Procurement Plan for Assam Citizen Centric Service Delivery Project I. General 1. Project information: Country : India Borrower : Republic of India Project Name : Assam Citizen Centric Service Delivery Project Loan No. : Project Implementing Agency : ARIAS (PIA), etc. 2. Bank’s approval Date of the procurement Plan Original : April 12, 2017 3. Date of General Procurement Notice: 4. Period covered by this procurement plan: First 18 months II. Goods and non-consulting services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement. World Bank review of procurement: The World Bank will prior review (thresholds are based on “Moderate” rating, will be modified if risk rating is changed after assessment by Bank during the project implementation) the following contracts: a) Goods, Information Technology and Non-consulting Services: All contracts more than US$ 4 million equivalent First contract issued by implementing agency [IA] will be subject to prior review irrespective of their value. In addition, the justifications for all contracts to be issued on the basis of LIB, single- source or direct contracting will be subject to prior review. The above thresholds are for the initial 18 months implementation period; based on the procurement performance of the project these thresholds may be subsequently modified by Bank. In case of Post Review contracts, the inputs of Bank on Technical Specifications will be obtained by project. The procurement plan will be subsequently updated annually (or at any other time if required) and will reflect any change in prior review thresholds. The World Bank will carry out an annual ex-post procurement review of the procurement falling below the prior review thresholds provided above. To avoid any doubts, the Bank may conduct at any time Independent Procurement Reviews (IPRs) of all the contracts financed under the loan. Domestic preference is allowed only for Procurement of Goods and Information Technology and not for procurement of Works. Method Threshold Category Method of Procurement (US$ Equivalent) Goods and International Competitive Bidding (ICB) > 3,000,000 non- Limited International Bidding (LIB) wherever agreed by Bank consultant National Competitive Bidding (NCB) Up to 3,000,000 (with NCB services conditions) (NCS) Shopping Up to 100,000 Direct Contracting (DC) As per paragraph 3.7 of Guidelines 2. Prequalification. Pre-qualification is not envisaged for any package under the Project. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not Applicable 4. Reference to (if any) Project Implementation Plan: Not Applicable 5. Retroactive Financing : As per legal agreement 6. NCB Condition: National competition for the procurement of goods and works according to the established thresholds will be conducted in accordance with paragraphs 3.3 & 3.4 of Section III of the Guidelines and the following provisions: a) Only the model bidding documents for NCB agreed with the GoI Task Force (and as amended from time to time), shall be used for bidding; b) Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded), at least 30 days prior to the deadline for the submission of bids; c) No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small- scale enterprises or enterprises from any given State; d) Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; e) Extension of bid validity shall not be allowed with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by Bank only in cases of Force Majeure and circumstances beyond the control of the Purchaser/Employer); f) Re-bidding shall not be carried out with reference to contracts subject to Bank prior review without the prior concurrence of the Bank. The system of rejecting bids outside a pre-determined margin or "bracket" of prices shall not be used in the project; g) Rate contracts entered into by Directorate General of Supplies and Disposals (DGS&D) will not be acceptable as a substitute for NCB procedures unless agreed with the Bank on case to case basis. Such contracts will be acceptable however for any procurement under the Shopping procedures; h) Use of DGS&D rate contracts as Framework Agreement must be reflected in the procurement plan agreed by the Bank for particular goods. Before issuing the purchasing order, the Bank will have to advise the government on carrying out a price analysis on the specific good that is intended to be purchased. If after this due diligence the borrower concludes [and Bank agrees] that the DGS&D rate contract is not suitable, then the borrower will have to proceed using NCB or shopping depending on the value. To meet the Bank's requirements for right to audit and F&C, these clauses may be included in the Purchase Orders [in case the purchasers are directly placing the purchase orders to DGS&D rate contract holders]. On the other hand, if indent is placed through DGS&D, the Purchaser has the option to sign a separate undertaking with DGS&D rate contract holder, where Bank’s right to audit and F&C clauses could be mentioned. i) Two or three envelope system will not be used (except when using e-procurement system assessed and agreed by the Bank). 