmlands and economic trees as protected areas and diversity of much as possible. plant species SME Site Clearing Wildlife disturbances • Restrict removal of vegetation and Biodiversity within baseline and destruction trees to the boundary of project. Evidence of re- survey conditions • Schedule vegetation clearing to vegetation Site Clearing Loss of ecosystem occur in phases so that the entire Erosion provisions such as fuel area is not cleared at once. Evidence of menace wood & economic Erosion control • Protect all vegetation not required trees measures and to be removed against damage; Site Clearing Predisposition to soil drainage system • Undertake quick re vegetation of erosion due to the exposed soils with indigenous plant removal of vegetal species in areas where active cover construction is completed. Site Clearing Siltation of surface water from eroded • Construct drainage system and use topsoil erosion protection structures such as sediment traps, riprap, gabions. Final Report 22 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Project Associated & Mitigation Measures Responsibility Cost of Parameters to be Method of Performance Sampling Frequency Responsibility Cost of Activity Potential Impacts For Mitigation Mitigation Measured Measurement Indicator Location of for Monitoring Monitoring (Naira) Monitoring (Naira) SOCIAL IMPACTS Installation of Storage of • Develop a security management Contractor 500,000 No of security Records and No of security Constructi Daily SPC 500,000 Site Structures construction protocol personnel Interviews incidents on site and equipment and • Deploy competent security personnel engaged SSO Facilities/Stagi materials may invite to secure project site. ng Area thieves and hoodlums • Disclose site security arrangements LGAs thereby posing security to the Police and host communities Mobilization breaches and threats to Police of Equipment lives and properties in and Materials adjoining communities to Site Mobilization Threat to community • Develop an induction program Contractor 300,000 Workers manual, Visual Community Constructi Weekly SSO – 500,000 of Personnel, culture, safety and including a code of conduct (in local employment observation perception and on site RAMP Equipment security due to Labor language(s) for all workers codes, signed and interviews level of and Materials Influx (Appendix 9-11). Code of conduct Code of satisfaction. LGA to Site to address the following: Respect Conducts, for local residents; No hunting or number of Local unauthorized taking of products or trainings Vigilante livestocks; Zero tolerance of illegal provided to activities such as child sexual workers of GBV Police exploitation and underage sex, prevention, etc prostitution, harassment of women, Level of GBV, purchase or use of illegal awareness of local drugs, Disciplinary measures and culture by migrant sanctions (e.g. dismissal) for workers. infringement of the code of conduct and/or company rules; Grievance Commitment / policy to cooperate Redress System with law enforcement agencies investigating perpetrators of gender- Ratio of migrant based violence. to local workers • Provide cultural sensitization training to improve awareness of Presence of and sensitivity of workers to local 500,000 security cultures, traditions and lifestyles. for GRM personnel • Prohibit child and forced labour. • Implement Labour Influx Plan (Appendix 13) • Establishment and operation of an Final Report 23 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Project Associated & Mitigation Measures Responsibility Cost of Parameters to be Method of Performance Sampling Frequency Responsibility Cost of Activity Potential Impacts For Mitigation Mitigation Measured Measurement Indicator Location of for Monitoring Monitoring (Naira) Monitoring (Naira) effective GRM accessible to community members—ideally with involvement of NGOs—to facilitate early identification of problems and targeted mitigating interventions by Adamawa SPIU. • Provision of information to communities on how to use the GRM to report issues. • Limit the number of migrant workers by engaging local workers • Engage competent security personnel. Mobilization Influx of Additional • Contractor to hire workers through Contractor -- Recruitment Observation Compliance Camp Monthly SSO - RAMP -- of Personnel, Population (“Camp recruitment offices and avoid hiring Process and Interview/ with Office Equipment Followers”) “at the gate” to discourage Records Mitigation and Materials spontaneous influx of job seekers. Project to Site Site Mobilization Increased risk of illicit • Paying adequate salaries for SPIU - RAMP -- Workers’ salary Interview Compliance Project Monthly SSO – -- of Personnel, behavior and workers to reduce incentive for and mode of with mitigation site RAMP Equipment crime (including theft; payment and Materials prostitution, theft and • Paying salaries into workers’ Contractor Workers’ Police to Site substance abuse) bank accounts rather than in % of local camp cash; workforce • Sourcing of local workforce; • Creation of supervised leisure areas in workers’ camp; • Cooperation with local law enforcement; • Introduction of sanctions (e.g., dismissal) for workers involved in criminal activities; • Provision of substance abuse prevention and management programs. Mobilization Increase demand on • Develop and implement Workers’ SPIU - RAMP 2,000,000 Availability of Visual Public Workers’ Weekly SSO – - of Personnel, community health and Site Management Plan (see amenities in inspection perception camp RAMP Equipment sanitation Appendix 15) workers’ camp and Materials infrastructure due to • Provision of services in the workers’ Contractor 1,000,000 LGA to Site Final Report 24 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Project Associated & Mitigation Measures Responsibility Cost of Parameters to be Method of Performance Sampling Frequency Responsibility Cost of Activity Potential Impacts For Mitigation Mitigation Measured Measurement Indicator Location of for Monitoring Monitoring (Naira) Monitoring (Naira) influx of workers and camp to reduce the need for camp followers. workers to use local community facilities (internet, sports); • Workers’ camp to include wastewater disposal and septic systems; • Identification of authorized water supply source and prohibition of use from other community sources; • Separate service providers for community and workers’ camp/construction site; • Provision of entertainment and events for workers within camp to reduce incentives for mixing with local community. Site Clearing Respiratory and eye • Use water to wet ground for dust Contractor As above Air quality In-situ FMEnv Adjoining Monthly ESO – -- related problems for suppression. parameters (CO, measurement. permissible communiti RAMP workers due to • Conduct regular visual inspection of NO2, SO2, CO2, limit es exposure to fugitive dust pollution and ensure SPM ) SME dusts and gaseous appropriate intervention if dust Maintenance Visual emissions. levels are high. records observation of • Train drivers/ workers on proper Driver’s training records & operation of vehicles & equipment records interviews to include fuel efficiency and anti- idling techniques. • Provide and enforce the usage of appropriate PPE. Site Clearing Noise and vibration • Select and use vehicles/ equipment Contractor -- Noise level In situ Noise level at Constructi Monthly SSO & ESO -- disturbances from with lower sound power levels. measurement sensitive on site and – RAMP operation of heavy- • Install suitable mufflers on engine receptors not nearby duty vehicles. exhausts and compressors. to exceed communiti SME • Respond promptly to noise FMEnv es complaints recommended level (90 dBA) • Provide & enforce the usage of for an 8 hour hearing protection devices (ear period plugs/ muffs) for workers as part of OHSP. Final Report 25 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Project Associated & Mitigation Measures Responsibility Cost of Parameters to be Method of Performance Sampling Frequency Responsibility Cost of Activity Potential Impacts For Mitigation Mitigation Measured Measurement Indicator Location of for Monitoring Monitoring (Naira) Monitoring (Naira) Site Clearing Removal of buildings, • Road design should include Contractor/ Part of Road design Visual Zero Along Weekly ESO, SSO – and displacement of reduction of width to avoid Supervision Road observation Grievances or RoW RAMP assets along the RoW resettlement issues Consultant/ Design Complaints • Where removal of assets is SPIU cost Records inevitable, communicate to the SPIU safeguard officers and ensure LGA adequate compensation for physical and/or economic displacement prior to civil works • Develop and implement GRM OHS IMPACTS Installation of Risks of occupational • Develop a project specific Contractor 300,000 OHSP Visual Compliance Constructi Monthly ESO & SSO 500,000 Site Structures accident and injuries to Occupational Health and Safety Plan developed observation with Factory on Site – RAMP and Facilities workers (OHSP) (See Appendix 6) Act, 1990 commensurate to construction No of trained Adamawa Mobilization activities. OHSP to include but not first Aiders SME of Personnel, limited to: Equipment - Prohibition of drug and alcohol use Usage of and Materials by workers while on the job. appropriate PPE to Site - Provision of adequate first aid, first aiders, PPE, signages (English and Usage of Site Clearing Local languages), engineering signages and barriers e.g. fencing demarcations - Restrict unauthorized access to all areas of high-risk activities • Implementation of specific personnel training on worksite OHS management • Ensure that staging areas for contractor equipment are adequately delineated and cordoned off with reflective tapes and barriers • Any uncovered work pits should have appropriate signage and protection around them • Workers should get a daily Final Report 26 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Project Associated & Mitigation Measures Responsibility Cost of Parameters to be Method of Performance Sampling Frequency Responsibility Cost of Activity Potential Impacts For Mitigation Mitigation Measured Measurement Indicator Location of for Monitoring Monitoring (Naira) Monitoring (Naira) induction/toolbox before going on the site and a refresher of what happened on site a day before • Adequate safety signage on construction sites should be installed to alert community/drivers/pedestrians • lighting and/or reflective tapes and signages integrated in all worksites for safety at night • appropriate security measures in place to prevent harassment or kidnapping SUB-TOTAL Contractor 3,100,000 4,000,000 SPIU 2,500,000 B CONSTRUCTION PHASE ENVIRONMENTAL IMPACTS Construction Deterioration of local • Use water to wet ground for dust Contractor 500,000 Air quality In-situ FMEnv Along Monthly ESO – 2,500,000 Earthworks air quality due to the suppression. parameters (CO, measurement. permissible road RAMP (monitoring and Grading release of dust & • Conduct regular visual inspection of NO2, SO2, CO2, limit corridor activities Including for exhaust gases. dust pollution and ensure SPM ) SME during Bridges and appropriate intervention if dust Maintenance Visual construction Culverts levels are high. records observation of phase) • Enforce appropriate speed limit to Driver’s training records & reduce dust on unpaved surfaces. records interviews • Train drivers/ workers on proper operation of vehicles & equipment to include fuel efficiency and anti- idling techniques. • Provide and enforce the usage of appropriate PPE. Construction Predisposition of soil Ensure construction of effective Contractor 500,000 Evidence of Visual Erosion Project Weekly ESO – Earthworks to erosion. drainage system and use erosion erosion observation incidents site RAMP and Grading Surface water protection structures such as sediment protection Including for contamination as a traps, riprap, gabions etc. structures SME Bridges and result of pollutants run Culverts off from project site. Final Report 27 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Project Associated & Mitigation Measures Responsibility Cost of Parameters to be Method of Performance Sampling Frequency Responsibility Cost of Activity Potential Impacts For Mitigation Mitigation Measured Measurement Indicator Location of for Monitoring Monitoring (Naira) Monitoring (Naira) Construction Soil contamination • Prepare and implement an Contractor 100,000 Emergency Visual Compliance Project Weekly ESO – Earthworks from leakage/spillage Emergency Response Plan Response Plan observation with site RAMP and Grading of fuel or oil from (Appendix 16) to respond to developed Mitigation Including for equipment and incident of spillage. SME Bridges and vehicles. • Ensure fuel storage tanks are Soil quality Laboratory Culverts installed in a bunded area and parameters testing checked daily. • Ensure regular maintenance of vehicles to avoid leaks of oil. • Prevent unregulated dumping of fuel waste Construction Generation of spoils • Ensure stockpile and disposal areas Contractor - Evidence of Visual Compliance Project Weekly ESO – Earthworks and other excavated are stable and protected against stockpile observation with site RAMP and Grading materials erosion and not interfere with run protection Mitigation Including for off or subsequent construction SME Bridges and activities. Stockpile to be covered Evidence of Culverts and stored in a sealed and bonded spoil reuse area in order to divert storm water away. • Reuse stockpile as fill materials on the site or another construction site Construction Generation of • Ensure waste is evacuated from Contractor 800,000 Waste vendor Visual Good Constructi Weekly ESO – Earthworks construction waste and site by approved waste licenses observation housekeeping on route RAMP and Grading debris contractors to prevent Waste Including for unregulated dumping. documentation Adequate SME Bridges and • See Appendix 5 for Waste waste disposal Culverts Management Plan (WMP) Construction Land degradation and • Ensure sourcing of earth - Quarry Lease of Visual Compliance Material Monthly ESO – Earthworks increased susceptibility materials from registered quarry sites observation borrow RAMP and Grading to erosion due to quarries with appropriate quarry Contractor 800,000 Evidence of site Including for excavation of earth lease to prevent illegal sand for Spoil spoil Engineer - Bridges and materials in borrow pit mining. Borrow pit management management/ Project RAMP Culverts • Avoid the production of excess rehabilitati Spoil site spoil material and reduce the on Developed site stockpiling for SME need for borrow pit materials. Reclamation reclamation Construction Improperly abandoned • Develop and implement Plan Earthworks borrow pits Borrow pit Reclamation Plan Site and Grading (see Appendix 14) to ensure Number of reclamation Including for that site is rehabilitated and borrow pits after Bridges and construction Final Report 28 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Project Associated & Mitigation Measures Responsibility Cost of Parameters to be Method of Performance Sampling Frequency Responsibility Cost of Activity Potential Impacts For Mitigation Mitigation Measured Measurement Indicator Location of for Monitoring Monitoring (Naira) Monitoring (Naira) Culverts restored to a safe and stable state. Plan should include measures to: - Re-contour/grade site to blend with natural topography - Reuse excess stockpile to back fill pits during grading - Revegetate with appropriate plant species SOCIAL IMPACTS Construction Noise and vibration • Select and use vehicles/ equipment Contractor 500,000 Noise level In situ Noise level at Constructi Monthly SSO & ESO 1,500,00 for Earthworks disturbances from with lower sound power levels. measurement sensitive on site and – RAMP monitoring and Grading operation of heavy- • Install suitable mufflers on engine receptors not nearby activities Including for duty vehicles and exhausts and compressors. to exceed communiti SME during Bridges and equipment. • Respond promptly to noise FMEnv es construction Culverts complaints recommended level (90 dBA) • Provide & enforce the usage of Surfacing and for an 8 hour hearing protection devices (ear Paving period plugs/ muffs) for workers as part of OHSP. Construction Increased risk of • Mandatory and regular training Contractor 250,000 Training of Visual Level of Project Monthly LGA Earthworks GBVs and SEAs for workers on required lawful personnel, observation awareness and site and and Grading conduct in host community and awareness in Records Education affected SSO - Including for legal consequences for failure to project Interview communiti RAMP Bridges and SPIU – RAMP 250,000 communities es comply with laws. Culverts • Develop and implement Codes Contractor 300,000 of Conducts on GBV and SEA for Codes (See Appendixes 9 – 11) of • Training program for project Conducts personnel to include GBV and on GBV SEA issues. & SEA • Ensure cross gender participation in project implementation. • Project workers should enjoy the privilege of retreating to visit their families before returning to site. Final Report 29 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Project Associated & Mitigation Measures Responsibility Cost of Parameters to be Method of Performance Sampling Frequency Responsibility Cost of Activity Potential Impacts For Mitigation Mitigation Measured Measurement Indicator Location of for Monitoring Monitoring (Naira) Monitoring (Naira) • Provision of gender-based awareness campaign within the communities. • Partnering with NGOs/CBOs within the project community who are actively involved in gender-based issues. • Commitment/policy to cooperate with law enforcement agencies investigating perpetrators of gender-based violence Construction Risk of communicable • Vaccinating workers against SPIU – RAMP 500,000 Evidence of Interview No of Constructi Monthly SSO – Earthworks diseases such as common and locally prevalent awareness incidents/ on route RAMP and Grading sexually transmitted diseases; among cases and Including for diseases (STDs) • Institute HIV prevention construction adjoining SME Bridges and including HIV/AIDS programs (peer education etc.) workers and communiti Culverts from influx of • Liaise with appropriate health members of es LGA temporary focused NGOs to undertaking affected construction workers. health awareness and education communities initiatives on STDs amongst workers and in nearby As above GRM communities. for GRM • Provide opportunities for workers to regularly return to their families. • Implement community based GRM Surfacing and Risk to community • Provide adequate first aid, first Contractor 500,000 Appropriate Visual Zero injuries Project Monthly SSO & ESO Paving health and safety aiders, PPE, signages (English signages in local observation to community site – RAMP and local languages), engineering languages members barriers e.g fencing SME • Restrict unauthorized access to Restrictions all areas of high-risk activities LGA Surfacing and Loss of employment • Ensure compliance with all legal and SPIU – RAMP -- Compliance with Records and Nigerian Site Office Once SSO – Paving for temporary workers contractual agreement with workers. workers contract Interviews Labour Law RAMP after construction • Ensure all workers receive notice of of employment dismissal and severance payments Contractor LGA mandated by law and collective -- Timely payment No of agreements in a timely manner. of workers dues grievances Final Report 30 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Project Associated & Mitigation Measures Responsibility Cost of Parameters to be Method of Performance Sampling Frequency Responsibility Cost of Activity Potential Impacts For Mitigation Mitigation Measured Measurement Indicator Location of for Monitoring Monitoring (Naira) Monitoring (Naira) • Provide a grievance mechanism for workers to raise workplace concerns. OHS IMPACTS Construction Risks of occupational • Develop a project specific Contractor Same as OHSP Visual Compliance Constructi Monthly ESO & SSO Earthworks accidents and injuries Occupational Health and Safety Plan pre- developed observation with Factory on Site – RAMP and Grading to workers. (OHSP) (See Appendix 6) constructi Act, 1990 Including for commensurate to construction on No of trained Adamawa Bridges and activities. OHSP to include but not first Aiders SME Culverts limited to: - Prohibition of drug and alcohol use Usage of by workers while on the job. appropriate PPE - Provision of adequate first aid, first aiders, PPE, signages (English and Usage of Local languages), engineering signages and barriers e.g. fencing demarcations - Restrict unauthorized access to all areas of high-risk activities • Implementation of specific personnel training on worksite OHS management • Ensure that staging areas for contractor equipment are adequately delineated and cordoned off with reflective tapes and barriers • Any uncovered work pits should have appropriate signage and protection around them • Workers should get a daily induction/toolbox before going on the site and a refresher of what happened on site a day before • Adequate safety signage on construction sites should be installed to alert community/drivers/pedestrians Final Report 31 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Project Associated & Mitigation Measures Responsibility Cost of Parameters to be Method of Performance Sampling Frequency Responsibility Cost of Activity Potential Impacts For Mitigation Mitigation Measured Measurement Indicator Location of for Monitoring Monitoring (Naira) Monitoring (Naira) • lighting and/or reflective tapes and signages integrated in all worksites for safety at night • appropriate security measures in place to prevent harassment or kidnapping SUB-TOTAL 5,000,000 4,000,000 C OPERATION AND MAINTENANCE PHASE ENVIRONMENTAL IMPACTS Road Deterioration of local Ensure installation of speed breakers Contractor 500,000 Speed breakers, Visual Zero Along Quarterly SPIU 500,000 Operation air quality due to the and speed limit warnings at Traffic signs, observation complaints proposed LGA release of dust & appropriate places especially at built Markings etc. road exhaust gases. up areas to reduce vehicular speed Community- Generation of Ensure usage of approved waste Contractor/ 250,000 Waste vendor Visual Good Project Daily ESO Based maintenance waste vendor for waste evacuation, Maintenance licenses observation housekeeping site during Maintenance and debris processing & disposal. Committee maintenan SME Waste Adequate ce works documentation waste management practices on- site SOCIAL IMPACTS Road Respiratory and eye Ensure installation of speed breakers Contractor As above Speed breakers, Visual Zero Adjoining Quarterly SPIU Operation related problems in and speed limit warnings at Traffic signs, observation complaint communiti LGA adjoining communities appropriate places especially at built Markings etc. es due to exposure to up areas to reduce vehicular speed fugitive dusts and gaseous emissions from road surfaces Road Noise generation from Ensure installation of speed breakers Contractor As above Speed breakers, Visual Zero Adjoining Quarterly SPIU Operation vehicular movement and speed limit warnings at Traffic signs, observation complaint communiti LGA appropriate places especially at built Markings etc. es up areas to reduce vehicular noise Road Increased traffic & risk Ensure installation of appropriate Contractor As above Speed breakers, Visual No of Along Periodic SPIU Operation of road traffic speed breakers, traffic signs and Traffic signs, observation accidents proposed FRSC accidents and injuries. markings to warn drivers. Markings etc. road Police Final Report 32 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Project Associated & Mitigation Measures Responsibility Cost of Parameters to be Method of Performance Sampling Frequency Responsibility Cost of Activity Potential Impacts For Mitigation Mitigation Measured Measurement Indicator Location of for Monitoring Monitoring (Naira) Monitoring (Naira) Community- Increased risk of • Ensure cross gender Contractor/ 250,000 Training of Visual Level of Project Daily LGA Based GBVs and SEAs participation in project Maintenance personnel, observation awareness and site and during SSO – Maintenance including gender implementation. Committee awareness in Records Education affected maintenan RAMP discrimination and • Training program for project project Interview communiti ce works Police grievances personnel to include GBV and 250,000 communities es SEA issues. SPIU - RAMP • Project workers should enjoy the privilege of retreating to visit their families before returning to site. • Provision of gender-based awareness campaign within the communities. • Partnering with NGOs/CBOs within the project community who are actively involved in gender-based issues. • Implement community based GRM Community- Risks of occupational • Develop a project specific Contractor/ -- OHSP Visual Compliance Constructi Monthly ESO & SSO Based accidents and injuries Occupational Health and Safety Plan Maintenance developed observation with Factory on Site – RAMP Maintenance to workers. (OHSP) (See Appendix 6) Committee Act, 1990 commensurate to construction No of trained Adamawa activities. OHSP to include: first Aiders SME - Prohibition of drug and alcohol use by workers while on the job. Usage of - Provision of adequate first aid, first appropriate PPE aiders, PPE, signages (English and Local languages), engineering Usage of signages barriers e.g. fencing and demarcations - Restrict unauthorized access to all areas of high-risk activities • Implementation of specific personnel training on worksite OHS management SUB-TOTAL 1,250,000 500,000 GRAND TOTAL COST 11,850,000 8,500,000 Final Report 33 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 5.4 Additional Mitigation Measures for Social Impacts 5.4.1 Labour Influx To ensure adequate protection of project communities against the vices highlighted above, the SPIU should ensure the implementation of the following additional mitigation measures: (a) assessing living conditions of workers’ camps and ensuring appropriate living conditions; (b) establishing proper agreement with host community on equipment staging area (c) establishing and enforcing a mandatory Code of Conduct for the company, managers and workers, and an Action Plan for implementation; (d) ensuring appropriate location for these camps; (e) taking countermeasures - indicated in the ESMP - to reduce the impact of the labor influx on public services; and, (f) devising and implementing a strategy for maximizing employment opportunities for local population, including women. The Supervision Consultant shall be responsible for monitoring the contractor performance and adherence to the labor influx guideline and that of its Sexual Exploitation and Abuse (SEA) obligations, with a protocol in place for immediate, timely, mandatory and confidential reporting in case of incidents to project community. 