7. Procurement Packages with Methods and Time Schedule as per Table in the excel sheet (procurement plan) [attached separately] III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: a) Consultancy Services for selection of firms : All contracts more than US$ 2.0 million equivalent; b) Consultancy services for selection of individuals: All contracts above US$ 0.4 million. c) First contract issued by implementing agency [IA] will be subject to prior review irrespective of their value. In addition, the justifications for all contracts to be issued on the basis of single-source or direct contracting will be subject to prior review. The above thresholds are for the initial 18-month implementation period; based on the procurement performance of the project these thresholds may be subsequently modified by Bank. In case of Post Review contracts, the inputs of Bank on TORs will be obtained by project. The procurement plan will be subsequently updated annually (or at any other time if required) and will reflect any change in prior review thresholds. The World Bank will carry out an annual ex-post procurement review of the procurement falling below the prior review thresholds provided above. To avoid any doubts, the Bank may conduct at any time Independent Procurement Reviews (IPRs) of all the contracts financed under the loan. Selection Method Method Threshold (USD) Consultants’ Selection Based on Consultants’ Qualifications Up to 300,000 Services (CQS)/Least-Cost Selection (LCS) Single-Source Selection (SSS) As per paragraphs 3.9-3.11 of Guidelines Individuals As per Section V of Guidelines Particular Types of Consultants As per paragraphs 3.15- 3.21 of Guidelines Quality- and Cost-Based Selection (QCBS)/ Quality- for all other cases Based Selection (QBS)/ Selection under a Fixed Budget (FBS) (i) International shortlist > 800,000 (ii) Shortlist may comprise national consultants only Up to 800,000 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US $ 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: First consultancy selection shall be prior reviewed irrespective of threshold. Refer to sl. No. 4 under Section-II of the procurement plan 4. Consultancy Assignments with Selection Methods and Time Schedule as per Table in the excel sheet [attached separately] PROCUREMENT India : Assam Citizen-Centric Service Delivery Project PLAN General Information Country: India Banks Approval Date of the Original Procurement Plan: 2017-08-07 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-04-18 Project ID: P150308 GPN Date: Project Name: Assam Citizen-Centric Service Delivery Project Loan / Credit No: IBRD / 87540 Executing Agency(ies): ASSAM RURAL INFRASTRUCTURE AND AGRICULTURAL SERVICES (ARIAS) SOCIETY WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-ARIAS-10226-GO-RFB / ICT Component 1. Technical Hardware : Procurement of ICT Assistance Single Stage - One Pending Hardware for Stakeholder IBRD / 87540 Post Request for Bids Open - National 1,141,000.00 0.00 2019-01-03 2019-01-08 2019-02-07 2019-03-24 2019-04-28 2020-04-27 Component 2. Results-based Envelope Implementation offices/Line Departments/ PMU Financing of ACCSDP (Multiple Contracts) NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-ARIAS-11920-NC-RFB / Service contract for providing Component 1. Technical Network Connectivity for 428 Assistance Single Stage - One Pending IBRD / 87540 Prior Request for Bids Open - International 8,729,688.00 0.00 2018-06-01 2018-06-11 2018-06-21 2018-07-11 2018-08-03 2022-08-02 Public Facilitation Centres and Component 2. Results-based Envelope Implementation other stakeholders/line Financing department offices of ACCSDP IN-ARIAS-56165-NC-RFB / PFC Management : Composite Public Component 1. Technical Facilitation Centers (PFCs) Assistance Single Stage - One Pending Management Contract (for IBRD / 87540 Prior Request for Bids Open - International 20,000,000.00 0.00 2018-05-28 2018-06-02 2018-07-22 2018-09-20 2018-10-25 2022-04-25 Component 2. Results-based Envelope Implementation providing manpower, network Financing connectivity and