5.4.2 Gender Based Violence GBV risks in the project areas might include Intimate Partner Violence (IPV), public harassment including verbal insults, physical abuse, rape, harmful widowhood practices and women and child trafficking. Development and implementation of specific GBV risk prevention and mitigation strategies, tailored to local contexts, will be critical. Therefore, SPIU will include in the bidding documents (‘pre-qualification’ and ‘employers’ requirements’) key principles and specific requirements to address GBV so as to reduce and mitigate the risks of GBV especially during project implementation. Such measures will include: - GBV/SEA assessment of project; - Mandatory contractors’ code of conduct on sexual harassment; - Monthly site visit by the safeguard unit/GBV officer to monitor GBV/SEA during construction/implementation phase; - Community and workers’ sensitization on GBV/SEA; - Provision of referral units for survivors of GBV/SEA; - Provisions in contracts for dedicated payments to contractors for GBV/SEA prevention activities against evidence of completion; - Contractor and SPIU requirement to ensure a minimum target of female employment with incremental rewards of the obtainment of this target. The following actions are recommended for immediate implementation by Adamawa RAMP SPIU: - Strengthen/train the safeguards unit to handle issues on GBV/SEA and to manage social risks associated with GBV/SEA in the project. - Address risks of GBV/SEA by providing guidance, awareness, and dissemination of relevant GBV/SEA materials to local communities where project will be implemented - Develop a clear RAMP specific internal “Reporting and Response Protocol" to guide relevant stakeholders in case of GBV/SEA incidents, Final Report 34 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 - Identify development partners and cultivate pragmatic partnership on GBV/SEA prevention measures and referral services, - Develop Codes of Conduct for civil works contractors with prohibitions against GBV/SEA, - Strengthen consultations and operationalizing GBV/SEA specific GRM, - Provide financial support implementation of the GBV/SEA actions described herein, including training and awareness building for various stakeholders, - Provide toe free lines to key community members and maintenance groups for reporting project related social complaints; - Establish inter-ministerial committee to advance GBV/SEA actions described above. 5.5 Institutional Roles and Responsibilities for ESMP Implementation The successful implementation of the monitoring program will depend on the commitment and capacity of the SPIU, E&S safeguards unit, consultants and other third parties/institutions to implement the program effectively. The SPIU will have principal responsibility for all measures outlined in this Plan but will delegate certain responsibilities to its contractors and supervising consultant. Such delegation of responsibility shall be documented as part of contractual agreements to guarantee compliance and commitment on the part of the supervising consultant to supervise and on the part of the contractors to implement the ESMP. As most of the mitigation measures are the obligations of the Contractor during project implementation, the contractor shall prepare the Contractor’s ESMP (C-ESMP) taking into account the measures in this ESMP and the detailed general environmental management conditions during civil works included as Appendix 4. The estimated costs of mitigation measures associated with the civil work activities as stated in Table 5.3 above will be included in the project’s Bill of Quantities (BoQ). The contractor is responsible to implement the proposed mitigation measures as per the instruction of the SPIU. The specific roles and responsibilities of those that will be involved in the implementation and monitoring of this ESMP are highlighted in Table 5.4 below. Table 5.4: Roles and Responsibility of Institutions S/ Category Roles & Responsibilities N 1. Federal  Lead role - provision of advice on screening, scoping, review of draft ESMP report (in liaison Ministry of with State Ministry of Environment and Water Resources), receiving comments from Environment stakeholders, public hearing of the project proposals and social liability investigations, monitoring and evaluation process and criteria. 2. Adamawa State  Environmental monitoring and compliance overseer at the State level Ministry of  Review of draft ESMP report (in liaison with Federal Ministry of Environment) Environment • Site assessment and monitoring of ESMP implementation. 3. SPIU • Liaise closely with Adamawa SME in preparing a coordinated response on E&S aspects of project development. • Safeguards due diligence. 4. E&S  Development of ESMP Consultant  Training of relevant SPIU/RAMP-2 staff, regulators, MDAs and contractor on ESMP implementation and monitoring. 5. Contractor  Compliance to BOQ specification in procurement of material and construction  Implement ESMP during project implementation  Ensure all contractors and workers sign the Code of Conduct (CoC) and are routinely trained on the contents of the CoC  Prepare C-ESMP for approval of ESSU-SPIU  Implement C-ESMP during project implementation Final Report 35 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2  Ensure that all construction personnel and subcontractors are trained on the content of the CESMP and are made aware of the required measures for environmental and social compliance and performance  Prepare and implement Campsite, Staging Area management Plan for the pre-construction phase, construction and decommissioning phase  Prepare OHS manual and abide by labor laws as set out in the agreement  Provide adequate basic amenities and PPEs to workers, and ensure that the PPEs are worn by workers during work.  Prepare and maintain records and all required reporting data as stipulated by the ESMP, for submission to the Supervising Consultant 6. Safeguard Unit, Environmental Safeguards RAMP-2 • Collate environmental baseline data on relevant environmental characteristics of the selected (Environmental project sites; & Social) • Analyze potential community/individual sub-projects and their environmental impacts; • Ensure that project activities are implemented in accordance to best practices and guidelines set out in the ESMP; • Identify and liaise with all stakeholders involved in environment related issues in the project; and be responsible for the overall monitoring of mitigation measures and the impacts of the project during implementation. Social Safeguards • Develop, coordinate and ensures the implementation of the social aspects of the ESMP • Identify and liaise with all stakeholders involved in social related issues in the project; • Conduct impact evaluation and beneficiary’s assessment; and  Establish partnerships & liaise with organizations, CBOs and CSOs. 7. Supervising  Preparation of the engineering designs for the project. Engineer  Provides an independent oversight ensuring contractor adhere strictly to the engineering specifications  Prepare and implement Environmental Monitoring Plan during construction  Supervise contractor performance of implementation of the Construction Campsite/Staging area Camp Management Plan/C-ESMP  Report any incidents or non-compliance with the C-ESMP to the ESSU-PIU  Ensure adequate training and education of all staff involved in environmental and social safeguard supervision  Prepare monthly safeguards report including recommendations to the RAMP regarding ESMP performance as part of an overall commitment to continuous improvement 8. State  Other MDAs come in as and when relevant areas or resources under their jurisdiction are likely Government to be affected by projects. MDAs  Participate in the EA processes and project decision-making that helps prevent or minimize impacts and to mitigate them. MDAs may also be required to issue a consent/approval for an aspect of a project; allow an area to be included; or allow impact to a certain extent or impose restrictions/conditions, monitoring responsibility or supervisory oversight. 9. LGAs  Provision of oversight function across project within its jurisdiction for ESMP compliance.  Monitoring of activities related to public health, sanitation, waste management amongst others. 10. Affected  Promote environmental awareness. Community  Review environmental and social performance report made available by SPIU.  Provide comments, advice and/or complaints on issues of nonconformity.  Attend public meetings organized by the SPIU to disseminate information and receive feedback. 11. CDA  Ensure community participation by mobilizing, sensitizing community members 12. NGOs/CSOs  Assisting in their respective ways to ensure effective response actions, conducting scientific researches alongside government groups to evolve and devise sustainable environmental strategies and techniques. 13. World Bank /  Overall supervision and provision of technical support and guidance. AFD  Recommend additional measures for strengthening management framework and implementation performance; 14. General Public • Identify issues that could derail the project and support project impacts and mitigation measures, Awareness campaigns. Final Report 36 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 5.6 Training, Awareness and Competence Training is essential for ensuring that the ESMP provisions are implemented efficiently and effectively. The SPIU shall therefore ensure that all persons (listed in Table 5.3 above) are equipped with appropriate training and/or experience to carry out their roles. Similarly, the contractors shall be required to undertake general HSE awareness for their project workforce and specific training for those whose work may significantly have impact on the environment. It was observed that the Adamawa SME, relevant LGA departments are not very conversant with World Bank safeguard policies and some components of the ESMP implementation with regards to gender-based issues, labour influx and grievance redress mechanisms. Based on the assessment of the institutional capacities of the different agencies that will be involved in the implementation of the ESMP the proposed training program, course content and estimated costs are shown in Table 5.5. Table 5.5: Proposed Training Program for the Implementation of ESMP Estimated Capacity Proposed Topics Objectives Target Audience Duration Budget Building Activity (Naira) Module 1: World • Introduction to E&S policies To enhance Safeguard unit of the 1 day 800,000 Bank Safeguard and laws in Nigeria awareness of World SPIU, M&E Officers, Policies & • World Bank safeguard Policies Bank safeguard relevant staff of FMEnv Standards and • Safeguard policies/Standards policies & standards (EA Dept), Relevant staff Nigeria Extant triggered by RAMP-2 and applicable of Adamawa State Laws on activities national regulatory Ministry of Environmental requirements for Environment, other • The roles and responsibilities Protection RAMP activities relevant MDAs, LGA of World Bank and other departments, Contractors regulators during RAMP-2 implementation Module 2: • Overview of ESMP To enhance Safeguard unit of the 1 day 800,000 Training on • Potential Impacts of Project competence in SPIU, M&E Officers, Environmental and • Pollution & Control environmental relevant staff of FMEnv Social Measures sustainability and (EA Dept), Relevant staff Management Plan regulatory practice of Adamawa State • ESMP Implementation Ministry of • Environmental Management Environment, other • Labour influx, GBV, Code of relevant MDAs, LGA Conduct, vulnerable people departments, etc. Contractors, • Environmental Performance Maintenance Monitoring Environmental Cooperative, NGOs, Reporting CBOs. Module 3: • Introduction to Construction To ensure Safeguard unit of the 1 day 800,000 Training on HSE completion of SPIU, M&E Officers and Construction HSE • Overview of Health and project with zero Project Engineers from Safety Hazards in fatalities, zero Lost SPIU, relevant staff of Construction Time Injuries (LTI) FMEnv (EA Dept), • Incidents: Causation, or occupational Relevant staff of Investigation & Reporting illness by promoting Adamawa State Ministry safe & healthy of Environment, other • Excavation Safety working conditions relevant MDAs, LGA • First Aid, Defensive Driving as well as the health departments, etc. of workers and those Contractors, • Project/Site Specific OHS that will be involved Maintenance • Construction Site Inspection in monitoring. Cooperative, NGOs, • Personal Protective CBOs. Equipment TOTAL 3 days 2,400,000 Final Report 37 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 5.7 Monitoring and Reporting • Monitoring Activities The monitoring plan (Internal and External Monitoring) for the ESMP is presented in Table 5.6. Monitoring results shall be documented with preventive/corrective actions to be implemented. Table 5.6: Internal and External Monitoring Monitoring Action Responsibility When Deliverables Internal Regular site visit to ensure that the E&S Safeguard During Monitoring Reports and Monitoring mitigation measures and actions Officers from Preconstruction, documentation specified in the monitoring plan and as SPIU. Construction and bound by the contract is satisfactorily Operation Phases implemented. FPMU Safeguards Unit Site visit for monitoring and inspection Supervision During Observations and to ensure contractor adhere strictly to Consultants Construction Monitoring Reports to be the engineering designs and Phase compiled and presented to specifications for the project the SPIU. External Regular site visit to ensure project is FMEnv, During Inspect monitoring reports Monitoring implemented in an environmentally & Adamawa State Preconstruction, from Safeguard units and socially sustainable manner using the Ministry of Construction and provide feedback on monitoring indicators specified in the Environment, Operation Phases observations. Enforce monitoring plan and other national and Representatives corrective actions where international environmental & social of affected necessary. requirements communities, and other relevant MDAs. • Reporting Procedures The SPIU shall implement a system of continuous reporting between all parties involved in the ESMP implementation to ensure receipt of timely feedback and to take rapid corrective actions if there are issues of non-conformance. • Record Keeping and Control The contractor is required to keep records providing evidence of ongoing mitigation activities. Such records may include site monitoring plan, HSE Policy, Site Specific HSE Plan, Waste Management Plan, Traffic Control Plan, Emergency response and preparedness procedures, site instructions, training records, complaints records, incident report, Inspection, maintenance and equipment calibration records. These documents should be made available to the Safeguard Unit upon request. The Safeguard Unit is also required to keep records to provide evidence of monitoring activities and effectiveness of the monitoring plan. The site monitoring Plan identified problems/corrective actions and monitoring Reports highlighted in sub-section 5.3.3 are to be kept by the Safeguard unit and be made available to relevant regulators upon request. In addition, all significant communications with FMEnv, NSME and other relevant authorities should be documented and kept. These documents are required to track performance in order to achieve and demonstrate compliance with the monitoring plan and applicable regulatory requirements. Final Report 38 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 5.8 Implementation Schedule The activities related to environmental management and monitoring have to be integrated in the overall construction schedule. The project implementation phase is estimated to be completed in 3.5 months. The implementation schedule is presented in Table 5.7. Table 5.7: Tentative ESMP Implementation Schedule S/ Activity Description Responsible Preconstrution Constructiuon (Weeks) Operation N Party (Weeks) 1 2 3 4 5 1 2 3 4 5 6 7 8 9 10 11 12 1. Clearance and Formal Disclosure SPIU of ESMP 2. Inclusion of Environmental & SPIU Social Requirements in Bid Docs 3. Allocating Budget for ESMP SPIU 4. Appointing Support Staff for SPIU ESMP 5. Review & Approval of Contractor’s SPIU ESMP, Waste & Safety Plan 6. Finalization of Engineering SPIU/Engineering Designs Design Consultant 7. Environmental and Social Training E&S Consultant 8. Mobilization to site Contractor 9. Site Clearing Contractor 10. Construction Phase Contractor 11. Implementation of Mitigation Contractor 12. Supervising ESMP Implementation SPIU 13. Monitoring & Reporting on ESMP SPIU/Relevant Implementation MDAs 14. Environmental and Social Auditing SPIU/SME/E&S Consultant 5.9 Contractual Measures Most of the mitigation measures are the obligation of the Contractor during all phases of the project. Consequently, the potential contractor will have to prepare their proposals taking into account the measures in Table 5.8 as well as the detailed general environmental management conditions during civil works attached as Appendix 4. Table 5.8: Contractual Measures Action Remarks The measures as described in this ESMP shall be The non-inclusion of these measures in the proposal will included in the tender documents with appropriate lead to a disqualification of the proponent; flexibility to adjust these measures to site circumstances, The contract with the successful bidder should contain these and that the potential contractor will have to prepare environmental and social management measures as firm their proposals taking into account these measures. conditions to be complied with. Specifically, the measures should be translated into a suite This approach will ensure that the environmental and social of environmental specification that are written in the controls integrate seamlessly into the tender document and same language style and format as the rest of the contract are presented in a familiar form to the Contractor document Cost of mitigation measures be added to the cost of the The contactor must take into account and put the cost for contractual document the environmental and social requirements specified in the ESMP. 5.10 Cost Estimates for ESMP Implementation To effectively implement the mitigation and monitoring measures recommended in this ESMP, necessary provision will have to be made. The cost of these measures has been estimated and included in the ESMP and presented in Table 5.9. The cost of mitigation by the Contractor will Final Report 39 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 be included in the contract as part of the implementation cost by the Contractor. The total estimated cost for the ESMP implementation and monitoring is N26,162,500 (US$ 71,678). Table 5.9: Estimated Budget for the Implementation of ESMP Cost Estimate in Cost Estimate in Item Responsibility Nigerian Naira (N) US Dollars (US$)* Mitigation Contractor 8,850,000 24,246 RAMP – SPIU 3,000,000 8,219 Monitoring SPIU, MDAs 8,500,000 23,288 Capacity SPIU, Adamawa SME and other relevant 2,400,000 6,575 Building MDAs Sub- Total 22,750,000 62,329 GRM RAMP – SPIU: 5% of Sub-Total 1,137,500 3,116 Operation Contingency 10% of Sub- Total 2,275,000 6,233 Total 26,162,500.00 71,678.00 *1 US$ =N365 5.11 ESMP Disclosures Following the review and clearance of this ESMP by the World Bank, it will be disclosed at the National and local levels by the SPIU. Disclosure will be in line with the Nigerian EIA Law and the World Bank Safeguards Policies. Minimum disclosure requirements and budget is shown in Table 5.10 below. Table 5.10: Disclosure Procedure s/n Action Remarks 1 Disclosure on 2 national newspapers The FPMU/SPIU will disclose the ESMP as required by the Nigeria EIA public notice and review procedures. This entails advert in 2 newspapers; one national and one local (state) newspaper 2 Disclosure at the Adamawa State Ministry of The SPIU will disclose the ESMP as required by the Nigeria Environment EIA public notice and review procedures 3 Disclosure at the RAMP-2 office The SPIU will display the ESMP as required by the Nigeria EIA public notice and review procedures 4 Disclosure at respective LGA office & the host The purpose will be to inform stakeholders about the project communities activities; environmental and social impacts anticipated and proposed environmental and social mitigation measures. 5 Disclosure at the World Bank Info Shop The ESMP will be disclosed according to the World Bank Disclosure Policy- OP/BP 17.50 Final Report 40 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 CHAPTER SIX: GRIEVANCE REDRESS MECHANISM 6.1 Introduction The likelihood of dispute is much reduced because the few affected persons due to the road rehabilitation project have been greatly consulted. Nevertheless, in the event that grievances arise this redress mechanism has been prepared. Already, the affected persons have been helped to appreciate that there are provisions for addressing any complaints or grievances. The grievance procedure will further be made available to the affected person through project implementation. The major grievances that might require mitigation include: • Dispute between contractors and the stakeholders; • Dispute between contractors and the PAPs; • Losses not identified correctly; • Inadequate assistance; • Dispute about ownership; • Delay in disbursement of assistance and improper distribution of assistance; • PAPs not listed; The members of the GRC includes community leaders who may serve as chairmen, PAPs representatives, local community organization (CBO) working in the project affected community/ local government, elected representative of the community at the local government, affected local government lands/forestry officer and the SPIU. The PCC/GRC operates a conflict resolution mechanism that makes the judicial system less desirable and the last resort to redress grievances if informal conciliation does not resolve the matter. 6.2 Grievances and Appeals Procedure This grievance procedure is prepared in line with the provision of the RPF for RAMP-2. The need to provide a forum locally to receive, hear and resolve disputes is in the best interest of all parties to forestall the lengthy process of litigation, which could affect the progress of project. Therefore, the setting of Grievance Redress Committee early during project implementation is desirable. 6.2.1 Grievance Redress Process There is no ideal model or one-size-fits-all approach to grievance resolution. The best solutions to conflicts are generally achieved through localized mechanisms that take account of the specific issues, cultural context, local customs, and project conditions and scale. In its simplest form, grievance mechanisms can be broken down into the following primary components: • Receiving and registering a complaint. • Screening and assessing the complaint. • Formulating a response. • Selecting a resolution approach. • Implementing the approach. • Announcing the result. • Tracking and evaluating the results. • Learning from the experience and communicate back to all parties involved. • Preparing a timely report to management on the nature and resolution of grievances. 6.2.2 Structure of Grievance Redress for the Road Rehabilitation Works This grievance procedure is prepared in line with the provision of the RPF of the RAMP-2. The need to provide a forum locally to receive, hear and resolve disputes is in the best interest of all Final Report 41 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 parties to forestall the lengthy process of litigation, which could affect the progress of project. Therefore, the setting of Grievance Redress Committee (GRC) early during project implementation is desirable. The AD-RAMP 2 Grievance Redress Mechanism (GRM) shall receive and act upon complaints from stakeholders or PAPs in relation to any occurrences for which the Project is directly responsible (or believed to be responsible), and which are perceived by the aggrieved party to have involved corrupt, illegal, unjust, or unfair activities, omissions, or behavior. For the purposes of the AD-RAMP 2, a complaint is a notification (in written, verbal or electronic form) regarding project activities and/or conduct of staff, consultants, partners and/or sub- contractors, directly or indirectly supporting the project or associated with its implementation, which the complainant believes is wrong, either under the law or on the grounds of unacceptable behavior. The complainant(s) need not be personally aggrieved or impacted and may be acting merely in accordance with a sense of civic duty in bringing an occurrence to the attention of project authorities. In defining the levels of grievance redress, priority was given to aligning with the existing mechanism and strengthening same as required, which was designed based on consultation and stakeholder inclusion during the preparation of the ARAP. Defining the GRM process took into account the specific issues, cultural context, local customs, industry standards and project conditions. The functioning of the GRM system, how to register complaints (written, by phone, or in person), where to go and hours of service, all should be clearly explained in local language (Hausa) during initial public consultations on the project. 6.2.3 Expectation When Grievances Arise When local people present a grievance, they expect to be heard and taken seriously. Therefore, the SPIU and others such as the engineers involved in one aspect of the project or other must convince people that they can voice grievances and work to resolve them without retaliation. It should be understood that all or any of the followings is or are expected from the project management/channel of grievance resolution by the local people: • acknowledgement of their problem; • an honest response to questions/issues brought forward; • an apology, adequate compensation; and • Modification of the conduct that caused the grievance and some other fair remedies. 6.2.4 Management of Reported Grievances The procedure for managing grievances should be as follows: • The affected person files his/her grievance relating to any issue associated with the resettlement process or compensation, in writing or telephonically, to the project Resettlement and Compensation committee (phone numbers will be provided by the SPIU). When received in writing, the grievance note should be signed and dated by the aggrieved person. When received telephonically, the receiver should document all details. • A selected member of the Grievance Redress Committee will act as the Project Liaison Officer who will be the direct liaison with PAPs in collaboration with an independent agency/person ensure to objectivity in the grievance process. • Where the affected person is unable to write, the local Project Liaison Officer will write the note on the aggrieved person’s behalf. • Any informal grievances will also be documented Final Report 42 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 6.2.5 Monitoring Complaints The Project Liaison Officer will be responsible for: • Providing the Grievance Redress Committee with a weekly report detailing the number and status of complaints; • Any outstanding issues to be addressed; • Monthly reports, including analysis of the type of complaints, levels of complaints, actions to reduce complaints and initiator of such action. 6.2.6 Grievance Redress Institutions A three-tier grievance redress mechanism has been designed in the event of dissatisfaction of any Project Affected Person (PAP) with the compensation process and other aspects of project implementation. These are described below. A. First Level GRM: GRC at the Site/Community Level: Complaints regarding project implementation and activities arising from the project area shall be channeled to the Village head, who shall convene the GRC committee at that level to review and address the complaint. The underlying merit is that the community has proven a notable channel for conflict resolution in the project area. The Village head shall head this committee while membership of the committee will consist of: • The Village head -Chairman • A representative of Council of Elders • A representative of the Community Development Association • A representative of Youth Organization • Representative of the Women Group • Social Safeguards Officer of the SPIU-Secretary This committee will be expected to report to the SPIU. In addition, complaint box will be placed in the Community leader’s palace, where complaints from PAPs can be dropped. The complaints are received (in written, verbal or electronic form) at various points at Community Level. These may come through; a) Complaint box b) Mobile application (WhatsApp, Telegram) Complaint line c) Toll-free/hot lines The various points of receiving complaints at the community level would be as follows: a) Respective LGAs; b) Community Town hall c) Designated spots along the road d) Traditional Ruler’s Palace e) Social safeguards/GBV Officers at SPIU After registering the complaint in the Grievance Redressal Registration and Monitoring Sheet, the social safeguards officer of SPIU would study the complaint made in detail and forward the complaint to the SPC with specific dates for replying and redressing the same. The SPIU shall issue an acknowledgement letter within five working days, including an outline of the complaint review and appeal process. A written response shall be issued within two weeks. The SPIU can also coordinate a meeting with the aggrieved party if required. To address such issues in an expedient manner, the SPIU shall nominate a sub-committee to handle complaints. The sub- committee may adopt any of the traditional methods (community meetings, elders-in- council, Final Report 43 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 dialogue, council of chiefs, appeals and summons, elder’s assembly, religious leaders, youth council, women groups) that is accessible and affordable in the settlement of complaints if required. The deliberations of the meetings and decisions taken are recorded. The resolution at the first tier will be normally be done within 14 working days and notified to the concerned through a disclosure form. Should the Grievance not be solved within this period, this would be referred to the next level of Grievance Redressal. However, if the social safeguard officer feels that adequate solutions are worked out the problem and it would require a few more days for actions to be taken, he can decide on retaining the issue at the first level by informing the complainant accordingly. However, if the complainant requests for an immediate transfer of the issue to the next level, it would be accepted, and the issue would be taken to the next channel. But in any case, if the issue is not addressed within 21 days, it needs to be taken to the next level. B. Second Level of GRM: GRC at the SPIU Level: The SPIU shall receive, hear and address complaints arising from the project implementation. The Project Coordinator (PC) shall head this committee while membership of the committee shall be as follows: • Project Coordinator- Chairman • Internal Auditor • Monitoring and Evaluation officer • Social Safeguard Officer- Secretary • Environmental officer • Communications Officer • One representative of the non-state sector from within the State Project Monitoring Committees If the complaint is not satisfied by the first level GRC response nor has a complaint regarding their decision-making process, they can directly write to the SPIU. All complaints submitted to the SPIU shall be logged with a unique ID code. Complainants shall receive an acknowledgement letter within 5 working days, including an outline of the complaint review and appeal process. The complaint shall be filed according to a tracking system, so that complaints are classified, and responded to consistently. Furthermore, the complaint shall be discussed within the SPIU and responded to in writing within 2 weeks. The SPIU shall also convene a meeting of the aggrieved parties if required. The SPIU shall undertake a six-monthly internal review of the complaint handling mechanism, and make necessary corrections, if need be. The SPIU-GRC will hold the necessary meetings with the complainant and the concerned officers and attempt to find a solution acceptable at all levels. GRC would record the minutes of the meeting. The decisions of the PIU-GRC are communicated to the complainant formally and if he accepts the resolutions, the complainant’s acceptance is obtained on a disclosure form. If the complainant does not accept the solution offered by the SPIU-GRC, then the complaint is passed on to the next level / or the complainant can reach the next level. The Chairman of the SPIU-GRC would require to forward the issue to the next level through the Secretary of the SPIU- GRC to facilitate in exploring a solution to this at this level before transferring it to the Third level. In any case the case should be forwarded to the next level if no solution is reached within 14 days of the case reaching the second level and, in a case(s), nearing the required solution, it can be retained to an extent of 21 days. Final Report 44 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 C. Third Level of GRM: GRC at the State Technical Committee Level: Any unresolved matter at the SPIU level will be channeled to the Project Technical Committee. The committee at this level shall be headed by the Permanent Secretary Adamawa State Ministry of Rural Infrastructure and Community Development while the PC shall serve as the secretary of the committee. Finally, if the complainant is not satisfied with the Community or SPIU response or has a complaint about the overall AD-RAMP 2, or there is a time delay of more than a month in solving the issue, the complainant can opt to consider taking it to overall Technical Committee GRC (TC- GRC) facilitated by the State Ministry of Water Resources. This committee shall convene on a case-by case basis, arbitrate the issue based on the guidelines established, and convene the necessary stakeholders if necessary. All the stakeholders, including state and non-state actors shall be able to lodge a complaint with the TC-GRC. The TC-GRC will be constituted as the Third Level of Redressal to look into the problems not solved in the Second Level. Membership of the GRC at this level shall constitute as follows: • The Permanent Secretary-Chairman; • Director Ministry of Environment • Director Bureau of Lands & Survey • The Project Coordinator of AD-NUWSRP-3 • A witnessing NGO The Traditional/Community Leaders and the Commissioner of Local Government of the project Community will be the invitees to the Committee meetings to enable the TC-GRC to understand the deliberations of the Community Level GRC. The Social Safeguard Officer of the SPIU will collect all the details of the Grievance including the deliberations of First and Second level efforts and present it to the TC-GRC. The TC-GRC will deliberate upon the issue and give suitable recommendations. The meetings are recorded. The decisions of the TC-GRC are communicated to the complainant formally and if he accepts the resolutions, the complainant’s acceptance is obtained on a disclosure form. The decisions of the TC-GRC would be final from the Project side and the Complainant may decide to take a legal or any other recourse if he /she is not satisfied with the resolutions due to the deliberations of the Third Level GRC. The Complainant has also the option of approaching the Donor (World Bank), if they find that the established GRM cannot resolve the issue. 6.3 The World Bank Grievance Redress Service (GRS) The World Bank Grievance Redress Service (GRS) ensures that complaints are promptly reviewed and addressed by the responsible units in the World Bank. The objective is to make the Bank more accessible for project affected communities and to help ensure faster and better resolution of project-related complaints. The GRS is open to all those who believe they have been affected by a Bank-financed project. The GRS requires the complainant to express their grievances in writing to The World Bank Office by downloading, filling the GRS complaint form from the World Bank website and submitting same after signing. Details the World Bank GRS can be found in http://www.worldbank.org/en/projects-operations/products-and-services/grievance-redress- service. Final Report 45 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Registration of grievance with the Grievance Redress Committee Treatment of grievance Closure of grievance by Committee Is complainant satisfied with Yes No Committee decision Closure of grievance by Resort to grievance Committee Grievance processing by Committee Response of the Committee Yes Is complainant satisfied Closure of complaint with decision PCU or Court Figure 1: Grievance Log showing steps for grievance redress Final Report 46 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 CHAPTER SEVEN: PUBLIC CONSULTATION 7.1 Introduction As part of the ESMP, extensive consultations were held with the SPIU and communities along the affected roads. The consultations served as platforms to elicit information, questions and concerns relevant to the project. It was also a platform to ascertain the nature of impacts of the project from the community perspective and livelihood-based issues that might be supported by the project or other future RAMP-2 activities. Participants at the community meeting comprised of the traditional rulers, community leaders, women and youths. 7.2 Approach for Public consultation The following considerations guided the public consultations: • Site visit to each of the proposed road route for spot improvement; • Identification of the administrative leadership in the project areas, and visits to the community leadership; • Key informant interview with community leaders and others, and • Focus group discussions with clusters of community elders, men, women and youths. 7.3 How Stakeholders were Categorized and Identified This ESMP categorized stakeholders into primary and secondary categories. Primary stakeholders are those that are directly affected by the adverse impacts of the proposed works and those who are to benefit from use of the roads to be constructed, example are community members, farmers and transporters. On the other hand, secondary stakeholders are those with some form of interest and influence on the project such as local NGOs and local and state governments, State Ministry of Environment. However, No Local NGO or partners with the project were identified during the field visit. FGDs were held with common groups such as elders/men, youths and women (Summaries in Table 7.2) during the field visits. 7.4 Summary of Consultations The following Sections present summary of the proceedings and outcome of the consultations held with the SPIU and project affected communities including Kenye, Mbulirga, Diwarchira, Bolki, Dirma, Shima, Jalingo Mbamba, Sandom, Diyam Dadi, Buwangal, Katambare, Dukuk, Parda and Sambang communities. Tables 7.1 - 7.2 present summary of the proceedings and outcome of the consultations with the SPIU and affected communities. The socioeconomic assessment instrument for Focus Group Discussions (FGD) and Key Informant Interviews (KII) as well as the attendance at various consultations are attached as Appendixes 2 and 3 respectively. Final Report 47 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Table 7.1: Summary of Consultation with SPIU Venue of Meeting Adamawa State RAMP Office, Yola, Adamawa State. Date of Meeting 3 May 2019 Participation 1. ESS 2. SSS 3. Consultant and his team Introduction The Social Safeguard Specialist welcomed the Consultancy team and assured them of adequate cooperation throughout the process of environmental and social assessment of the proposed road construction project. The Social Safeguard Specialist introduced her colleague, the Environmental Safeguard Specialist and gave an overview of the RAMP activities in Adamawa State leading to the selection of the roads for rehabilitation. The Consultant introduced his team and explained the objectives of the ESMP as well as the World Bank and Federal Government policies on environmental and social safeguards as it relates to RAMP. He admonished the SSS and her team to ensure implementation of the ESMP especially during road construction in order to ensure adverse environmental and social impacts on the environment and members of adjoining communities are avoided or reduced to acceptable levels. The consultant stressed the need for active engagement with the communities and presented his plan to the SPIU for their considerations and input. Questions and The Consultant raised the following issues with the SPIU Concerns 1. The Consultant sought to understand the proposed project activities/implementation design; 2. To know if the affected communities are aware of the proposed construction and if there have been any previous consultations 3. Concern was also raised about potential affected farmlands and economic trees. 4. He also asked about the perception and concerns of affected communities How questions and The concerns and questions were addressed by the SPIU in the following manner: concerns were 1. Having constructed the river crossings in about 19 locations, it was discovered that access resolved roads leading to 15 of the new bridges are in very poor conditions. The SPIU has received a no objection from the World Bank to undertake improvement/rehabilitation of bad portions and not the entire road stretch. The rehabilitation plan/design will be made available to the consultant. 2. The Safeguard Unit of the SPIU has been to all affected communities to sensitize them on the proposed road project and to assess farmlands, economic trees and other assets likely to be affected. Extensive discussions have been held and consultation is ongoing. 3. About potential affected farmlands and economic trees, the project will avoid farmlands as much as possible by sticking to the corridor size stipulated in the design. In addition, the road design will include reduction in width in specific areas to avoid buildings and economic trees. 4. The project is highly desired by the people of the benefitting communities. The current condition of the road is bad and not passable during the rainy season causing serious hardship and economic losses as there is difficulty in conveying farm produce to the market. There is also poor access to hospitals and schools in the area. Commitment and a. The Consultant encouraged RAMP to continue to carry affected communities along before recommendations and during project implementation and to effectively implement this ESMP. b. The Consultants informed RAMP that further awareness on ESMP including trainings will be recommended for effective project implementation. c. They were also informed that outcome of this meeting will be helpful in addressing frequently asked questions in the project community and encouraged SPIU to ensure adequate implementation and monitoring of mitigation measures. Final Report 48 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Table 7.2(a): Summary of consultations with affected communities COMMUNITY/ BOLKI, Song LGA DUMNE-DIRMA, Song LGA SHIMA, Gombi LGA DILWACHIRA, Hong LGA, WURO-GUDE, Mubi North LGA LGA Type of Meeting FGD with Youth Group FGD with Youth Group FGD with Elders/Farmers FGD with Elders/Farmers KII with a Community Elder Affected Road Bolki Road Dumne- Dirma Road Shima Road Dilwachira Road Wuro- Gude Road Date & Time 03/05/2019 (11:05-12:00pm) 03/05/2019 (12:30-01:30pm) 03/05/2019 (03:45 - 4:30pm) 04/05/2019 (09:00 -9:15pm) 04/05/2019 (11am-12:30pm) Tribe/Language Bwatiye Yungar Whona Kilba Fali Attendance The meeting was attended by the traditional ruler (Village Head), Community leaders, community men and women and members of SPIU (Safeguard Unit) and the Consultancy Team. (Attendance attached in Appendix 3) Preamble The SSS (SPIU) introduced the Safeguard Unit of RAMP and the Consultancy team and gave a brief overview of RAMP and the proposed road rehabilitation project. She stressed that the visit is part of the ongoing consultations regarding the proposed spot rehabilitation of the road which traverses their community. The Consultant told the community that the State government in partnership with the World Bank after the construction of the bridge (river crossing) along the road is concerned with the hardship being experienced due to the poor condition of the road. The essence of the intervention is to rehabilitate the bad portions of the road in order to make life easier for them. He also informed participants of the ongoing ESMP which is being undertaking to ensure the Contractors take environmental and social issues into considerations during construction in order to protect the environment and interest of the affected communities, especially the poor and vulnerable. The Consultant further highlighted the scope of the ESMP study and the need for a robust public/community consultation. Major livelihood of Farming and trading in agro- Farming and trading in agro- Farming and trading in agro-produce Farming and trading in agro-produce Farming and trading in agro-produce the people produce produce Major farm Major produce includes maize, The major produce includes Rice, Maize, rice, millet, Onion. The Rice, groundnut, millet. The nearest market Maize, rice, yam, millet, sorghum, produce, livestock millet, rice, beans, soya-beans, maize, guinea corn, rice etc. nearest market is Shima. is Dilwachira market, but they also go to tomatoes and pepper. Cattle, sheep, and nearest Groundnut etc. Livestock include Livestock include ram, cattle, other markets as far as Shima (they make goat and poultry. The nearest market is market(s) ram, cattle, sheep. Nearest market sheep. The nearest markets are more profit at Loko Market as there are Wuro- Gude market. is at Loko. Dumne and Dirma markets. more people to buy produce) Mode of Vehicles (limited access during Vehicles (limited access during Vehicles and motorcycle. Cost of Vehicles and motorcycle. It costs about Vehicles (especially pick up van) and transportation and wet season), motorcycle. It costs wet season), motorcycle. It costs transporting 20 bags of groundnuts to N3,000 & N8,000 to transport a full load of motorcycle. Cost of transportation is cost about N350 to Loko by bike. about N700 to transport a bag of market was N7,000 before bridge groundnut to Shima and Loko markets about N6,000 to convey one truck load produce to the market by car. construction but now N3,500. respectively. of onions to the market. Effects of the new Before the construction of the The community members The village head expressed delight The community expressed gratitude over They expressed gratitude to the bridge on bridge, vehicular movement was applauded the government on the and appreciation about the new the construction of the new bridge. The government for providing the new transportation and impossible, vehicles used to stop construction of the bridge and bridge. He stressed the challenges of village head stated that before the bridge bridge. They stressed that government further challenges at Bolki and community members stress that the standard of their difficulty of movement of community was constructed, community member used should further ensure that a proper usually trek home from there lives has improved tremendously. members and produce during the wet to remain in the community throughout drainage pattern after the bridge to during wet season. Also, students Their children can now go to season have been alleviated. raining season whilst others who were away ensure easy passage of water and to also stay at home during the raining school, their women to the could not return home as there was no avoid destruction of their property. season as there was no bridge to hospital and they can transport access to go anywhere until dry season. cross the river to attend school on their produce to the market. As the other side of the river. more vehicles can now access They also expressed satisfaction with the Movement has improved since their communities, transport contractor who constructed the bridge as he the construction of the bridge. costs have reduced. engaged a lot of their teeming youths to Despite the bridge, the access work during construction. road is still in bad condition. They however called on the government to help address bad portions of the road so that they Final Report 49 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 COMMUNITY/ BOLKI, Song LGA DUMNE-DIRMA, Song LGA SHIMA, Gombi LGA DILWACHIRA, Hong LGA, WURO-GUDE, Mubi North LGA LGA Type of Meeting FGD with Youth Group FGD with Youth Group FGD with Elders/Farmers FGD with Elders/Farmers KII with a Community Elder can derive the maximum benefits from the bridge. Community needs, • The access road condition is • Rehabilitation of the access • He appealed to the government • Government to rehabilitate the bad • The community used to have 4 concerns and very bad, so the new bridge road before the bridge. to complete the project by portions of the road. boreholes but now only 1 is questions. is having very little impacts. • They want the contractors rehabilitating the access roads • The community appealed to the functional. They appealed to the Vehicular access is limited, to engage their youths • He also pointed out that there potential contractor to engage their government to support them in and transport costs are still during construction. are areas where culverts are youth during construction. rehabilitating the boreholes as high. • Electricity required along the road. • They want speed breakers install to communal efforts have proven • Additional culverts are • Potable drinking Water • He called on potential prevent accidents once the road is abortive. needed along the access road • Good Schools for their contractors to engage their constructed. • Drainage pattern to link the water to the bridge children youth during construction. • They appealed that the road should be from the bridge to the river to • Speed bumps should be • He made an appeal to the constructed before the rain comes so avoid destruction of properties. provided to prevent over government to provide them the condition of the road will not • They are happy about the speeding to protect children with potable water as all their worsen proposed rehabilitation of the and animals. boreholes are shallow and dry up • Government should do something access road and encouraged the • Government to provide during dry season. about their electricity. government to follow through on them with potable water as • The women in Shima should be • They also appealed for good schools, the promise. the river they depend upon empowered through small scale potable water and hospitals for their dries up during the dry investment and also government children. season creating severe water should provide fertilizer to the shortage farmers within community. • Beside access road, • Other needs expressed include electricity and hospital are electricity, school and hospital. other needs expressed. How concerns were Response by the ESS/SSS: Response by ESS/SSS: Response by ESS/SSS: Response by ESS/SSS: Response by ESS/SSS: addressed • The road construction 1. Community members were 1. The community members were 1. Assurance was given that the road • Community members were works will commence soon assured the road will be reassured about the road project will soon commence and will assured the road will be after the ESMP. rehabilitated promptly. rehabilitation project. be completed as scheduled. rehabilitated promptly. • Additional culverts will be 2. RAMP will ensure contractors 2. They were told culverts are part 2. The concern about speed breakers was • The issues about drainage are duly provided where required as engage community members of the proposed works and will noted and will be communicate to noted and will be communicated part of the road design. during construction. This will be provided where needed. project engineer. to the project engineers. Prompt • The measures to reduce be part of the conditions for 3. The community members were 3. They were assured that once the road action will be taken to avert any speed as suggested by the contract engagement. told to be patient with the project is completed, other form of destruction on private community are duly noted 3. Community members were government as other amenities government projects will follow. properties. and will be communicated to assured that other amenities will come to them in due course. 