ICT hardware) for about 428 PFC Component 1. Technical IN-ARIAS-56289-NC-RFB / Assistance Single Stage - One Pending Infrastructure cum logistic IBRD / 87540 Post Request for Bids Open - National 615,385.00 0.00 2018-11-19 2018-11-24 2019-01-05 2019-02-04 2019-03-11 2022-06-30 Component 2. Results-based Envelope Implementation support to RTPS Delivery unit Financing CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-ARIAS-9338-CS-QCBS / Hiring of an agency to conduct Component 1. Technical Business Process Re- Assistance Quality And Cost- IBRD / 87540 Post Open - International 1,015,625.00 308,788.80 Signed 2017-08-21 2017-09-19 2017-08-22 2017-08-26 2017-10-07 2017-08-31 2017-11-04 2017-09-05 2017-11-27 2017-09-20 2018-01-03 2017-10-07 2018-01-20 2018-07-04 engineering (BPR) for RTPS Component 2. Results-based Based Selection service delivery in selected Financing departments of ACCSDP IN-ARIAS-9344-CS-QCBS / Consultancy services to conduct of statewide Information and Education Communication (IEC) Component 1. Technical Campaign to publicize the Assistance Quality And Cost- Under IBRD / 87540 Post Open - International 1,953,125.00 0.00 2017-08-28 2017-12-02 2017-08-29 2017-09-05 2018-01-22 2017-09-25 2018-01-30 2017-10-05 2018-02-19 2017-11-14 2017-12-19 2020-12-18 provision of RTPS Act, and with Component 2. Results-based Based Selection Implementation contextually customized Financing outreach messages for all communities, especially the excluded social groups IN-ARIAS-9346-CS-QCBS / Consultancy services to conduct Component 1. Technical a project baseline and annual Assistance Quality And Cost- follow-up studies and design a IBRD / 87540 Prior Open - International 937,500.00 611,102.64 Signed 2017-08-21 2017-10-06 2017-08-22 2017-08-28 2017-10-07 2017-08-31 2017-10-09 2017-09-03 2017-10-09 2017-09-23 2017-10-25 2017-10-17 2017-11-10 2018-10-17 Component 2. Results-based Based Selection Monitoring & Evaluation (M&E) Financing system for project performance and support project MIS IN-ARIAS-9357-CS-QCBS / Component 1. Technical Consultancy services for design Assistance Quality And Cost- Pending IBRD / 87540 Prior Open - International 2,343,750.00 0.00 2018-06-01 2018-06-05 2018-06-29 2018-07-19 2018-08-08 2018-09-12 2018-10-17 2023-10-16 and implementation of a change Component 2. Results-based Based Selection Implementation management strategy Financing IN-ARIAS-9337-CS-CQS / Hiring Component 1. Technical Consultant of a Head Hunting firm for Assistance Pending IBRD / 87540 Post Qualification Open - National 78,125.00 0.00 2018-04-23 2018-04-28 2018-06-01 2018-06-16 2018-07-21 2019-07-21 recruitment of Lead Consultants Component 2. Results-based Implementation Selection for ACCSDP Financing IN-ARIAS-9350-CS-QCBS / Component 1. Technical RTPS Services delivery : Assistance Quality And Cost- Pending Development of Electronic IBRD / 87540 Prior Open - International 2,000,000.00 0.00 2018-09-10 2018-09-14 2018-11-03 2018-12-08 2019-01-07 2019-03-13 2019-04-17 2020-07-10 Component 2. Results-based Based Selection Implementation system for delivering RTPS Financing Services Page 1 IN-ARIAS-15237-CS-QCBS / Implementation of RTPS & Linkages : Consultancy services Component 1. Technical for ensuring implementation of Assistance Quality And Cost- Pending IBRD / 87540 Post Open - International 468,750.00 0.00 2018-07-02 2018-07-12 2018-08-25 2018-09-22 2018-10-22 2018-11-26 2018-12-31 2019-06-29 RTPS and linkages of selected Component 2. Results-based Based Selection Implementation departments of ACCSDP as per Financing FRS & SRS by Third Party Agency(TPA) IN-ARIAS-9362-CS-CQS / DLIs Verification : Consultancy Component 1. Technical Consultant services for third party verification Assistance Pending IBRD / 87540 Post Qualification Open - National 153,846.00 0.00 2018-06-04 2018-06-25 2018-08-08 2018-09-07 2018-10-12 2019-04-10 of selected Disbursement Linked Component 2. Results-based Implementation Selection Indicators (DLIs) - annual under Financing ACCSDP INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-ARIAS-9394-CS-CDS / Study Component 1. Technical to assess gaps in e-district for Assistance IBRD / 87540 Post Direct Selection Direct 14,063.00 13,619.08 Completed 2017-09-18 2017-09-08 2017-09-19 2017-09-08 2017-09-22 2016-01-12 2017-12-21 2016-02-26 current and sustained e-services Component 2. Results-based delivery over time Financing Component 1. Technical IN-ARIAS-27037-CS-INDV / Assistance Individual Consultant Pending IBRD / 87540 Post Direct 158,769.00 0.00 2018-05-07 2018-05-22 2018-06-06 2018-06-26 2022-06-30 Senior