4. They were assured that their youths • Community members were the project engineers. will be provided in the near will be engaged by the contractor assured that other amenities will future once the road is during project implementation to be provided in the near future • Once the road is constructed constructed. improve local economy and alleviate once the road is constructed. other development will poverty in the community. follow. Final Report 50 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Table 7.2(b): Summary of consultations with affected communities (continued) COMMUNITY/ KENYE, Mubi North LGA MBULIRNGA, Maiha LGA BUWANGAL, Ganye LGA SAMBANG, Ganye LGA, DIYAM- DADI, Mayo Belwa LGA LGA Type of Meeting FGD with Farmers FGD with Elders/Farmers FGD with Elders/Farmers FGD with Youths FGD with Farmers Affected Road Kanye Road Jalingo Mbamba Road Buwangal- Gondona Road Sambang- Jangani Road Diyam Dadi Road Date & Time 04/05/2019 (1:05-2:20pm) 04/05/2019 (2:05-3:30pm) 05/05/2019 (12 - 1:30pm) 05/05/2019 (12:04- 12:30pm) 05/05/2019 (02:00- 3:30pm) Tribe/Language Gude, NJanyi Njanyi, Fulani Chanba Bawaja Fulani, Konan, Kugamawa, Yandang Attendance The meeting was attended by the traditional ruler (Village Head), Community leaders, community men and women and members of SPIU (Safeguard Unit) and the Consultancy Team. (Attendance attached in Appendix 4) Preamble The SSS (SPIU) introduced the Safeguard Unit of RAMP and the Consultancy team and gave a brief overview of RAMP and the proposed road rehabilitation project. She stressed that the visit is part of the ongoing consultations regarding the proposed spot rehabilitation of the road which traverses their community. The Consultant told the community that the State government in partnership with the World Bank after the construction of the bridge (river crossing) along the road is concerned with the hardship being experienced due to the poor condition of the road. The essence of the intervention is to rehabilitate the bad portions of the road in order to make life easier for them. He also informed participants of the ongoing ESMP which is being undertaking to ensure the Contractors take environmental and social issues into considerations during construction in order to protect the environment and interest of the affected communities, especially the poor and vulnerable. He further highlighted the scope of the ESMP study and the need for a robust public/community consultation. Major livelihood of Farming and trading in agro-produce Farming and trading in agro- Farming and trading in agro-produce Farming and trading in agro-produce Farming and trading in agro-produce the people produce Major farm produce, The major produce includes maize, The major produce includes millet, Maize, millet and beans. Livestock Melon, Yam, beans. The nearest market Cassava, beans, yam, rice, guinea corn. livestock and nearest groundnut, millet, rice, beans, soya- maize, groundnut etc. Livestock include cattle and sheep. The nearest is Sambang Market. Cattle, sheep, goat. They have a local market(s) beans etc. Livestock include ram, include ram, cattle, sheep. The market is Buwangal Market market in their community where cattle, sheep. The nearest market is nearest market is the Mbulirnga people come to buy their produce. the Kanye market. Other markets Market. include Mode of Vehicles (limited access during wet Vehicles (limited access during wet Vehicles and motorcycle. Cost of Vehicles (especially pick up van) and Over the years, people stopped coming transportation and season), motorcycle. It costs about season), motorcycle. It costs about transporting a bag of grain was N350 motorcycle. It costs about N200 to to their market as there was no access cost N300 to Kanye, 500 to Mubi Market N300 to transport a bag of produce before the bridge was constructed and transport a bag of grains from during the wet season. to the market by bike. now N250 by bike. neighboring village of Sambang market. Effects of the new The community expressed gratitude The community members They expressed delight and The community expressed gratitude They expressed gratitude to the bridge on over the construction of the new applauded the government on the appreciation about the new bridge over the construction of the new bridge. government for providing the new transportation and bridge as it has provided access construction of the bridge and and stressed the challenges of They were delighted so much so that bridge. They stressed that their produce further challenges especially during the wet season. They stress that the standard of their lives difficulty of movement of community they volunteered to provide security for usually perish during wet season as there lamented that before the bridge was has improved tremendously. Their members and produce during the wet construction personnel and equipment. was absolutely no access for buyers to constructed, their communities were children can now go to school, their season have been alleviated. They stated that before the bridge was come and buy from them. They have severed by the river and they could women can also go to the hospital constructed, community member used spent a lot of money and precious time not access their mosques, schools and and they can transport their They stated that prior to the to carry their produce on their head to trying to construct a local bridge for health center on the other side. produce to the market. They construction of the bridge, their cross to Sambang village from where river crossing over the years just to Fathers used to carry their children to lamented that cars and animals used children could not go school and their they can get access to vehicles as create access for people to be able to cross the river and they must wait by to drown in the river. They stressed women could not visit the hospitals at vehicles have no access to their come to their local markets. the river to bring them home after that at least two cars used to be lost Ganye due to poor access at river community during the wet season. school. at the river every year. They also crossings. There are now numerous vehicles stressed that once it is August, their accessing their community due to the children can no longer go to school. bridge construction. They also stated They however called on the that transport costs have not reduced as Final Report 51 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 COMMUNITY/ KENYE, Mubi North LGA MBULIRNGA, Maiha LGA BUWANGAL, Ganye LGA SAMBANG, Ganye LGA, DIYAM- DADI, Mayo Belwa LGA LGA Type of Meeting FGD with Farmers FGD with Elders/Farmers FGD with Elders/Farmers FGD with Youths FGD with Farmers government to help address bad access roads to the bridge are still in bad portions of the road so that they can condition. derive the maximum benefits from the bridge. Community needs, • The access road condition is • Rehabilitation of the access • They want the government to • The community members • They are happy about the concerns and very bad, so the new bridge is road before the bridge. rehabilitate access road as appealed to the government to proposed rehabilitation of the questions. having very little impacts. • Primary and Secondary promised. promptly rehabilitate the access access road and encouraged the Vehicular access is limited, and School. • They also appealed to the roads so that the benefits of the government to follow through on transport costs are still high. The • Their boreholes and wells government to provide access to bridge can be enhanced. the promise. This is because the government should help have dried up and they now potable water (boreholes). • The community appealed to the road is being damaged by rain rehabilitate the road depend on the stream with • Other major needs include potential contractor to engage every wet season. • Government to provide them very low volume during the hospital, electricity and schools their youth during construction. • They are also appealing to the with potable water as the stream dry season. Their women • The community wants the government to tar the road surface they depend upon dries up usually trek up to 1km to fetch government to provide them with in order to protect the road and during the dry season creating water for domestic use from more water sources as they rely on reduce dust during dry seasons. severe water shortage in their the stream. only 1 borehole which cannot • Potable water (boreholes) community. • They want basic amenities in serve the entire village. • Other major concerns include their community as they school and electricity. currently lack schools, hospitals, electricity and potable water. How concerns were Response by the ESS/SSS: Response by ESS/SSS: Response by ESS/SSS: Response by ESS/SSS: Response by ESS/SSS: addressed • The community was informed • Community members were • Community members were that the construction work will assured the road will be • Community members were • Community members were assured the road will be soon commence. rehabilitated promptly. assured the road will be assured the road will be rehabilitated promptly. • As concerning other amenities, • Community members were rehabilitated promptly. rehabilitated promptly. • The SPIU responded that tarring the SPIU maintained that once assured that other amenities • Community members were • Community members were the road may not apply under this the road is constructed other will be provided in the near assured that other amenities will assured that other amenities will be project, however, their concerns development will follow as the future once the road is be provided in the near future provided in the near future once regarding dust and erosion will be government is mindful of their constructed. once the road is constructed. the road is constructed. taking into considerations during situation. project planning and implementation. • Community members were assured that other amenities will be provided in the near future once the road is constructed. Final Report 52 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Table 7.2(C): Summary of consultations with affected communities (continued) COMMUNITY/ BOLKI, Song LGA DUMNE-DIRMA, Song LGA SHIMA, Gombi LGA LGA Type of Meeting FGD with Women FGD with Women FGD with Women Affected Road Bolki Road Dumne- Dirma Road Shima Road Date & Time 03/05/2019 (11:05-11:30pm) 03/05/2019 (12:30-01:30pm) 03/05/2019 (03:45 - 4:30pm) Tribe/Language Bwatiye Yungar Whona Attendance The meeting was attended by women, Safeguard unit of SPIU and Consultancy Team. (Attendance attached in Appendix 4) Preamble The SSO (SPIU) introduced the Safeguard Unit of RAMP and the Consultancy team and gave a brief overview of RAMP and the proposed road rehabilitation project. She stressed that the visit is part of the ongoing consultations regarding the proposed spot rehabilitation of the road which traverses their community. The Consultant told the community that the State government in partnership with the World Bank after the construction of the bridge (river crossing) along the road is concerned with the hardship being experienced due to the poor condition of the road. The essence of the intervention is to rehabilitate the bad portions of the road in order to make life easier for them. He also informed participants of the ongoing ESMP which is being undertaking to ensure the Contractors take environmental and social issues into considerations during construction in order to protect the environment and interest of the affected communities, especially the poor and vulnerable. She further highlighted the scope of the ESMP study and the need for a robust public/community consultation. Effects of the new Before the construction of the bridge, The representative of the women leader The women leader expressed delight bridge on vehicular movement was impossible, applauded the government on the and appreciation about the new transportation and vehicles used to stop before Bolki and construction of the bridge and stress that bridge. She stressed the challenges of further challenges community members usually trek home the standard of their lives has improved difficulty of movement of women and from there during wet season. Many tremendously. Women can now go to the children and other community pregnant women in labour have delivered hospital and they can transport their members as well as transportation of their babies by the river as there is no produce to the market. their produce during the wet season access for motorcycle to take them across have been alleviated. to hospital in Bolki. Also, students stay at They however called on the government home during the raining season as there to help address bad portions of the road was no bridge to cross the river to attend so that they can derive the maximum school in Bolki. Movement has improved benefits from the bridge. since the construction of the bridge Despite the bridge, the access road is still in bad condition. Women’s needs, The women expressed their concerns One of the key roles of women is to take • The women in Shima appealed concerns and about inability to access credit for their husbands produce to the market to to the government to empower questions. business. bring in income. They thereby call on the them through small scale There is a high rate of illiteracy among government to promptly rehabilitate the investment and also government Bolki women. road before the new bridge to make should provide them with movement easier for them. fertilizer to boost their farming The women advocated for better schools and improve their income. and desired the support of their Other needs include electricity for a better • They appealed to the husbands towards educating/training of life, potable water and good schools for government to support their their daughters. their children community with provision of potable water, good road, school The road to be tarred after rehabilitation and electricity. to protect the road from erosion. Government to provide them with potable water as the river they depend upon dries up during the dry season creating severe water shortage How concerns Response by the ESO/SSO: Response by ESO/SSO: Response by ESO/SSO: were addressed • The road has been designed and 4. Community members were assured the construction work commence soon. road will be rehabilitated promptly. The community members were told • Tarring the road may not apply 5. Community members were assured to be patient with the government as under this project, however, their that other amenities will be provided in other amenities will come to them in concerns regarding dust and the near future once the road is due course. erosion will be taking into constructed. considerations during project planning and implementation. • Once the road is constructed other development will follow. Final Report 53 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Table 7.2(d): Summary of consultations with affected communities (continued) COMMUNITY/ KATAMBARE, Shelleng LGA DUKKU, Guyuk LGA PARDA,-Fufore LGA LGA Type of Meeting FGD with Youth Group FGD with Farmers FGD with Elders Affected Road Katambare Road Dukul Road Parda- Alajiri Road Date & Time 05/05/2019 (10:01- 11:20am) 05/05/2019 (12:05-01:30pm) 05/05/2019 (02:08 - 1:30pm) Tribe/Language Fulani Fulani Fulani Attendance The meeting was attended by the traditional ruler (Village Head), Community leaders, community men and women and members of SPIU (Safeguard Unit) and the Consultancy Team. (Attendance attached in Appendix 4) Preamble The SSS (SPIU) introduced the Safeguard Unit of RAMP and the Consultancy team and gave a brief overview of RAMP and the proposed road rehabilitation project. She stressed that the visit is part of the ongoing consultations regarding the proposed spot rehabilitation of the road which traverses their community. The Consultant told the community that the State government in partnership with the World Bank after the construction of the bridge (river crossing) along the road is concerned with the hardship being experienced due to the poor condition of the road. The essence of the intervention is to rehabilitate the bad portions of the road in order to make life easier for them. He also informed participants of the ongoing ESMP which is being undertaking to ensure the Contractors take environmental and social issues into considerations during construction in order to protect the environment and interest of the affected communities, especially the poor and vulnerable. He further highlighted the scope of the ESMP study and the need for a robust public/community consultation. Major livelihood of Farming and trading in agro-produce Farming and trading in agro-produce Farming and trading in agro- the people produce Major farm The major produce includes maize, The major produce includes millet, maize, Maize, millet and beans. Livestock produce, livestock groundnut, millet, rice, beans, soya-beans groundnut etc. Livestock include ram, cattle, include cattle and sheep. The and nearest etc. Livestock include ram, cattle, sheep. sheep. The nearest market is the Mbulirnga nearest market is Buwangal Market market(s) The nearest market is the Kanye market. Market. Other markets include Mode of Vehicles (limited access during wet Vehicles (limited access during wet season), Vehicles and motorcycle. Cost of transportation and season), motorcycle. It costs about N300 motorcycle. It costs about N300 to transporting a bag of grain was cost to Kanye, 500 to Mubi Market transport a bag of produce to the market by N350 before the bridge was bike. constructed and now N250 by bike. Effects of the new The community expressed gratitude over The community members applauded the They expressed delight and bridge on the construction of the new bridge as it government on the construction of the appreciation about the new bridge transportation and has provided access especially during the bridge and stress that the standard of their and stressed the challenges of further challenges wet season. They lamented that before the lives has improved tremendously. Their difficulty of movement of bridge was constructed, community children can now go to school, their women community members and produce members carry their farm produce on can also go to the hospital and they can during the wet season have been their head to cross the river when water transport their produce to the market. They alleviated. volume is low but they sometimes had to lamented that they used to go through a They stated that prior to the wait for days when there is heavy longer route to get to the market before the construction of the bridge, their downpours. Their children do not go to bridge was constructed. They however children could not go school and school during the wet season as there was called on the government to help address their women could not visit the no access to cross to Kanye where the bad portions of the road so that they can hospitals due to poor access at river school is located. enjoy the benefits of the bridge. crossings. Community needs, • The access road condition is very • Rehabilitation of the access road • They want the government to concerns and bad, so the new bridge is having very before the bridge. rehabilitate access road as questions. little impacts. Vehicular access is • Primary and Secondary School. promised. limited, and transport costs are still • They want basic amenities in their • They also appealed to the high. The government should help community as they currently lack government to provide access rehabilitate the road schools, hospitals, electricity and to potable water (boreholes). • Government to provide them with potable water. Their women usually • Other major needs include potable water as the stream they trek up to 1km to fetch water for hospital, electricity and depend upon dries up during the dry domestic use from the streams schools season creating severe water shortage in their community. • Other major concerns include school and electricity. How concerns were Response by the ESS/SSS: Response by ESS/SSS: Response by ESS/SSS: addressed • The community was informed that • Community members were assured the the road has been designed and road will be rehabilitated promptly. • Community members were construction work will soon • Community members were assured assured the road will be commence. that other amenities will be provided in rehabilitated promptly. • As concerning other amenities, the the near future once the road is • Community members were SPIU maintained that once the road constructed. assured that other amenities is constructed other development will be provided in the near will follow as the government is future once the road is mindful of their situation. constructed. Final Report 54 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Plate 7.1: Consultation at Kwalita Community, Hong LGA Plate 7.2: Consultation with Women at Dirma Community, Song LGA Plate 7.3: Consultation with Men at Shima Village, Gombi Plate 7.4: Key Informat Interview at with a road user at Sandom LGA Village, Ganye LGA. Plate 7.5: Consultation with women at Bolkie Village, Song Plate 7.6: Consultations with Women at Shima Village, LGA Gombi LGA. Final Report 55 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Plate 7.7: Consultation with Youths at Dumne Village, Song Plate 7.8: Consultations at Diyam-Dadi Village, Mayo Belwa LGA LGA Plate 7.9: Consultations at Dilwachira Village, Hong LGA Plate 7.10: Consultations at Kenye Village, Mubi North LGA Plate 7.11: Consultations at Jalingo Mbamba Village, Maiha Plate 7.12: Consultation at Bolki Village, Song LGA LGA Final Report 56 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 CHAPTER EIGHT: CONCLUSION AND RECOMMENDATIONS 8.1 Conclusion The proposed spot improvement of rural roads across Adamawa State will have highly beneficial impacts on the rural adjoining communities and respective LGA and the state at large as it will promote integration and improve accessibility to communities, markets, farms and agro-processing centres in the project areas. 8.2 Recommendations Below are some of the recommendations that will enhance the overall sustainability of the proposed project especially during the implementation phase of the project: • The SPIU should ensure that the plan to reduce road width in the engineering design in specific areas to avoid buildings, economic trees and other community assets are implemented. In the event that economic trees/crops along the road corridors cannot be totally avoided during construction, the SPIU should ensure that affected farmers are adequately compensated. • Priority should be given to local workers during project implementation in order to limit the number of migrant workers. This will reduce threats to community culture, health, safety and security as well as stimulate local socioeconomic activities, improve livelihood and reduce poverty in the affected communities. • Affected communities should be informed in good time about the commencement of civil works. In addition, ongoing consultation with members of the affected communities especially during construction should be maintained to allow them freely to express their views/concerns and make valuable contributions. • Water should be used for dust suppression during civil works especially those involving excavations and other dust generating activities in order to protect nearby communities from respiratory and eyes problems and other health related challenges of dust. • All bare and exposed soils should be re-vegetated with native vegetation immediately after construction to prevent erosion. • Ensure contractors develop and implement Codes of Conduct for their workers to include prohibitions against GBV/SEA. • Community-based Grievance Redress Mechanism should be developed and implemented to promptly and effectively resolve grievances from affected persons. • Construction works should be carried out in an environmentally sustainable and socially responsible and inclusive manner. • The Safeguard Unit of SPIU should ensure active monitoring to ensure the contractor adhere strictly to the requirements of this ESMP especially in the application of mitigation measures during project implementation. • Adequate efforts should be made by all stakeholders, especially the government in ensuring provision of amenities especially potable water supply, electricity, schools and health centres in rural communities in order to improve the standard of living of the rural dwellers. • Ensure measures to prevent dust and erosion on the road surface are taking into consideration during road design, construction planning and implementation in order to prevent erosion and reduce dust impacts on communities during the dry seasons. Final Report 57 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 REFERENCES Adamawa State Rural Access and Mobility Project 2. (2019). Environmental and Social Impact Assessment (ESIA) Report for 29 Rural Roads in Adamawa State Rural Access and Mobility Project 2. (2012). Environmental and Social Management Framework Rural Access and Mobility Project 2. (2012). Project Appraisal Document Rural Access and Mobility Project 2. (2013). Project Implementation Manual for Second Rural Access and Mobility Project. Final Report 58 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 APPENDIX 1: TERMS OF REFERENCE TERMS OF REFERENCE SECOND RURAL ACCESS AND MOBILITY PROJECT (RAMP-2) ENGAGEMENT OF A CONSULTANT FOR THE PREPARATION OF AN ENVIROMENTAL AND SOCIAL MANAGEMENT PLAN (ESMP) FOR ACCESS ROADS TO RIVER CROSSINGS UNDER THE ADAMAWA STATE RAMP-2 1. BACKGROUND The Second Rural Access and Mobility Project (RAMP 2) is a donor-funded project co-financed by World Bank and French Development Agency as well as other agencies to support the Federal Government of Nigeria’s Rural Travel and Transport Policy (RTTP). The Projects are domicile in Federal Ministry of Agriculture and Rural Development and are being coordinated by Federal Project Management Unit (FPMU) on behalf of the Ministry. The physical implementation of the project is at states level and the State Project Implementation Units (SPIUs) are responsible for the physical implementation of the project. 2. PROJECT DEVELOPMENT OBJECTIVE: The Project Development Objective (PDO) of the Rural Access and Mobility Project (RAMP) and the new Rural Access and Marketing Project are to improve transport conditions and bring sustained accessibility to the Nigerian rural populace, through rehabilitating and maintaining key rural transport infrastructure in sustainable manner in participating states. In addition, the new RAAMP will support agricultural marketing in selected participating states by connecting small family farmers to local agricultural markets and processing centres. 3. PROJECT COMPONENTS The project has the following components: Component 1: Upgrading and Rehabilitation of Rural Transport Infrastructure. This component will finance the upgrading and/or rehabilitation of an estimated 1,450 km rural roads (or state roads on a case by case basis with connectivity purposes) in tier-one states (i.e Adamawa, Enugu, Osun and Niger states, as of today). An approximate 800 km of rural roads (200km/ state) have been pre-identified as part of project preparation. In addition, about 65 river-crossings (i.e. about 50 per each tier-one state) will be financed under this component in order to ensure minimal access to social services. River crossings include causeways, fords, box culverts as well as small bridges. Sub-component 1.1: will finance design studies, rehabilitation costs and related supervision activities for 1,450 km of rural roads in tier-one states. Sub component 1.2: will finance design studies, rehabilitation costs and related supervision activities for 65 river crossings in tier-one states as well as other rural transport investments (e.g. OPRC contracts), in tier-one states. Component 2: Community-based road maintenance and annual mechanized maintenance. This component will finance the maintenance of roads rehabilitated under component 1, as well as a few other pilot roads to build up the maintenance system while the roads are being rehabilitated. Pilot programs will be initiated in each of the tier-one states for up to 50 km of rural roads rehabilitated through other means. Component 3: State and Federal Institutional Strengthening, program’s scaling up and promotion of rural policies: This component aims at helping addressing institutional capacity gaps at the sub-national level with regard to rural roads assets’ management, as well as developing and implementing second rural transport policies. Sub-Component 3.1 will finance activities in tier-one states, including: (a) preparation or updating of prioritization studies and GIS-based road inventories; (b) operational costs, training, safeguards and fiduciary support; (c) road asset management, including road condition monitoring and support to road planning and maintenance policies; (d) transport regulation including heavy vehicles’ weight control, road ownership, establishment of sustainable data management systems and preparation Intermediary Means of Transport (IMT) strategies. Sub-Component 3.2: This will finance activities at the Federal level, including (a) eligible operational cost, training and fiduciary support, including projects audits; (b) monitoring of nom participating states and preparatory activities for program scaling up; (c) dissemination of lessons learnt and best practices;(d) baseline and impact evaluation surveys; and (e) development of federal transport and its articulation within federal transport policies. 4. RATIONALE FOR THE STUDY: Final Report 59 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 As part of the preparations for the implementation of the second phase, specific safeguards instruments like ESIAs, ESMPs and RAP/ARAP are to be prepared in line with the World Bank and AFDs Safeguards Policies. These documents have been cleared by World Bank and disclosed in national dailies and info shop. The existing ESMP, did not cover the access to river crossings, it cover only the initial 200Km of already prioritized rural roads and river crossings to be constructed/rehabilitated and maintained under RAMP-2. This study is limited to the ESMP for the construction of access to the 19No river crossings. Consequent upon this development, the Adamawa State Project Implementation Unit (SPIU) requires the services of a Consultant to prepare an Environmental and Social Management Plan for access to 19 No river crossing for the Adamawa SPIU. 5. GOAL OF THE ASSIGNMENT The project has been assigned an Environmental Screening Category—EA Category “B”. This rating is based on the scope of the project, which indicates limited adverse environmental and social impacts. It is expected that no adverse negative impacts are likely during project implementation; especially as the project does not contemplate constructing new roads and will essentially remain within the existing right-of-way (6km). It is expected that the rehabilitation of the roads would result in net positive environmental and social impacts. In fulfilment of the World Bank’s safeguards policies, the ESMP will be prepared to account for all envisaged site - specific impacts and appropriate mitigation measures. 6. OBJECTIVE AND SCOPE OF THE CONSULTANCY The objective of the consultancy services is to prepare an Environmental and Social Management Plan (ESMP) for access roads to river crossings under the Adamawa RAMP-2. The ESMP is site-specific and consists of a well-documented set of mitigation, monitoring, and institutional actions to be taken before and during implementation to eliminate adverse environmental and social impacts, offset them, or reduce them to acceptable levels. The ESMP also includes the measures needed to implement these actions, addressing the adequacy of the monitoring and institutional arrangements for the project. The consultant will work in close collaboration with the engineering design consultants and Adamawa RAMP State Project Implementation Unit’s (SPIU) safeguard team, and with other actors as directed by the SPIU. In that respect the sequencing of the technical/feasibility studies and the ESMP will be critical. The consultant will have to take into account the technical variants of the proposed activities and also in return inform the technical design consultants of any major constraint that may arise due to the social and environmental situation on the ground. The consultant will take into account the proposed civil engineering designs and other activities that would be carried out within the project location. The consultant will assess natural resources and infrastructure potentially affected during project implementation and operation and selects the management strategies needed to ensure that environmental risks are appropriately mitigated. 7. CONSULTANT’S TASKS Tasks of the consultant include the following: a) Review the existing PAD, ESMF and ESIA prepared for the project; b) Review Environmental and Social Safeguards policies of the World Bank triggered on the project; c) Describe the proposed project by providing a description of the project relevant components and presenting schematic diagrams, maps, figures and tables. d) Identify the policy, legal and administrative framework relevant to the sub-projects. e) Define and justify the project study area for the assessment of environmental and social impacts. f) Assess the potential environmental and social impacts related to project activities; g) Define appropriate mitigation/enhancement measures to prevent, minimise, mitigate, or compensate for adverse impacts or to enhance the project environmental and social benefits, including responsibilities and associated costs. h) Review institutional assessment and framework for environmental and social management. i) Identify responsibilities and actors for the implementation of proposed mitigation measures j) Assess the capacity available to implement the proposed mitigation measures, and suggest recommendations in terms of training and capacity building, and estimate their costs. k) Develop an Environmental and Social Management Plan (ESMP) for the project. The ESMP should underline: (i) the potential environmental and social impacts resulting from project activities; (ii) the proposed mitigation measures; (iii) the institutional responsibilities for implementation; (iv) the monitoring indicators; Final Report 60 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 (v) the institutional responsibilities for implementation and monitoring of mitigation measures; (vi) the estimated costs of activities; and (vii) a calendar for implementation. l) Public consultations. Carry out consultations with primary and secondary stakeholders in order to obtain their views about the project. These consultations shall occur during the preparation of the ESMP to identify key environmental and social issues and impacts, and after completion of the draft ESMP to obtain comments from stakeholders on the proposed mitigation/enhancement measures. The following socio-economic issues shall be addressed in the ESMP: a) A summary of the impacted communities for the project: location, access, population (number, demographic and social characteristics); economy (employment rate, income distribution); services (types, capacity, and adequacy) and housing. Concern is the ability to provide work force, service new development and absorb and adjust to growth (worker/family). b) A summary of the views of the population including vulnerable groups, determined through documented discussions with local communities. c) Cultural: Summarize the possible effects of the project on historical/archaeological sites, heritage/artefacts, native religious or harvest sites of the affected communities and identification or development of mechanisms for handling chance findings. Ethical requirements d) Before undertaking any activity, the team will make sure that it understands all ethical considerations related to working GBV (in particular Sexual Exploitation and Abuse). The consultant should not collect any primary data, the should NOT conduct interviews or research using the SEA survivors and will only make use of secondary sources and data. This with the objective to minimize harm to women and children.3 8. DESCRIPTION OF THE PROPOSED PROJECT The scope of works for the proposed civil works include: i. Site Clearance ii. Earthworks fill iii. Provision of lateritic sub-base course (150mm) iv. Side earth drains v. Single cells concrete pipe culverts (900mm) The project locations are listed in the table below Road Name Location Distance Lot 1 Kenye Mubi North 0.124KM Mbulirnga Maiha LGA 11.019KM Lot 2 Diwarchira RC 3(3.0M X 3.5) Hong LGA 7.76km Kwalita RC 6(3.0M X 3.5M) Hong LGA 4.5km Bolki-Song RC (3.0M X 3.5M) Song LGA 0.841km Dumne – Dirma Bridge Song LGA 7.841km Lot 3 Shima Box Culvert RC 2 (3.0m x 3.5m) Gombi LGA 1.264km Katambare – Asabe Box Culvert 3cell (3.0m x Shelleng LGA 0.9km 3.5m) Guyuk – Dukku Box Culvert 2 (3.0m x 3.5m) Guyuk LGA 5.56km Lot 4 Parda – Alajiri (1 Span Bridge @ 15m) Fufore LGA 5.0km Diyam Dadi RC Box Culvert Mayo Belwa LGA 8.4km 3 “A woman may suffer physical harm and other forms of violence if a partner finds out that she has been talking to others about her relationship with him. Because many violent partners control the actions of their girlfriends of wives, even the act of speaking to another person without his permission may trigger a beating. ” For more information on ethical considerations see: VAWG Resource guide, http://www.vawgresourceguide.org/ethics Final Report 61 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Lot 5 Buwangal – Godona Box Culvert 3cell (3.0m x Ganye LGA 1.5km 3.5m) Sambang – Jangani Box Culvert 3cell (3.0m x Ganye LGA 8.80km 3.5m) 9. QUALIFICATIONS The consultant must have expertise and advanced degrees earned in relevant fields including but not limited to: environmental management, environmental engineering, or the social sciences. Minimum experience should be eight (8) years with a minimum specific experience of four (4) years on planning related to infrastructure development or disaster response. The consultant must have at least 5 years experience in design and preparation of an Environmental and Social Management Plan (ESMP) for infrastructure projects. The consultant must have competency and documented experience in social and environmental scientific analysis and development of operational action plans. The consultant must have a working knowledge of World Bank operational safeguards policies gained through hands-on experience in the preparation and implementation of environmental and social management plans. 10. DELIVERABLES AND TIMING • Week 1: Contract Signing and scoping for inception report. • Week 2: A draft ESMP will be submitted for comments in two weeks from the date of signing the contract. • Week 3: The draft final ESMP Report will take into account all comments, and will be submitted to the SPIU • Week 4: The Final ESMP acceptable to Adamawa SPIU and to the World Bank. A comprehensive database of relevant information collected in Excel format. 11. OTHER MATERIALS USEFUL FOR THE ASSIGNMENT The following documents shall be provided by the SPIU to the consultant: i. Environmental and Social Management Framework (ESMF) ii. Resettlement Policy Framework (RPF) iii. RAMP Project Appraisal Document (PAD) iv. RAMP Project Implementation Manual (PIM) v. World Bank safeguards policies vi. Project Intervention design 12. SELECTION METHOD Individual Consultancy (IC) using the World Bank Procurement guidelines 13. PAYMENT SCHEDULE 20% of Contract sum on submission of Inception Report 30 % of Contract sum on submission of Draft Report 30% of Contract sum on submission of Draft Final Report 20% of Contract sum of submission and Acceptance of Final Report OUTLINE AND SUBSTANCE OF THE ESMP REPORT The ESMP Report shall be presented in a concise format containing all studies, processes, analyses, tests and recommendations for the proposed intervention. The report shall focus on the findings, conclusions and any recommended actions, supported by summaries of the data collected and citations for any references used. The ESMP report will include the following topics, organized in a suggested outline that can be adjusted for local needs: i. Cover page ii. Table of contents iii. List of acronyms and their definitions iv. Executive Summary Chapter 1: Introduction • Description of the proposed intervention • Rationale for ESMP • Map Chapter 2: Institutional and Legal Framework for Environmental Management Final Report 62 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 • Discussion of the World Bank safeguard policies triggered by RAMP-2 and the proposed activity • Summary of relevant local and federal policy, legal, regulatory, and administrative frameworks Chapter 3: Biophysical Environment • Description of the area of influence and environmental baseline conditions Chapter 4: Socio-Economic Characteristics and Consultation with Stakeholders • Analysis of existing livelihoods opportunities, income, gender characteristics, age profile, health, transport access, existing community structures - at community, household, and individual levels • Analysis of existing formal and informal grievance redress mechanisms in and around the intervention area • Presentation of consultations with relevant stakeholders and affected persons • Other topics as relevant Chapter 5: Assessment of Potential Adverse impacts and Analysis of Alternatives • Methods and techniques used in assessing and analyzing the environmental and social impacts of the proposed project • Discussion of alternatives to the current project and reasons for their rejection, including short description of likely future scenario without intervention; • Discussion of the potentially significant adverse environmental and social impacts of the proposed project Chapter 6: Environmental and Social Management Plan (ESMP), including: • Discussion of the proposed mitigation measures • Institutional responsibilities and accountabilities • Capacity building plan • Public consultation plan • Description of grievance redress mechanism (in alignment with the ESMP and Project Implementation Manual) to address situations of conflicts or disagreements about some of the project activities • Monitoring and evaluation plan, including suitable indicators for the proposed project • Costs of implementing the ESMP Chapter 7: Summary, Recommendations and Conclusion Annex 1: List of Person Met Annex 2: Summary of World Bank Safeguard Policies triggered for this project. Annex 3: Records of Inter Agency and Public/NGO Communications Annex 4: List of participants in consultations and summaries of consultations Annex 5: General Environmental and Social Management Conditions for Construction Contracts Annex 6: Project Occupational Health and Safety (OHS) Plan Annex 7: Sample of Questionnaire for socio-economics Annex 8: Protection of Cultural Property Annex 9: Company Code of Conduct on Preventing Gender Based Violence and Violence Against Children Annex 10: Manager’s Code of Conduct on Preventing Gender Based Violence and Violence against Children Annex 11: Individual Code of Conduct on Preventing Gender Based Violence and Violence against Children Annex 12: Terms of Reference Annex 13: Summary Report of the Project Screening Exercise Annex 14: Waste Management Plan Annex 15: Environmental and Social Performance Monitoring Checklist Final Report 63 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 APPENDIX 2: SOCIO-ECONOMIC ASSESSMENT INSTRUMENT Name of Community……………………………………… LGA………………………………… Name of Road……………………………………………... Date………………………………… Name of Person/Group……………….…………………… Position……….……………………... Religion (%)………………………………………………... Tribe/Language……………………… Geolocation Latitude……………………………… Longitude………………………………………. 1. Are you aware of the proposed road construction project?................................................................. 2. How has the existing condition of the road affected you in this area?............................................... 3. What is your perception on the proposed road project?...................................................................... 4. How has your community benefitted from the newly constructed river crossings?........................ 5. What is the major livelihood of the people and major farm produce/livestock?............................ 6. What is the name of the nearest market for your farm produce?...................................................... 7. What is the current transport cost to the closest market (with or without goods)?........................ 8. Will the new road reduce the cost of transportation?.......................................................................... 9. Do you have any agro-storage facilities in this area?............................................................................ 10. Do you have any agro-processing centres in this area?....................................................................... ...................................................................................................................................................................... 11. What are your expectations about the project?.................................................................................... ..................................................................................................................................................................... 12. What are your perceived negative effects/concerns/fears about construction activities?............ ..................................................................................................................................................................... 13. What can be done to prevent the negative effects of road construction on your community? ..................................................................................................................................................................... 14. What can the govt do to make the road last long?.............................................................................. ..................................................................................................................................................................... 15. What are the sources of water for domestic use?................................................................................ 16. What are the sources of energy for Lighting?(a).................................................................................. (b) Cooking................................................................................................................................................ 17. How do you manage your household waste?....................................................................................... 18. Where do you defecate?........................................................................................................................... 19. What are the social amenities and infrastructures in the community?.............................................. ...................................................................................................................................................................... 20. Where do your children go to school and distance of the school to the community? ...................................................................................................................................................................... 21. What are the prevalent diseases in the community?............................................................................. 22. Where do you go for treatment and why?............................................................................................. 23. What are the 3 major needs of your community?................................................................................ ...................................................................................................................................................................... Additional Questions for Women Group 1. What are the roles of women in the community?................................................................................ 2. How will the road be of benefit to women and children?.................................................................. 3. Do you have any concern about presence of construction workers in your community?............ 4. What are the challenges facing women in your community?.............................................................. 5. Apart from the road, what other help can the govt provide to help women?................................. Final Report 64 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 APPENDIX 3: ATTENDANCE AT COMMUNITY CONSULTATIONS Final Report 65 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Final Report 66 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Final Report 67 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Final Report 68 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 APPENDIX 4: GENERAL ENVIRONMENTAL MANAGEMENT CONDITIONS FOR CONSTRUCTION CONTRACTS General 1. In addition to these general conditions, the Contractor shall comply with any specific Environmental Management Plan (EMP) or Environmental and Social Management Plan (ESMP) for the works he is responsible for. The Contractor shall inform himself about such an EMP, and prepare his work strategy and plan to fully take into account relevant provisions of that EMP. If the Contractor fails to implement the approved EMP after written instruction by the Supervising Engineer (SE) to fulfil his obligation within the requested time, the Owner reserves the right to arrange through the SE for execution of the missing action by a third party on account of the Contractor. 2. Notwithstanding the Contractor’s obligation under the above clause, the Contractor shall implement all measures necessary to avoid undesirable adverse environmental and social impacts wherever possible, restore work sites to acceptable standards, and abide by any environmental performance requirements specified in an EMP. In general these measures shall include but not be limited to: (a) Minimize the effect of dust on the surrounding environment resulting from earth mixing sites, asphalt mixing sites, dispersing coal ashes, vibrating equipment, temporary access roads, etc. to ensure safety, health and the protection of workers and communities living in the vicinity dust producing activities. (b) Ensure that noise levels emanating from machinery, vehicles and noisy construction activities (e.g. excavation, blasting) are kept at a minimum for the safety, health and protection of workers within the vicinity of high noise levels and nearby communities. (c) Ensure that existing water flow regimes in rivers, streams and other natural or irrigation channels is maintained and/or re-established where they are disrupted due to works being carried out. (d) Prevent bitumen, oils, lubricants and waste water used or produced during the execution of works from entering into rivers, streams, irrigation channels and other natural water bodies/reservoirs, and also ensure that stagnant water in uncovered borrow pits is treated in the best way to avoid creating possible breeding grounds for mosquitoes. (e) Prevent and minimize the impacts of quarrying, earth borrowing, piling and building of temporary construction camps and access roads on the biophysical environment including protected areas and arable lands; local communities and their settlements. In as much as possible restore/rehabilitate all sites to acceptable standards. (f) Upon discovery of ancient heritage, relics or anything that might or believed to be of archaeological or historical importance during the execution of works, immediately report such findings to the SE so that the appropriate authorities may be expeditiously contacted for fulfilment of the measures aimed at protecting such historical or archaeological resources. (g) Discourage construction workers from engaging in the exploitation of natural resources such as hunting, fishing, collection of forest products or any other activity that might have a negative impact on the social and economic welfare of the local communities. (h) Implement soil erosion control measures in order to avoid surface run off and prevents siltation, etc.(i) Ensure that garbage, sanitation and drinking water facilities are provided in construction workers camps. (j) Ensure that, in as much as possible, local materials are used to avoid importation of foreign material and long distance transportation. (k) Ensure public safety, and meet traffic safety requirements for the operation of work to avoid accidents. 3. The Contractor shall indicate the period within which he/she shall maintain status on site after completion of civil works to ensure that significant adverse impacts arising from such works have been appropriately addressed. 4. The Contractor shall adhere to the proposed activity implementation schedule and the monitoring plan / strategy to ensure effective feedback of monitoring information to project management so that impact management can be implemented properly, and if necessary, adapt to changing and unforeseen conditions. 