Adviser to ACCSDP Component 2. Results-based Selection Implementation Financing Component 1. Technical IN-ARIAS-27051-CS-INDV / Assistance Individual Consultant Pending Senior Business Process Re- IBRD / 87540 Post Open 188,462.00 0.00 2018-04-30 2018-06-04 2018-06-14 2018-07-20 2022-06-30 Component 2. Results-based Selection Implementation engineering and IT Specialist Financing Component 1. Technical IN-ARIAS-27056-CS-INDV / Assistance Individual Consultant Pending Junior Business Process Re- IBRD / 87540 Post Open 74,769.00 0.00 2018-05-04 2018-06-12 2018-06-22 2018-07-27 2022-06-30 Component 2. Results-based Selection Implementation engineering and IT Specialist Financing Component 1. Technical IN-ARIAS-27060-CS-INDV / Assistance Individual Consultant Pending Senior ICT Infrastructure IBRD / 87540 Post Open 128,077.00 0.00 2018-04-30 2018-06-18 2018-07-09 2018-08-13 2022-06-30 Component 2. Results-based Selection Implementation specialist Financing Component 1. Technical IN-ARIAS-27063-CS-INDV / IEC Assistance Individual Consultant Pending IBRD / 87540 Post Open 132,923.00 0.00 2018-04-30 2018-06-28 2018-07-19 2018-08-23 2022-06-30 cum Communication Specialist Component 2. Results-based Selection Implementation Financing Component 1. Technical IN-ARIAS-27205-CS-INDV / Assistance Individual Consultant Pending Junior ICT Infrastructure IBRD / 87540 Post Open 62,308.00 0.00 2018-04-30 2018-06-29 2018-07-20 2018-08-24 2022-06-30 Component 2. Results-based Selection Implementation Specialist Financing Component 1. Technical IN-ARIAS-27209-CS-INDV / Assistance Individual Consultant Pending IBRD / 87540 Post Open 132,923.00 0.00 2018-05-28 2018-07-06 2018-07-27 2018-08-31 2022-06-30 Social Development Specialist Component 2. Results-based Selection Implementation Financing Component 1. Technical IN-ARIAS-27212-CS-INDV / Assistance Individual Consultant Pending Monitoring & Evaluation (M&E) IBRD / 87540 Post Open 132,923.00 0.00 2018-04-30 2018-06-09 2018-06-30 2018-08-04 2022-06-30 Component 2. Results-based Selection Implementation Specialist Financing Component 1. Technical IN-ARIAS-27213-CS-INDV / Assistance Individual Consultant Pending Procurement & Contract IBRD / 87540 Post Open 147,692.00 0.00 2018-04-30 2018-06-04 2018-06-25 2018-07-30 2022-06-30 Component 2. Results-based Selection Implementation Management Specialist Financing Component 1. Technical IN-ARIAS-27219-CS-INDV / Assistance Individual Consultant Pending IBRD / 87540 Post Open 166,154.00 0.00 2018-05-21 2018-07-10 2018-07-31 2018-09-04 2022-06-30 Financial Management Specialist Component 2. Results-based Selection Implementation Financing IN-ARIAS-15227-CS-INDV / Component 1. Technical GMC : Technical support to Assistance Individual Consultant Pending IBRD / 87540 Post Open 184,615.00 0.00 2018-06-01 2018-08-19 2018-09-13 2018-10-18 2022-06-30 Guwahati Municipal Corporation Component 2. Results-based Selection Implementation ,Assam Financing IN-ARIAS-15224-CS-INDV / Component 1. Technical Rev.&DM : Technical support to Assistance Individual Consultant Pending IBRD / 87540 Post Open 184,615.00 0.00 2018-07-02 2018-09-14 2018-10-09 2018-11-20 2022-06-30 Department of Revenue and Component 2. Results-based Selection Implementation Disaster Management ,Assam Financing Component 1. Technical IN-ARIAS-15228-CS-INDV / Assistance Individual Consultant Pending Transport : Technical support to IBRD / 87540 Post Open 184,615.00 0.00 2018-06-04 2018-08-22 2018-09-16 2018-10-21 2022-06-30 Component 2. Results-based Selection Implementation Department of Transport ,Assam Financing IN-ARIAS-15230-CS-INDV / Component 1. Technical WPT & BC : Technical support to Assistance Individual Consultant Pending Department of Welfare of Plain IBRD / 87540 Post Open 184,615.00 0.00 2018-06-04 2018-08-27 2018-09-16 2018-10-21 2022-06-30 Component 2. Results-based Selection Implementation Tribes and Backward Classses Financing ,Assam IN-ARIAS-11197-CS-INDV / PPF & LF : Development of a Public Component 1. Technical Private Financing and licensing Assistance Individual Consultant Pending IBRD / 87540 Post Open 76,923.00 0.00 2020-02-24 2020-05-23 2020-06-13 2020-07-18 2020-11-15 framework for Public Facilitation Component 2. Results-based Selection Implementation Centres (PFCs) and Common Financing Service Centers (CSCs) Component 1. Technical IN-ARIAS-55604-CS-INDV / Assistance Individual Consultant Pending IBRD / 87540 Post Open 166,154.00 0.00 2018-04-30 2018-07-13 2018-08-03 2018-09-07 2022-06-30 Change Management Specialist Component 2. Results-based Selection Implementation Financing Page 2