5. Besides the regular inspection of the sites by the SE for adherence to the contract conditions and specifications, the Owner may appoint an Inspector to oversee the compliance with these environmental conditions and any proposed mitigation measures. State environmental authorities may carry out similar inspection duties. In all cases, as directed by the SE, the Contractor shall comply with directives from such inspectors to implement measures required to ensure the adequacy rehabilitation measures carried out on the bio-physical environment and compensation for socio- economic disruption resulting from implementation of any works. Worksite/Campsite Waste Management 6. All vessels (drums, containers, bags, etc.) containing oil/fuel/surfacing materials and other hazardous chemicals shall be bunded in order to contain spillage. All waste containers, litter and any other waste generated during the construction shall be collected and disposed off at designated disposal sites in line with applicable government waste management regulations. 7. All drainage and effluent from storage areas, workshops and camp sites shall be captured and treated before being discharged into the drainage system in line with applicable government water pollution control regulations. Final Report 69 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 8. Used oil from maintenance shall be collected and disposed off appropriately at designated sites or be re-used or sold for re-use locally. 9. Entry of runoff to the site shall be restricted by constructing diversion channels or holding structures such as banks, drains, dams, etc. to reduce the potential of soil erosion and water pollution. 10. Construction waste shall not be left in stockpiles along the road, but removed and reused or disposed of on a daily basis. 11. If disposal sites for clean spoil are necessary, they shall be located in areas, approved by the SE, of low land use value and where they will not result in material being easily washed into drainage channels. Whenever possible, spoil materials should be placed in low-lying areas and should be compacted and planted with species indigenous to the locality. Material Excavation and Deposit 12. The Contractor shall obtain appropriate licenses/permits from relevant authorities to operate quarries or borrow areas. 13. The location of quarries and borrow areas shall be subject to approval by relevant local and national authorities, including traditional authorities if the land on which the quarry or borrow areas fall in traditional land. 14. New extraction sites: a) Shall not be located in the vicinity of settlement areas, cultural sites, wetlands or any other valued ecosystem component, or on on high or steep ground or in areas of high scenic value, and shall not be located less than 1km from such areas. b) Shall not be located adjacent to stream channels wherever possible to avoid siltation of river channels. Where they are located near water sources, borrow pits and perimeter drains shall surround quarry sites. c) Shall not be located in archaeological areas. Excavations in the vicinity of such areas shall proceed with great care and shall be done in the presence of government authorities having a mandate for their protection. d) Shall not be located in forest reserves. However, where there are no other alternatives, permission shall be obtained from the appropriate authorities and an environmental impact study shall be conducted. e) Shall be easily rehabilitated. Areas with minimal vegetation cover such as flat and bare ground, or areas covered with grass only or covered with shrubs less than 1.5m in height, are preferred. f) Shall have clearly demarcated and marked boundaries to minimize vegetation clearing. 15. Vegetation clearing shall be restricted to the area required for safe operation of construction work. Vegetation clearing shall not be done more than two months in advance of operations. 16. Stockpile areas shall be located in areas where trees can act as buffers to prevent dust pollution. Perimeter drains shall be built around stockpile areas. Sediment and other pollutant traps shall be located at drainage exits from workings. 17. The Contractor shall deposit any excess material in accordance with the principles of the general conditions, and any applicable EMP, in areas approved by local authorities and/or the SE. 18. Areas for depositing hazardous materials such as contaminated liquid and solid materials shall be approved by the SE and appropriate local and/or national authorities before the commencement of work. Use of existing, approved sites shall be preferred over the establishment of new sites. Rehabilitation and Soil Erosion Prevention 19. To the extent practicable, the Contractor shall rehabilitate the site progressively so that the rate of rehabilitation is similar to the rate of construction. 20. Always remove and retain topsoil for subsequent rehabilitation. Soils shall not be stripped when they are wet as this can lead to soil compaction and loss of structure. 21. Topsoil shall not be stored in large heaps. Low mounds of no more than 1 to 2m high are recommended. 22. Re-vegetate stockpiles to protect the soil from erosion, discourage weeds and maintain an active population of beneficial soil microbes. 23. Locate stockpiles where they will not be disturbed by future construction activities. 24. To the extent practicable, reinstate natural drainage patterns where they have been altered or impaired. 25. Remove toxic materials and dispose of them in designated sites. Backfill excavated areas with soils or overburden that is free of foreign material that could pollute groundwater and soil. 26. Identify potentially toxic overburden and screen with suitable material to prevent mobilization of toxins. 27. Ensure reshaped land is formed so as to be inherently stable, adequately drained and suitable for the desired long- term land use, and allow natural regeneration of vegetation. 28. Minimize the long-term visual impact by creating landforms that are compatible with the adjacent landscape. 29. Minimize erosion by wind and water both during and after the process of reinstatement. 30. Compacted surfaces shall be deep ripped to relieve compaction unless subsurface conditions dictate otherwise. 31. Revegetate with plant species that will control erosion, provide vegetative diversity and, through succession, contribute to a resilient ecosystem. The choice of plant species for rehabilitation shall be done in consultation with local research institutions, forest department and the local people. Final Report 70 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Water Resources Management 32. The Contractor shall at all costs avoid conflicting with water demands of local communities. 33. Abstraction of both surface and underground water shall only be done with the consultation of the local community and after obtaining a permit from the relevant Water Authority. 34. Abstraction of water from wetlands shall be avoided. Where necessary, authority has to be obtained from relevant authorities. 35. Temporary damming of streams and rivers shall be done in such a way avoids disrupting water supplies to communities down stream, and maintains the ecological balance of the river system. 36. No construction water containing spoils or site effluent, especially cement and oil, shall be allowed to flow into natural water drainage courses. 37. Wash water from washing out of equipment shall not be discharged into water courses or road drains. 38. Site spoils and temporary stockpiles shall be located away from the drainage system, and surface run off shall be directed away from stockpiles to prevent erosion. Traffic Management 39. Location of access roads/detours shall be done in consultation with the local community especially in important or sensitive environments. Access roads shall not traverse wetland areas. 40. Upon the completion of civil works, all access roads shall be ripped and rehabilitated. 41. Access roads shall be sprinkled with water at least five times a day in settled areas, and three times in unsettled areas, to suppress dust emissions. Blasting 42. Blasting activities shall not take place less than 2km from settlement areas, cultural sites, or wetlands without the permission of the SE. 43. Blasting activities shall be done during working hours, and local communities shall be consulted on the proposed blasting times. 44. Noise levels reaching the communities from blasting activities shall not exceed 90 decibels. Disposal of Unusable Elements 45. Unusable materials and construction elements such as electro-mechanical equipment, pipes, accessories and demolished structures will be disposed of in a manner approved by the SE. The Contractor has to agree with the SE which elements are to be surrendered to the Client’s premises, which will be recycled or reused, and which will be disposed of at approved landfill sites. 46. As far as possible, abandoned pipelines shall remain in place. Where for any reason no alternative alignment for the new pipeline is possible, the old pipes shall be safely removed and stored at a safe place to be agreed upon with the SE and the local authorities concerned. 47. AC-pipes as well as broken parts thereof have to be treated as hazardous material and disposed of as specified above. 48. Unsuitable and demolished elements shall be dismantled to a size fitting on ordinary trucks for transport. Health and Safety 49. In advance of the construction work, the Contractor shall mount an awareness and hygiene campaign. Workers and local residents shall be sensitized on health risks particularly of AIDS. 50. Adequate road signs to warn pedestrians and motorists of construction activities, diversions, etc. shall be provided at appropriate points. 51. Construction vehicles shall not exceed maximum speed limit of 40km per hour. Repair of Private Property 52. Should the Contractor, deliberately or accidentally, damage private property, he shall repair the property to the owner’s satisfaction and at his own cost. For each repair, the Contractor shall obtain from the owner a certificate that the damage has been made good satisfactorily in order to indemnify the Client from subsequent claims. 53. In cases where compensation for inconveniences, damage of crops etc. are claimed by the owner, the Client has to be informed by the Contractor through the SE. This compensation is in general settled under the responsibility of the Client before signing the Contract. In unforeseeable cases, the respective administrative entities of the Client will take care of compensation. Contractor’s Environment, Health and Safety Management Plan (EHS-MP) 54. Within 6 weeks of signing the Contract, the Contractor shall prepare an EHS-MP to ensure the adequate management of the health, safety, environmental and social aspects of the works, including implementation of the requirements of these general conditions and any specific requirements of an EMP for the works. The Contractor’s EHS-MP will serve two main purposes: • For the Contractor, for internal purposes, to ensure that all measures are in place for adequate EHS management, and as an operational manual for his staff. Final Report 71 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 • For the Client, supported where necessary by a SE, to ensure that the Contractor is fully prepared for the adequate management of the EHS aspects of the project, and as a basis for monitoring of the Contractor’s EHS performance. 55. The Contractor’s EHS-MP shall provide at least: • a description of procedures and methods for complying with these general environmental management conditions, and any specific conditions specified in an EMP; • a description of specific mitigation measures that will be implemented in order to minimize adverse impacts; • a description of all planned monitoring activities (e.g. sediment discharges from borrow areas) and the reporting thereof; and • the internal organizational, management and reporting mechanisms put in place for such. 56. The Contractor’s EHS-MP will be reviewed and approved by the Client before start of the works. This review should demonstrate if the Contractor’s EHS-MP covers all of the identified impacts and has defined appropriate measures to counteract any potential impacts. EHS Reporting 57. The Contractor shall prepare bi-weekly progress reports to the SE on compliance with these general conditions, the project EMP if any, and his own EHS-MP. An example format for a Contractor EHS report is portrayed below. It is expected that the Contractor’s reports will include information on: • EHS management actions/measures taken, including approvals sought from local or national authorities; • Problems encountered in relation to EHS aspects (incidents, including delays, cost consequences, etc. as a result thereof); • Lack of compliance with contract requirements on the part of the Contractor; • Changes of assumptions, conditions, measures, designs and actual works in relation to EHS aspects; and • Observations, concerns raised and/or decisions taken with regard to EHS management during site meetings. 58. It is advisable that reporting of significant EHS incidents be done “as soon as practicable”. Such incident reporting shall therefore be done individually. Also, it is advisable that the Contractor keep his own records on health, safety and welfare of persons, and damage to property. It is advisable to include such records, as well as copies of incident reports, as appendixes to the bi-weekly reports. A sample format for an incident notification is shown below. Details of EHS performance will be reported to the Client through the SE’s reports to the Client. Training of Contractor’s Personnel 59. The Contractor shall provide sufficient training to his own personnel to ensure that they are all aware of the relevant aspects of these general conditions, any project EMP, and his own EHS-MP, and are able to fulfil their expected roles and functions. Specific training should be provided to those employees that have particular responsibilities associated with the implementation of the EHS-MP. General topics should be: • EHS in general (working procedures); • emergency procedures; and • social and cultural aspects (awareness raising on social issues). Cost of Compliance 60. It is expected that compliance with these conditions is already part of standard good workmanship and state of art as generally required under this Contract. The item “Compliance with Environmental Management Conditions” in the Bill of Quantities covers this cost. No other payments will be made to the Contractor for compliance with any request to avoid and/or mitigate an avoidable EHS impact. 3. Example Format: EHS Report Contract: Period of reporting: EHS management actions/measures: Summarize EHS management actions/measures taken during period of reporting, including planning and management activities (e.g. risk and impact assessments), EHS training, specific design and work measures taken, etc. EHS incidents: Report on any problems encountered in relation to EHS aspects, including its consequences (delays, costs) and corrective measures taken. Include relevant incident reports. EHS compliance: Report on compliance with Contract EHS conditions, including any cases of non-compliance. Changes: Final Report 72 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Report on any changes of assumptions, conditions, measures, designs and actual works in relation to EHS aspects. Concerns and observations: Report on any observations, concerns raised and/or decisions taken with regard to EHS management during site meetings and visits. Signature (Name, Title Date): Contractor Representative 4. Example Format: EHS Incident Notification EHS Incident Notification Provide within 24 hrs to the Supervising Engineer Originators Reference No:......................................................................................................... Date of Incident:................................................................. Time:........................ Location of incident:................................................................................................................... Name of Person(s) involved:....................................................................................................... Employing Company:.................................................................................................................... Type of Incident:............................................................................................................................ Description of Incident: Where, when, what, how, who, operation in progress at the time (only factual) Immediate Action: Immediate remedial action and actions taken to prevent reoccurrence or escalation Signature (Name, Title, Date):..................................................................................................... Contractor Representative Final Report 73 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 APPENDIX 5: WASTE MANAGEMENT PLAN S/N Potential Source Waste Type Waste Streams Management Cost A PRECONSTRUCTION 1 Movement of vehicles Emission COx, SOx, NOx, CO, Dust Use water suppression to prevent dust emission 100,000 on unpaved surface and Maintain vehicles and machineries to reduce engine exhaust emission Maintain low speed to reduce dust and gaseous emission Allow aerial dispersal over a large area. 2 Site Clearing and Non- • Vegetal Waste Vegetal waste shall be supplied to farmers for use --- Installation of temporary Hazardous as compost. workers camp and Woody vegetal shall be supplied to host offices and workshops communities for domestic uses including as fuel wood for cooking. • Industrial Waste: Metal 200,000 Segregated and stored on site to be collected at scraps, packaging waste least once a week for reuse or recycle through licensed third party facilities. 3 Workers’ camp Domestic • Food remnant, kitchen wastes. To be transferred to locals for use as compost and 100,000 and Sanitary Food packaging etc animal feed. Plastic and other packaging to be recycled through licensed recycling third parties. • Domestic Sewage Temporary stored and transferred to licensed carrier for disposal B CONSTRUCTION 1 Movement of vehicles Emission COx, SOx, NOx, CO, Dust See A1 on unpaved surface and engine exhaust 2 Civil works Non- • Spoils Reuse spoils as fill materials as much as possible 100,000 Hazardous • Waste Packaging and Dunnage Segregated and kept securely in closed containers /Industrial such as scrap wood, scrap on site. To be transferred to approved recycling metal, steel, glass, plastic, third parties for reuse/recycling. paper and cardboard, empty Non-recyclables to be removed by approved waste metal containers, excess contractor for onward disposal at approved sites. concrete, broken equipment, or components To be transferred to locals for use as compost and Workers’ camp/offices • Domestic-type waste: animal feed. wastepaper and food scraps, Plastic and other packaging to be recycled through metal cans licensed recycling third parties. 3 Civil Works Hazardous Solid Wastes: used batteries, Store on site in closed containers with secondary 300,000 Waste chemical containers, concrete etc containment and transferred to a registered waste contractor with off-site permitted hazardous waste Liquid Waste: spent lubricating treatment, storage, or disposal facilities oils, hydraulic fluids, brake fluids, battery electrolyte, and dielectric fluids, chemical cleaning agents, paints, primers, thinners, and corrosion control coatings; sealants and adhesives etc Civil works Waste Water Waste water from equipment Discharged to the ground as only very small -- washing and concrete production quantity is envisaged at this stage. 4 Workers’ camp Domestic • Food remnant, kitchen wastes. See A3 -- and Sanitary Food packaging etc • Domestic Sewage C OPERATION 1 Movement of vehicles Emission COx, SOx, NOx, CO, Dust See A1 2 Maintenance of bridge Non- • Packaging waste, scrap metals, Segregated and kept securely in closed containers and other infrastructures Hazardous plastic, paper and cardboard, on site. To be transferred to approved recycling /Industrial empty metal containers, broken third parties for reuse/recycling. equipment, or components Non-recyclables to be removed by approved waste • Domestic-type waste: contractor for onward disposal at approved sites. wastepaper and food scraps, To be transferred to locals for use as compost and metal cans animal feed. Plastic and other packaging to be Workers’ camp/offices recycled through licensed recycling third parties. 3 Maintenance of bridge Hazardous Same as B3 but smaller quantity See B3 and other infrastructures may be expected. Cost (Also captured the relevant section of ESMP Table 7.3) 800,000.00 Final Report 74 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 APPENDIX 6: PROJECT OCCUPATIONAL HEALTH AND SAFETY (OHS) PLAN 1.0 INTRODUCTION Every project poses its HSE risks. This plan was necessitated to meet up with OHS standards and to achieve the objectives set for the proposed project. The project team shall undertake to ensure high performance standards and conformity with contract requirements by managing the works in a systematic and thorough manner. 2.0 PROJECT DESCRIPTION The project entails the spot improvement of 65km rural roads in Adamawa State under RAMP-2. 2.1 Purpose The purpose of this document is to describe the Project Occupational Health and Safety (OHS) plan for the proposed bridge reconstruction and the specific management controls, risk control systems and workplace precautions required to ensure compliance with Occupational Health and Safety Laws and Standards. 2.2 HSE Objectives The Objectives for this plan are to: • Adopt a positive Health & Safety Culture. • Adopt the principles of prevention to avoid risk. • Complete the project without incident (Zero fatalities, Zero Lost Time Injury (LTI) or occupational illness). 2.3 Scope of Work The Project Occupational Health and Safety (OHS) plan covers the scope of works defined in the contract. This includes Preconstruction, Construction, Operation & Maintenance and Decommissioning phases. 2.4 Policy Statement In addition to the existing HSE policy, other policies shall be developed which includes: • Substance Abuse Policy – Prohibiting the consumption or possession of narcotics, drugs, alcohol and other banned substances • Emergency Response Policy – Stating commitment to ensure adequate resources and arrangement are in place in the case an emergency. • Community Affairs Policy – Stating commitment to foster healthy relationships with communities through observance of the highest standard of conduct. • Road Safety Policy–Stating commitment to complying with Road Traffic regulations and continuously improving its road safety performance by implementing a Road Safety Management Plan (RSMP) 3.0 KEY RESPONSIBILITIES Involvement of all in implementing, maintaining and continually improving OHS processes is the key to successful completion and achievement of quality objectives set by the management. All project personnel shall therefore be required to be familiar with the content of this OHS plan and shall participate in implementing, maintaining and improving the management system. It is the responsibility of the project manager and all key personnel to ensure that the requirements for quality are fulfilled for works under their responsibility. All new staff and staff who are given new responsibilities are to be inducted into the requirements set out in this plan in general and into their function and responsibilities in particular. 3.1 Project Manager Responsibilities • Set good example in HSE issues. • Ensure the availability of resources essential to establish, implement, maintain and improve the OHS Management System. • Define, document and communicate roles, allocate responsibilities and accountabilities, delegating authorities, to facilitate effective OHS management. • Ensure that all of the activities undertaken in the Project conform to Nigerian legislation, client requirements or international standards when applicable. • Review objectives achievements throughout the year. 3.2 Project Supervisors Responsibilities • Enforcing all phases of the established HSE plan. • Set good example in HSE issues. • Preparing Job Hazard Analysis when required. Final Report 75 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 • Ensuring the safety of all workers associated with the site. • Conducting HSE inspections. • Ensuring workers are competent for their allocated tasks. • Attending and participating in HSE meetings. • Participating in accident investigations. 3.3 HSE Manager/Supervisor Responsibilities • Prepare relevant OHS documentation and procedures. • Monitor the efficient implementation of OHS requirements. • Participate and organize the OHS risk assessments. • Advise management of compliance and of conditions requiring attention. • Conduct regular HSE inspections. • Make thorough analysis of statistical data and inspections; delineates problem areas; and makes recommendation for solutions. • Take part in the review of all OHS incidents and assist in investigating incident. • Monitor the efficient implementation of the Project’s OHS r equirements. • Organize the Project’s OHS risk assessment exercises. • Check on the use of all types of personal protective equipment specifies the use of appropriate PPE for the various work activities. Evaluates their effectiveness and suggests improvements where indicated. 3.4 HSE Advisor Responsibilities • Check on the use of all types of personal protective equipment specifies the use of appropriate PPE for the various work activities. Evaluates their effectiveness and suggests improvements. • Conduct independent inspections to observe conformance with established OHS Plan and determines the effectiveness of individual elements of the plan (pre-task briefing, weekly toolbox talk, etc) • Establish contact with Subcontractors with the objective of maintaining good relations and coordination of accident prevention activities and compliance with the established OHS plan. • Correct unsafe acts and unsafe conditions. • Deliver HSE induction/orientation course to all employees, including subcontractors. • Deliver HSE awareness course and toolbox talk. • Advise employees on OHS matters. 3.5 All employees Responsibilities • Take all reasonable and practical steps to care for their own health and safety and avoid affecting the health and safety of co-workers and the general public. • Follow all instructions and use the equipment properly • Not interfere with any safety arrangements. • Report any circumstances which may not comply with the project’s OHS management system. 4.0 Competency All personnel required to operate or work with any equipment or machine must be competent, be tested for each equipment that he/she shall be operating. All personnel who as part of their profession require licensing or certification must obtain the necessary certification before he/she shall be allowed to work on the site. 5.0 Fitness All personnel working on site shall be required to be certified medically fit to do so by an approved medical facility or Medical Doctor (pre-employment medical examination) 6.0 HSE Training 6.1 Induction/Orientation Every new or rehired employee and Subcontractors employees must undergo mandatory OHS orientation / induction. The purpose of the Induction is to educate workers and make them aware of the major potential hazards he or she shall come into contact with while working on the site; also, it is one more opportunity to stress the importance of HSE being the first priority in the operations. The content of the HSE orientation / induction shall cover the following subjects: • Site safety rules. • Personnel protective equipment requirements (PPE). • Environmental sensitivity and protection. • Preparation and planning of the job (Daily Pre-task talk). Final Report 76 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 • Emergency plan and muster points. 6.2 Project Specific HSE Training In addition to the HSE orientation /induction, there shall be specific site HSE trainings which shall cover the following topics: • Manual handling. • Electrical Safety • Emergency Prevention, Preparedness and Response • Work at height training • First Aid training ( for site First Aiders) • Lifting and Rigging • Safe Driving techniques (for drivers) 7.0 Hazard identification & HSE risk assessment 7.1 Project HSE Risk Assessment The project HSE risk assessment shall be developed and recorded. The Project’s HSE risk assessment shall be conducted by a team consisting of HSE Manager/ Supervisor and technical managers/supervisors. It must be approved by the Project manager. 7.2 Fire Risk Assessment A fire risk assessment shall be developed and recorded. A fire safety plan shall be in place in the site. 7.3 Job Hazard Analysis Job hazard analysis is required when the hazards and risks associated with a specific task is to be identified so as to implement control measures. The HSE department together with the technical managers/supervisors shall develop a job hazard analysis when applicable. 8.0 EMERGENCY PREPAREDNESS AND RESPONSE Emergency procedures and evacuation plan shall be developed by the HSE Department and displayed on the notice board. These procedures shall be communicated to all staff. Also each section/department shall have at least a trained first aider at all times. 9.0 HSE IMPLEMENTATION AND PERFORMANCE MONITORING 9.1 HSE Meetings HSE management meetings shall be held once a month. The meeting is to help identify safety problems, develop solutions, review incident reports, provide training and evaluate the effectiveness of our safety program. Some of the meetings shall be: • Project/Site Management HSE Meeting for management and supervision (Monthly). • Tool box talk meetings for all workforce (Weekly). • Pre-task briefing for all workforces (Daily). • Special situation meeting (As required). 9.2 HSE Reporting All incidents and illnesses must be reported to site supervisor after which investigation shall commence and recorded so that appropriate corrective actions shall be implemented to prevent any re-occurrence and report findings shall be forwarded to management for review. Reporting requirements shall include notification of incident, investigation report, and monthly report. Notification of Incident form shall be developed which shall be filled and submitted to HSE department for investigation. 9.3 HSE Inspection and Audits For continual improvement of HSE management system, HSE inspection and audit shall be conducted. An inspection checklist shall be developed. This is to ensure that the HSE management system is being adhered to. The inspection shall be conducted by the HSE department together with site management. 9.4 Corrective and Preventive Actions and Non-Conformities During the cause of inspections, concerns raised shall be addressed and closed out. It is expected that in a period of two weeks, a close out inspection shall take place to verify that the corrective actions have been closed. 10.0 Project HSE Rules The project HSE rules shall be developed and supervision shall develop specific rules and procedures when necessary. The following site rules shall be implemented at all times. The Site Manager shall draw these rules to the attention of their own workmen or staff. All sub-contractors must ensure that these rules are drawn to the attention of their workmen and staff. Final Report 77 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 The Principal Contractor may implement additional site rules during the contract programme. Any such additional rules shall be notified to all personnel engaged on the project prior to their implementation. The HSE rules shall include but not limited to: 1. Personal Protective Equipment must be worn at all times. 2. All instructions issued by the Site Manager regarding the storage, handling or cleaning of materials, plant and equipment must be followed. 3. All vehicles must be parked in the designated areas. 4. Any workman suffering from a medical condition that might affect his work and/or that could require specific Medical treatment must inform the supervisor before commencing work. 5. All site tools shall either be battery operated or 110 volts. 6. No one shall be permitted on site if it is believed that they are under the influence of alcohol or drugs. 7. Vehicles must not reverse without a banksman in attendance. 8. All visitors to site must undergo a site-specific induction and operative Identity badges must be worn at all times. 9. All excavations must be secured. 10. Smoking and eating shall only be permitted in the designated area. This area shall be identified during induction. 11. No hot works operations are permitted without a hot work permit in place. 12. There shall be no radios or other music playing devices on site. 13. Good housekeeping practices to be adopted. 14. Compliance with all Ethical Power Permit to Work systems 15. The site keyed access procedure must be strictly adhered to. 16. All Contractors must comply with Site Health & Safety Guidelines / Site Safety Method Statement 17. No untrained worker shall be permitted to operate heavy machineries. 11.0 SAFE WORK PRACTICES Implementing safe work practices is one of the keys to achieving our HSE objectives and some of these safe work practices include: 11.1 Personal Protective Equipment (PPE) The basic PPE required for the project shall be Safety Glasses, Safety Boots, Hand Gloves, Hard Hat and Coverall. Any other PPE shall be used as applicable. Management is responsible for the provision of PPE and usage shall be enforced at all time. PPE shall be provided in circumstances where exposure to hazards cannot be avoided by other means or to supplement existing control measures identified by a risk assessment. An assessment shall be made to ensure that the PPE is suitable for purpose and is appropriate to the risk involved. Information, instruction & training shall be given to all employees on safe use, maintenance and storage of PPE. Employees shall, in accordance with instructions given, make full use of all PPE provided and maintain it in a serviceable condition and report its loss or defect immediately to the maintenance department where it shall be replaced. PPE shall be replaced when it is no longer serviceable and returned on a new for old basis. Employees shall sign to state that they have received PPE when issued. 12.0 WELFARE FACILITIES The provision of welfare facilities on the site shall be communicated to all operatives at site induction. A cleaning regime shall be implemented and maintained for the duration of the construction phase to ensure the site welfare facilities remain in a clean and tidy condition. If mains drinking water becomes unavailable during the construction phase bottled water shall be brought to site for all operatives for the necessary period. 13.0 SIGNAGE Adequate provision for warning and directional signs shall be made. 14.0 PROJECT HSE PROCEDURES OHS procedures shall be developed. Project activities shall generally be controlled in accordance with OHS Procedures. These procedures shall include: • Lifting and Rigging Procedure • HSE Reporting Procedure • Working at Height Procedure. • Emergency Procedure. Final Report 78 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 APPENDIX 7: SCOPING CHECKLIST FOR INVOLUNTARY RESETTLEMENT The checklist below was used to assess the entire 65km road stretch for any encumbrances including buildings, economic trees, cultural properties and other assets that may lead to involuntary resettlement and subsequent development of ARAP/RAP. Following the assessment, the roads were discovered to be devoid of any significant encumbrances and as such involuntary resettlement will therefore not be applicable to the project. Minor adjustments have also been included in the road design in specific places to deliberately avoid key community assets. 1. Project Title: ________________________________________________________________ 2. State: ________________________ Local Government Area: _________________________ 3. Project Community: __________________________________________________________ 4. Road Name: __________________________________ Road Length: ___________________ 5. Project Activity___________________________________________ S/N Activity Responses/Remarks 1 Minimum land area (width) required for the proposed development (meters) 2 Available total land area (width) within the identified location (meters) 3 Are there any environmentally and culturally Yes No sensitive areas within 250m? 4 Any historic, archaeological reserve, ancient or protected monument, graveyards, temples, shrines within the minimum land area (width) required 5 Need to open new, temporary or permanent, access roads? 6 Any acquisition (temporarily or permanently) of land (public or private) for the development 7 Is there any potential for land dispute, assets and livelihoods displacement? 8 Involuntary restriction of access by people to legally designated parks and protected areas 9 Will there be need to prepare a Resettlement Instrument? 10 Name of the officer completed the form (From the SPIU) 11 Designation and contact Information 12 List of team members 13 Overall observation and recommendation from the team 14 Name and Contact Information of Project Coordinator 15 Remarks of Project Coordinator 16 Signature and Date Final Report 79 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 APPENDIX 8: CULTURAL HERITAGE MANAGEMENT / CHANCE FIND PROCEDURE Identification and Assessment For Cultural Heritage Management (CHM) under the Adamawa RAMP 2, Inventory will always be a key management tool in the area of identification and assessment. The extent to which inventories are prepared will depend on criteria adopted by the PIU and in lines with requirements or guidelines by the WB. The principal best practice in assessing cultural heritage issues around roads to be rehabilitated under the Adamawa RAMP 2 is to have a thematic and individual value assessment procedure in place, so as to justify long-term conservation of an asset. The aim of an identification and assessment process should be not only the identification of places, but also the establishment of a hierarchy of significant places under a thematic system. Best Practice Inputs • The Adamawa RAMP 2 should have a standard inventory form, also available as a Standard Operating Procedure (SOP). • Inventory should be updated as new information comes to light, or as new technology is introduced eg. GPS plotting of sites. • Inventory is thematically linked and has the primary aim of revealing a hierarchy of significant places under a variety of relevant themes. • Inventory work focuses on geographic areas or themes where there is little recorded inventory and a potential threat exists to unrecorded sites. • Each road project area has assessment criteria and an assessment process, both of which have been endorsed by the SPIUs Safeguard Unit and WB. • The Adamawa RAMP 2 SPIU should maintain a CHM database containing all information relating to history and management of CHM assets with cross-reference to other state inventories. • Assessment of significance of heritage places by an external CHM specialist should be a prerequisite for major capital expenditure on any CHM asset. Allocating Resources Best Practice inputs/Indicators 1. There should be provision for access to a capital works budget for CHM catch up maintenance. 2. The Adamawa SPIU should plan for an ongoing core funding base for cyclical maintenance of CHM assets within each institution responsible for CHM and the reflection of this responsibility in the expected outputs. 3. Ensure risk management actions for CHM emergencies. 4. Prioritisation of resource allocation to places on a thematic significance basis. This should be founded on an understanding of the history of land under management and broader state or national themes. 5. The proportion of CHM staff /institutional responsibilities to CHM assets managed should be similar to the proportion of staff to assets in other functional areas within the organisation. 6. Identification of core competencies for CHM staff/institutional responsibilities and competency- based recruitment procedures including assessment of competencies by a CHM specialist. 7. The SPIU should ensure that training in core CHM competencies are integrated into SPIU training programs. (Including instruction in broad CHM principles and specific standard operating procedures) 8. Development of a suite of partnership tools to expand CHM management options eg. Local government management, community participation. 9. Regular analysis of CHM assets to ensure that each asset is managed by the Adamawa RAMP 2 SPIU with the best expertise, resources, motivation and local presence to effectively conserve that place, and to present the place if it is appropriate to do so. 10. Comprehensive guidelines and programs to promote & support community involvement in CHM. 11. All leases on CHM assets include provision for specific ongoing works funded by lessee. Final Report 80 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 12. Revenue generated from CHM should be retained for CHM without a corresponding drop in budget funding, in order to encourage sustainable management. Protection 1. The Adamawa SPIU should ensure that the process of acquiring places with a range of conservation or heritage values (natural, historic and indigenous) should take into account all the identified values and provide for their future management. 2. If the SPIU considers acquisition is not an option, or is unnecessary, then other options including reserving, listing on a state heritage register, voluntary conservation agreement, covenanting, gazetting or referral to another relevant authority are pursued, with the co- operation of the owner. 3. The Adamawa RAMP 2 risk management strategy addresses the need for staff training and appropriate checks and balances to minimise the threat to CHM assets by in-house staff. Conservation 1. Conservation of places of cultural significance should be done according to a plan – a conservation management plan (CMP). 2. The breadth and detail of CMPs are commensurate with the needs of the place. 3. Shorter CMPs for individual sites, tailored to specific circumstances, should be prepared where; there is urgency to do the work, or the issues are simple and the vision statement for the place dictates action, or the plan forms part of a broader management plan. 4. Broad management plans or ‘historic area plans’ are prepared for larger land areas with predominantly historic values or places with multiple, geographically linked heritage assets. Work specifications or shorter CMPs are then prepared for each identified heritage asset in the area. 5. All CMPs are signed off by, at the minimum, by the SPIUS Safeguard Unit (or their equivalent) to ensure organisational ‘buy-in’. 6. Costed work specifications, together with plans, must be are prepared to relevant industry standards 7. Provision is made for a CHM specialist to inspect progress and ensure that work is proceeding according to the plan and that all work is supervised and conducted by skilled conservation practitioners or tradespeople. 8. Where sites have a multiplicity of values (e.g. natural and cultural as well as historic), then an overarching integrated management plan is prepared for that place. Cultural heritage is a component of such a plan. Monitoring Physical monitoring of sites of cultural heritage will require synergized involvement attention by several relevant state and national agencies e.g. State Ministry for Culture and Tourism. Best Practice Inputs/Indicators The Adamawa RAMP 2 PIU should ensure: 1. The use of a formal asset management and monitoring system for CHM assets. 2. Annual reporting of agreed performance measures 3. Auditing of CHM to ensure management objectives are met 4. Integration of heritage places into organizational asset management systems. 5. A process existing for consistently reviewing plans, quality of planning & those who prepare them. 6. Establishment of a register of contract CHM specialists that is regularly reviewed based on existing contractors’ work, allows for the addition of new contractors and is open to public inspection. 7. Long term monitoring of the condition of cultural heritage places 8. Regular meetings of Adamawa SPIU Staff and CHM specialists as a means of monitoring progress towards best practice and assisting agencies to set higher levels of best practice. 9. Ongoing market research to measure effectiveness of presentation in interpreting specific places, raising awareness of cultural heritage conservation and encouraging appropriate growth in visitor numbers. 10. A CHM strategy/policy document which is published and subject to public consultation and scrutiny 11. Monitoring of visitor numbers at all actively managed places Final Report 81 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 APPENDIX 9: Contractor’s Code of Conduct on Gender Based Violence (GBV) and Sexual Exploitation & Abuse (SEA) The company is obliged to create and maintain an environment which prevents Gender Based Violence (GBV) and Sexual Exploitation & Abuse (SEA) issues. The company is also required to maintain an environment where the unacceptability of GBV and actions against children are clearly communicated to all those involved in the project. In order to prevent GBV and SEA, the following core principles and minimum standards of behaviour will apply to all employees without exception: 1. GBV/SEA constitutes acts of gross misconduct and are therefore grounds for sanctions, penalties and/or termination of employment. All forms of GBV/SEA including grooming are unacceptable, be it on the work site, the work site surroundings, project neighbourhoods or at worker’s camps. Prosecution of those who commit GBV or SEA will be followed. 2. Treat women, children (persons under the age of 18), and men with respect regardless of race, colour, language, religion, political or other opinion, national, ethnic or social origin, property, disability, birth or other status. 3. Do not use inappropriate language or behaviour towards women, children and men. This includes harassing, abusive, sexually provocative, derogatory, demeaning or culturally inappropriate words, gestures or actions. 4. Sexual activity with children under 18—including through digital media—is prohibited. Mistaken belief regarding the age of a child and consent from the child is not a defense. 5. Sexual favours or other forms of humiliating, degrading or exploitative behaviour are prohibited. 6. Sexual interactions between contractor’s and consultant’s employees at any level and member of the communities surrounding the workplace that are not agreed to with full consent by all parties involved in the sexual act are prohibited. This includes relationships involving the withholding/promise of actual provision of benefit (monetary or non-monetary) to community members in exchange for sex – such sexual activity is considered “non- consensual” within the scope of this Code. 7. All employees are required to attend an induction training course prior to commencing work on site to ensure they are familiar with the GBV/SEA Code of Conduct. 8. All employees must attend a mandatory training course once a month for the duration of the contract starting from the first induction training prior to commencement of work to reinforce the understanding of the institutional GBV and SEA Code of Conduct. 9. All employees will be required to sign an individual Code of Conduct confirming their agreement to support GBV and SEA activities. I do hereby acknowledge that I have read the foregoing Code of Conduct, do agree to comply with the standards contained therein and understand my roles and responsibilities to prevent and respond to GBV and SEA. I understand that any action inconsistent with this Code of Conduct or failure to take action mandated by this Code of Conduct may result in disciplinary action. FOR THE COMPANY Signed by ____________________ Title: _________________________ Date: _________________________ Final Report 82 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 APPENDIX 10: Manager’s Code of Conduct on Gender Based Violence (GBV) and Sexual Exploitation & Abuse (SEA) Managers at all levels have responsibilities to create and maintain an environment that prevents GBV and SEA. They need to support and promote the implementation of the Company Codes of Conduct. To that end, Project Managers are required to sign up to Codes of Conduct applicable to their managerial duties within the context and also sign the Individual Codes of Conduct. This commits them to support and develop systems that facilitate the implementation of this action plan and maintain a GBV-free, child-safe and conflict-free work environment. These responsibilities include but are not limited to: Mobilization 1. Establish a GBV/SEA Compliance Team from the contractor’s and consultant’s staff to write an Action Plan that will implement the GBV and SEA Codes of Conduct. 2. The Action Plan shall, as a minimum, include the i. Standard Reporting Procedure to report GBV and SEA issues through the project Grievance Redress Mechanism (GRM); ii. Accountability Measures to protect confidentiality of all involved; and, iii. Response Protocol applicable to GBV survivors/survivors (including access to support coping and post-trauma management strategies) and perpetrators. iv. Engagement of the services of social service providers (NGOs) with requisite skill in the prevention and management of GBV and SEA. 3. Coordinate and monitor the development of the Action Plan and submit for review to the RAMP-PIU safeguards teams, as well as the World Bank prior to mobilization. 4. Update the Action Plan to reflect feedback and ensure the Action Plan is carried out in its entirety. 5. Provide appropriate resources and training opportunities for capacity building so members of the compliance team will feel confident in performing their duties. Participation in the Compliance tame will be recognized in employee’s scope of work and performance evaluations. 6. Ensure that contractor, consultant and client staff are familiar with the RAMP GRM and that they can use it to anonymously report concerns over GBV and SEA. 7. Hold quarterly update meetings with the compliance team to discuss ways to strengthen resources and GBV/SEA support for employees and community members. 8. In compliance with applicable laws and to the best of your abilities, prevent perpetrators of sexual exploitation and abuse from being hired, re-hired or deployed. Use background and criminal reference checks for all employees. 9. Ensure that when engaging in partnership, sub-grant or sub-recipient agreements, these agreements a) incorporate this Code of Conduct as an attachment; b) include the appropriate language requiring such contracting entities and individuals, and their employees and volunteers to comply with this Code of Conduct; and c) expressly state that the failure of those entities or individuals, as appropriate, to take preventive measures against GBV and SEA, to investigate allegations thereof, or to take corrective actions when GBV/SEA has occurred, shall constitute grounds for sanctions and penalties. Training 1. All managers are required to attend an induction manager training course prior to commencing work on site to ensure that they are familiar with their roles and responsibilities in upholding the GBV/SEA Codes of Conduct. 2. Provide time during work hours to ensure that direct recruits attend the mandatory induction training which covers GBV/SEA training required of all employees prior to commencing work on site. Final Report 83 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 3. Managers are required to attend and assist with the NGO-facilitated monthly training courses for all employees. Managers will be required to introduce the trainings and announce results of consequential evaluations. 4. Collect satisfaction surveys to evaluate training experiences and provide advice on improving the effectiveness of training. Prevention 1. All managers and employees shall receive a clear written statement of the company’s requirements with regards to preventing GBV/SEA in addition to the training. 2. Managers must verbally and in writing explain the company and individual codes of conduct to all direct recruits. 3. All managers and employees must sign the individual ‘Code of Conduct for GBV and SEA, including acknowledgment that they have read and agree with the code of conduct. 4. To ensure maximum effectiveness of the Codes of Conduct, managers are required to prominently display the Company and Individual Codes of Conduct in clear view in public areas of the work space. Examples of areas include waiting, rest and lobby areas of sites, canteen areas, health clinics. 5. Managers will explain the GRM process to all employees and encourage them to report suspected or actual GBV/SEA 6. Mangers should also promote internal sensitization initiatives (e.g. workshops, campaigns, on-site demonstrations etc.) throughout the entire duration of their appointment in collaboration with the compliance team, service providers and in accordance to the Action Plan. 7. Managers must provide support and resources to the compliance tea and service provider NGOs to create and disseminate the internal sensitization initiatives through the Awareness-raising strategy under the Action Plan. Response 1. Managers will be required to provide input, final decisions and sign off on the Standard Reporting Procedures and Response Protocol developed by the compliance team as part of the Action Plan. 2. Once signed off, managers will uphold the Accountability Measures set forth in the Action Plan to maintain the confidentiality of all employees who report or (allegedly) perpetrate incidences of GBV/SEA (unless a breach of confidentiality is required to protect persons or property from serious harm or where required by law). 3. Once a sanction has been determined, the relevant manager(s) is/are expected to be personally responsible for ensuring that the measure is effectively enforced, within a maximum timeframe of 14 days from the date on which the decision was made. 4. Managers failing to comply with such provision can be in turn subject to disciplinary measures, to be determined and enacted by the company’s CEO, Managing Director or equivalent highest- ranking manager. Those measures may include: i. Informal warning ii. Formal warning iii. Additional Training iv. Loss of up to one week’s salary. v. Suspension of employment (without payment of salary), for a minimum period of 1 month up to a maximum of 6 months. vi. Termination of employment. I do hereby acknowledge that I have read the foregoing Code of Conduct, do agree to comply with the standards contained therein and understand my roles and responsibilities to prevent and respond to GBV and SEA. I understand that any action inconsistent with this Code of Conduct or failure to take action mandated by this Code of Conduct may result in disciplinary action. FOR THE EMPLOYER Signed by ____________________ Title: _________________________ Date: _________________________ Final Report 84 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 APPENDIX 11: EMPLOYEE’S CODE OF CONDUCT on Gender Based Violence (GBV) and Sexual Exploitation & Abuse (SEA) I, __________________________________________ (name of employee), acknowledge that preventing Gender-based Violence (GBV) and Sexual Exploitation & Abuse are important. GBV/SEA activities constitute acts of gross misconduct and are therefore grounds for sanctions, penalties or termination of employment. All forms of GBV or SEA are unacceptable either on the work site, neighbouring project communities, or at worker’s camps. Prosecution of those who commit GBV/SEA will be followed as appropriate according to applicable laws. I also acknowledge the need to maintain peaceful relationships and interactions with residents of project areas. Specifically, I agree that while working on projects of the Rural Access and Mobility Project (RAMP), I will: i. Maintain conflict-free relationships with residents of project areas when such relationships and interactions become necessary. ii. Consent to police background check. iii. Treat women, children (persons under the age of 18), and men with respect regardless of race, colour, language, religion, political or other opinion, national, ethnic or social origin, property, disability, birth or other status. iv. Not use language or behaviour towards women, children or men that is inappropriate, harassing, abusive, sexually provocative, demeaning or culturally inappropriate. v. Not participate in sexual activity with children—including grooming or through digital media. Mistaken belief regarding the age of a child and consent from the child is not a defence. vi. Not engage in sexual favours or other forms of humiliating, degrading or exploitative behaviour. vii. Not have sexual interactions with members of the communities surrounding the work place and worker’s camps that are not agreed to with full consent by all parties involved in the sexual act. This includes relationships involving the withholding or promise of actual provision of benefit (monetary or non-monetary) to community members in exchange for sex—such sexual activity is considered “non-consensual” within the scope of this Code. viii. Attend and actively partake in training courses related to HIV/AIDS, GBV and SEA as requested by my employer. ix. Report through the GRM or to my manager suspected or actual GBV and/or SEA by a fellow worker, whether in my company or not, or any breaches of this code of conduct. With regard to children under the age of 18: x. Wherever possible, ensure that another adult is present when working in the proximity of children. xi. Not invite unaccompanied children into my home, unless they are at immediate risk of injury or in physical danger. xii. Not sleep close to unsupervised children unless absolutely necessary, in which case I must obtain my supervisor’s permission, and ensure that another adult is present if possible. xiii. Use any computers, mobile phones, or video and digital cameras appropriately, and never to exploit or harass children or to access child pornography through any medium (see also “Use of children’s images for work related purposes”). xiv. Refrain from physical punishment or discipline of children. xv. Refrain from hiring children for domestic or other labor which is inappropriate given their age or developmental stage, which interferes with their time available for education and recreational activities, or which places them at significant risk of injury. xvi. Comply with all relevant local legislation, including labour laws in relation to child labour. Final Report 85 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Use of children’s images for work related purposes When photographing or filming a child for work related purposes, I must: xvii. Before photographing or filming a child, assess and endeavour to comply with local traditions or restrictions for reproducing personal images. xviii. Before photographing or filming a child, obtain informed consent from the child and a parent or guardian of the child. As part of this I must explain how the photograph or film will be used. xix. Ensure photographs, films, videos and DVDs present children in a dignified and respectful manner and not in a vulnerable or submissive manner. Children should be adequately clothed and not in poses that could be seen as sexually suggestive. xx. Ensure images are honest representations of the context and the facts. xxi. Ensure file labels do not reveal identifying information about a child when sending images electronically. I understand that it is my responsibility to use common sense and avoid actions or behaviour that could be construed as GBV or SEA or breach this code of conduct. I do hereby acknowledge that I have read the foregoing Code of Conduct, do agree to comply with the standards contained therein and understand my roles and responsibilities to prevent and respond to GBV and SEA. I understand that any action inconsistent with this Code of Conduct or failure to take action mandated by this Code of Conduct may result in disciplinary action and may affect my ongoing employment. Signed by ____________________ Signed by ____________________ (Employee) (Employer/Manager) Title: _________________________ Title: _________________________ Date: _________________________ Date: _________________________ Final Report 86 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 APPENDIX 12: Traffic Management Plan In general, a Traffic Management Plan is required for all projects that could have an impact on: • MOBILITY - including interruptions to pedestrians, cyclists and vehicular traffic; and • COMMUNITY - including interruptions to surrounding businesses and residents from construction activity and worker parking needs. The objective of this TMP is to provide safe passage for pedestrians, cyclists and vehicular traffic along the proposed roads project areas. Components of the Traffic Management Plan The proposed TMP for the construction works should to a minimum address the following: The Contractor should designate a TMP Supervisor who will oversee traffic management along major roads within the project corridors; Traffic Management Plan for the project will address the following: a) Safety Signage: Safety signage will be put up along all major roads in within the project corridors. This would inform motorists and other road users of the ongoing construction works within the area. These signages will indicate that there are “Men at Work”. Caution is most required by motorists and cyclists who transverse the project areas. b) Road Diversion Signage: Diversion signage will be erected at sensitive places where diversions will exist from the project implementation. c) Communication: The Contractor, with support from the RAMP-SPIU, will prepare a communication protocol which will be shared with the communities within the respective zones. The communication protocol will provide a stepwise approach to informing residents about traffic plan alterations 48hrs before they are implemented. Communication with communities will be directly facilitated by the Contractor’s Community Liaison Officer and the Secretary of each respective Community Association. Additionally, communications should be made with the PIU, FRSC and Community associations a week prior to notifying the general populace. d) Liaisons with Government Traffic Agencies. The TMP will ensure liaisons with the FRSC at the State level. In situations where heavy traffic impacts are envisaged, the Contractor will liaise with the FRSC to ensure traffic coordination and mitigate adverse traffic impacts. The contractor shall ensure that all construction activities are performed in accordance with the approved Traffic Management Plan. Final Report 87 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 APPENDIX 13: LABOUR INFLUX PLAN The Labour Influx Management Plan for the rural roads rehabilitation Project, under the Adamawa Ramp 2 should to a minimum address specific activities that will be undertaken to minimize the impacts of labour influx on the local project communities. Elements for managing labour influx risks under the proposed project include: • The Contractor should endeavour to reduce labour influx by tapping into the local workforce: This is the most effective mitigation measure against labour influx. To avoid and mitigate impacts of influx, it is paramount that the Adamawa RAMP 2 SPIU, ensures that its Contractors make use of unskilled workforce which is recruited locally. Depending on the requirements of the sub-project and the skill level of the workforce, it may be possible to train local workers within a reasonable timeframe to meet project requirements. This may be more likely if such trained staff are needed afterwards for the operation and maintenance of the rehabilitated roads and upgraded hydraulic structures. • Establishment of worker codes of conduct: The Supervising Engineer and Safeguards Unit of the SPIU should ensure that Contractors establish a workers’ Code of Conduct (CoC). The CoC will help mitigate some of the social and environmental impacts of labour influx such as risk of social conflict, Increased risk of illicit behaviour and crime, Increased burden on and competition for public service provision, Wastewater discharges, Increased demand on freshwater resources, and Inadequate waste disposal and illegal waste disposal sites etc., will help keep workers (local/foreign) in check on the rules and regulations binding their engagement. • Training programs: Conduct and ensure key staff, including contractors, receive training regarding the likelihood, significance and management of influx-related issues such as HIV/AIDS, GBV, SEA, VAC etc. • Carry out Regular Monitoring: The Adamawa RAMP 2 SPIU should monitor for change throughout the project cycle on labour influx related mitigation compliance and on mitigation effectiveness from projects/contractors. Ensure a documented monitoring program that tracks key social outcomes, changes and issues at regular intervals throughout the project lifecycle Final Report 88 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 APPENDIX 14: BORROW PIT REMEDIATION PLAN A borrow pit is an area from which material is excavated for use in the construction of a nearby infrastructure project. Objectives of Borrow Pit remediation plan The objectives for the restoration and aftercare of the borrow pits are to: • Restore land to a condition suitable for its original use, post-excavation; • Essential mitigation for local environmental effects that occur as a consequence of the use of the borrow pits; and • Contribute to addressing the impact of climate change by taking opportunities to mitigate pre- existing and potential future flood risk and water stress risk issues. Design Principles for borrow pits The following design principles will be applied when siting the borrow pits • All borrow pits will be excavated only for granular material for use within the Proposed Scheme (i.e. not for commercial extraction); • Borrow pits will be backfilled using natural uncontaminated material from Proposed Scheme excavations (including clay / fines which are a by-product of processing the granular material at the borrow pit sites), and restored using subsoil and topsoil stripped from and stored within the Proposed Scheme. Surplus topsoil, whether from within and outside the borrow pit sites, will not be used as backfill. Topsoil and subsoil will normally be stripped and stored separately within the footprint of the borrow pit for use in site restoration; • It is intended that the borrow pits will be restored to the original ground level and to a condition suitable for their previous land use, except where the land is proposed to be used for other purposes, such as for a replacement floodplain storage area, balancing pond or access track; • Where agricultural uses are to be resumed on land disturbed during the construction of the Proposed roads, the design objective is to avoid any reduction in long term capability, which would downgrade the quality of the disturbed land, through the adoption of good practice technique in handling, storing and reinstating soils on that land and to provide a sufficiently deep soil profile to manage both wetter and drier conditions in the future due to climate change impacts; • Backfill will be compacted as much as necessary to meet the relevant requirements for the intended end use of the land; • Ruminate groundwater control during borrow pit excavation with regards to hydrological regimes Borrow pit Restoration Plans The plan will consider these approaches: • Soil reinstatement • Backfilling • Revegetation Final Report 89 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 APPENDIX 15: WORKERS CAMP SITE MANAGEMENT PLAN The Workers Camp Site Management Plan for the Spot improvement of rural roads Project, under the Adamawa Ramp 2 should to a minimum address specific activity that will be undertaken to minimize the impacts resulting from siting a workers camp on the local project communities. Elements for managing risks associated with the Workers Campsite under the proposed project include: • The Contractor shall ensure to site workers camp at a designated and approved location by the Adamawa RAMP 2 SPIU. • On-site Social and Health Care Facilities: Provision of basic on-site social and medical facilities such as first aid, basic health care center, recreational center, food service, etc. in order to reduce pressure on community facility. • Campsite Safety and Security: Provision of 24 hours security stationed at the Campsite to ensure the security and safety of construction workforce and construction equipment. • Campsite Waste Management: Adequate waste management of sewage and other forms of waste within the campsite. The Campsite shall be equipped with independent toilet facilities for male and female workers respectively, in order to discourage irregular waste disposal. Furthermore, standards must be instituted for personal and public hygiene among project workers. Additionally, project workers shall be properly trained on personal hygiene. • Establishment of and Training on Workers on Code of Conduct: The Supervising Engineer and Adamawa RAMP 2 Safeguards Unit shall ensure that Contractors establish a workers’ Code of Conduct (CoC). The CoC will help mitigate some of the social and environmental impacts of labour influx such as risk of social conflict, Increased risk of illicit behaviour and crime, Increased burden on and competition for public service provision, Wastewater discharges, Increased demand on freshwater resources, and Inadequate waste disposal and illegal waste disposal sites etc., will help keep workers (local/foreign) in check on the rules and regulations binding their engagement. Contractors to ensure provision of training to workforce on code of conduct and ensure strict compliance. Measures provided for in the ESMP to deter illicit behaviour and other social vices are adequately enforced. • Training programs: Conduct and ensure key staff, including contractors, receive training regarding the likelihood, significance and management of influx-related issues such as HIV/AIDS, GBV, SEA, VAC etc. • Carry out Regular Monitoring: The Adamawa RAMP 2 SPIU shall monitor for change throughout the project cycle to ensure compliance and on mitigation effectiveness from projects/contractors. Ensure a documented monitoring program that tracks key social outcomes, changes and issues at regular intervals throughout the project lifecycle Final Report 90 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 APPENDIX 16: EMERGENCY PREPAREDNESS AND RESPONSE PLAN This plan exists to satisfy the needs and to outline the steps to be taken to prepare for and respond to any emergency that may arise from the spot improvement of rural roads under the Adamawa RAMP 2 Project. Purpose The aim of the Adamawa RAMP 2 SPIU in responding to an emergency situation include: • The safety of all project related staff, rural residents, contractors and their workforce and guests. • Their physical and emotional well-being. • The timely stabilization of an emergency situation. • The protection of Contractor facility, property, and the belongings of workforce, rural residents, and guests. Applicability and Scope This plan applies to all staff, contractors, consultants and any person residing within the project corridors to include guests, employees, farmers, rural residents etc. The scope of this plan is intended to encompass all hazards. This plan may be consulted when responding to any and all emergencies. When encountering a situation which has not been expressly addressed in this plan, use good judgment and the guiding principles outlined below. Responsibilities The Emergency Preparedness and Response Plan is the responsibility of the EPRP Coordinator (the Adamawa RAMP 2 SPIU will need to appoint our recruit one/or include this to the responsibilities of it safeguards unit). He/She will review and update this plan at least once annually. Revisions will be made as needed throughout the year. Any suggestions, comments, or questions should be directed to him/her. In other instances, local emergency officials such as National Emergency Response Agency (NEMA) at the State-Level may assume certain responsibilities during emergencies such as evacuation and whatever other actions are necessary to save life and property. Order of Succession Leadership authority during an emergency shall flow downward through the following list of people: 1. Emergency Preparedness and Response Plan Coordinator 2. Chief Evacuation Coordinator 3. Evacuation Coordinators 4. Evacuation Wardens Emergency Communication During an emergency, the EPRP Coordinator will use the following means and methods of communication. Possible means and methods: ✓ Landline Telephones ✓ Cell Phones (possible outages during emergency) ✓ Texting (more reliable during emergency) ✓ Two-way Radios ✓ Email ✓ Take time to develop specific communication procedures defining who will be responsible for communications and what information will be communicated The following important contact should be available to report any emergency: • Safety & Security Agencies – NEMA, Federal Road Safety Corps (FRSC), Nigerian Army, Nigeria Security and Civil Defense Corps (NSCDC) • Environmental Health & Safety Organizations, NGOs, Community -Based Organizations, International Committee of the Red Cross (ICRC) • Adamawa RAMP 2 SPIU; Facilities Operations & Management (Main Office and Troubleshooter) • Health Service Centers • Office of Communications Final Report 91 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Emergency Contact Directory in a format below should be available. Name Primary Phone Secondary Phone Pager Media Inquiry Inquiries from the media during or after an emergency will be addressed by the EPRP Coordinator. The Adamawa RAMP 2 SPIU Communications Specialist will be consulted in releasing any information to the media (television and radio). At any time, the media can simply be referred to the SPIU Communications Specialist and vice versa. Trainings Before implementing the EPRP, the EPRP Coordinator should designate and train enough people to assist in the safe and orderly emergency evacuation of all staff, dam residence, and guests. The following activities should be carried out: • Review the EPRP with all the employees and representatives of the PAPs • Train each new employee when he or she is initially assigned to the job. • Review the plan with each employee when their actions or responsibilities under the plan change. • Retraining employees annually to effectively implement the plan. It is recommended that different departments discuss the content of the EPRP and other emergency plans and Project Affected Persons (PAPs) are educated on the types of emergencies that may occur, and are trained on the proper course of action. Emergency Protocols Fire Evacuation In the Event of a Fire: • Pull the Fire Alarm and Call the Fire Service • If you see smoke or flames: Use CARE: • Contain the fire by closing all doors as you leave • Activate the nearest Fire Alarm pull station (Pull stations are located near all building exits) • Report the fire by calling the fire Service • Evacuate or extinguish (In most cases, it is best to Evacuate) Use a Fire Extinguisher only if: • You have been trained • You have your back to an unobstructed exit • You have a fully charged and proper type unit for the fire you are fighting • The fire is contained, and you have reported the fire by Fire Alarm or by calling the Fire Service. • Everyone else has left the area • There is little smoke or flames Never fight a fire if: • You lack a safe way to escape should your efforts fail • It has left its source of origin • You are unsure of the type of extinguisher you need or have • If you can’t control the fire within 30 seconds, abandon your efforts, close the door(s) and evacuate immediately. Building Evacuation Final Report 92 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 Employees and PAPs should be familiar with evacuation routes in all the project corridors. If an evacuation order is issued for a building, or if it were necessary to evacuate due to an emergency, full cooperation with Safety and Security/emergency personnel is necessary: • Take only keys, wallets and essential belongings with you • If possible, wear weather appropriate clothing • If you are the last one to exit your room close, and lock doors • Leave the building immediately • Do not investigate the source of the emergency • Walk, don’t run, to the nearest exit • Use stairs, not elevators • Assist people with special needs • Get input from the individual how you can help before attempting any rescue technique or giving assistance. Ask how he or she can best be assisted or moved and whether there are any special considerations, methods, or any items that need to be brought with the person during the evacuation. Vulnerable Groups This consists of women, children, aged, sick and physically challenged individuals. • Do not walk up and grasp the arm of a vulnerable individual and attempt to lead her/him out of the building. First ask the person if s/he would like assistance or guidance in leading her/him out of the building to the Emergency Evacuation Meeting Location. • If there is no immediate danger, persons with disability/mobility limitations should shelter in place and call Safety and Security to report location and number of people needing assistance • If there is imminent danger and evacuation cannot be delayed, the person with a disability should be carried or helped from the building in the best and fastest manner (the person with the disability is the best authority as to how to be moved out of the building) • Follow instructions of identified emergency personnel • Wait for instructions before returning to your building after an evacuation Medical Emergency If someone is injured or becomes ill: • Stay Calm • Call Health Clinic or Health Service Centers and explain the type of emergency, the location, condition, and number of victims • Let the dispatcher know of any safety hazards - chemical spill, fire, fumes, etc. • Do not hang up unless told to do so by the dispatcher • Do not move the victim unless there is danger of further injury if s/he is not moved • Render first-aid or CPR only if you have been trained • Do not leave the injured person except to summon help • Comfort the victim until emergency medical services arrive • Have someone stand outside the building to flag down the ambulance and/or Safety and Security when they reach the vicinity Utility Failure and Natural Disaster Utility Failures These may include electrical outages, plumbing failure/flooding, etc. For personal safety, in the event of a utility failure: • Remain calm • Immediately notify Safety and Security. • If the building must be evacuated, follow the instructions on Building Evacuation • Unplug all electrical equipment (including computers) and turn off light switches • Use a flashlight: Do not light candles or use other kinds of flames for lighting Floods Final Report 93 | P a g e ESMP for Spot Improvement of 65km Access Roads to 19Nos River Crossings in Adamawa State under RAMP-2 If Minor or area flooding on roads occurs: • Secure vital equipment, records, and other important papers • If present in your area, report all hazardous materials (chemical, biological, and/or radioactive) to SPIU Safeguards Unit or to NEMA • Move to higher, safer ground • Shut off all electrical equipment • Do not attempt to drive or walk through flooded areas • Wait for further instructions on immediate action from Safety and Security • If the building must be evacuated, follow the instructions on Building Evacuation • Do not return to your building if you have been evacuated by flooding until you have been instructed to do so by the EPRP Coordinator. • If you are assisting with flood cleanup, report immediately to SPIU Safeguards Unit or NEMA any oil, chemical, or radioactive materials suspected of mixing with flood waters. Final Report 94 | P a g e