PROCUREMENT PLAN Project information: Romania, Justice Services Improvement Project (P160751) Project Implementation agency: Department for Implementation of Externally Financed Projects Date of the Procurement Plan: October 23rd, 2017 Period covered by this Procurement Plan: January 31, 2017 – December 31, 2023 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank EUR millions Prior Review Thresholds Proposed* US$ million (equivalent) (exchange rate 1$ = 0.8956 EUR) Goods, IT and non-consulting services 4.00 3.5824 Works (including turnkey, S&I of plant and equipment) 15.00 13.4340 Consultants: Firms 2.00 1.7912 Consultants: Individuals 0.40 0.3582 Post Review Ratio: One in 10 contracts Frequency of procurement One every 12 months (includes special supervision missions procurement supervision for post- proposed: review/audits) Procurement Approaches and Methods (US$ thousands) ** Goods, IT and Non-Consulting Works Shortlist of National Consultants Services Engineering Open Open Open Open Consulting RfQ RfQ &Construction International National International National Services Supervision ≥ < ≤ ≥ < ≤ < ≤ 20,000 20,000 200 2,000 2,000 100 500 N/A Total per category Estimated cost EURO Works 11,450,000.00 Goods 42,490,000.00 Consultancy-Firms 5,155,000.00 Consultancy-Individuals 545,000.00 Non Consulting Services 160,000.00 Training for DIEFP staff 200,000.00 TOTAL 60,000,000.00 PROCUREMENT Romania : Justice Services Improvement Project PLAN General Information Country: Romania Bank’s Approval Date of the Original Procurement Plan: 2017-11-01 2019-12-09 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P160751 GPN Date: 2017-06-05 Project Name: Justice Services Improvement Project Loan / Credit No: IBRD / 86950 Executing Agency(ies): Department for Implementation of Externally Financed Projects WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Improving Operations of Pending W-1-1 / Civil works for Single Stage - One IBRD / 86950 Courts and Institutions Post Request for Bids Open - National 0.00 Implementati 2020-03-02 2020-03-04 2020-04-15 2020-05-29 2020-07-30 2022-01-28 Costesti FIC Envelope under MOJ Authority on Improving Operations of Pending W-1-3 / Civil works for Tg. Single Stage - One IBRD / 86950 Courts and Institutions Post Request for Bids Open - National 0.00 Implementati 2018-04-03 2018-04-03 2018-05-15 2018-06-28 2018-08-15 2020-08-14 Neamt FIC Envelope under MOJ Authority on Improving Operations of Under W-1-4 / Civil works for Single Stage - One IBRD / 86950 Courts and Institutions Post Request for Bids Open - National 0.00 Implementati 2018-03-05 2018-03-05 2018-04-09 2018-05-11 2018-06-15 2019-12-14 Calafat FIC Envelope under MOJ Authority on Improving Operations of Under W-1-5 / Civil works for Single Stage - One IBRD / 86950 Courts and Institutions Post Request for Bids Open - National 0.00 Implementati 2018-04-02 2018-04-03 2018-05-29 2018-06-28 2018-08-15 2020-02-13 Carei FIC Envelope under MOJ Authority on Improving Operations of Pending W-1-6 / Civil Works for Single Stage - One IBRD / 86950 Courts and Institutions Post Request for Bids Open - National 0.00 Implementati 2018-03-26 2018-03-26 2018-05-07 2018-06-22 2018-08-07 2020-02-05 Corabia FIC Envelope under MOJ Authority on Improving Operations of Pending W-1-2 / Civil works for Single Stage - One IBRD / 86950 Courts and Institutions Post Request for Bids Open - National 0.00 Implementati 2020-03-02 2020-03-04 2020-04-15 2020-05-29 2020-07-30 2022-07-29 Horezu FIC Envelope under MOJ Authority on GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual G-1-1-1 / Furniture for Improving Operations of Pending Single Stage - One Calafat, Corabia, Carei and IBRD / 86950 Courts and Institutions Post Request for Bids Open - National 0.00 Implementati 2019-04-22 2019-04-22 2019-06-03 2019-07-17 2019-08-30 2020-09-01 Envelope Tg. Neamt FICs under MOJ Authority on Improving Operations of Pending G-1-1-2 / Furniture for Single Stage - One IBRD / 86950 Courts and Institutions Post Request for Bids Open - National 0.00 Implementati 2022-05-19 2022-05-20 2022-07-01 2022-08-16 2022-10-03 2023-10-03 Horezu and Costesti FICs Envelope under MOJ Authority on Improving Operations of Pending G-1-2 / LAN Infrastructure Open - Single Stage - One IBRD / 86950 Courts and Institutions Prior Request for Bids 0.00 Implementati 2018-07-16 2018-08-04 2018-09-15 2018-10-29 2018-12-14 2020-12-15 for MoJ International Envelope under MOJ Authority on Pending G-2-1 / Electronic Archive Enhancing National Trade Open - Single Stage - One IBRD / 86950 Prior Request for Bids 0.00 Implementati 2018-06-13 2018-06-20 2018-08-01 2018-09-13 2018-11-01 2019-11-01 System (EAS) Registry Office Performance International Envelope on Page 1 Pending Enhancing National Trade Open - Single Stage - One G-2-3 / Customized systems IBRD / 86950 Prior Request for Bids 0.00 Implementati 2019-02-21 2019-03-04 2019-04-15 2019-05-29 2019-07-30 2020-12-31 Registry Office Performance International Envelope on G-3-1 / Desktop HW/SW for Improving Prosecution Open - Single Stage - One IBRD / 86950 Prior Request for Bids 19,394,413.76 Signed 2018-01-24 2018-02-01 2018-03-15 2018-04-10 2018-05-15 2019-03-30 end users Operations International Envelope G-3-2 / Integrated Security Improving Prosecution Single Stage - One IBRD / 86950 Post Request for Bids Open - National 0.00 Canceled 2019-02-01 2019-02-01 2019-03-22 2019-04-21 2019-06-14 2019-09-30 System for PM Operations Envelope Pending G-3-3 / PICCJ and PCA Improving Prosecution Single Stage - One IBRD / 86950 Post Request for Bids Open - National 0.00 Implementati 2018-11-29 2018-12-04 2019-01-15 2019-02-07 2019-03-14 2020-03-13 Brasov data centers upgrade Operations Envelope on Improving Operations of Under G-1-3 / HW/SW for MoJ Open - Single Stage - One IBRD / 86950 Courts and Institutions Prior Request for Bids 0.00 Implementati 2018-01-22 2018-02-01 2018-03-15 2018-04-10 2018-05-15 2019-03-30 and courts International Envelope under MOJ Authority on G-2-2 / Replacement Enhancing National Trade Open - Single Stage - One IBRD / 86950 Prior Request for Bids 0.00 Canceled 2018-03-12 2018-03-26 2018-05-07 2018-06-20 2018-08-22 2019-08-22 existing IT equipment Registry Office Performance International Envelope G-3-4 / Upgrade of Improving Prosecution Single Stage - One data/voice network at PT IBRD / 86950 Post Request for Bids Open - National 0.00 Canceled 2018-02-28 2018-02-28 2018-04-11 2018-05-21 2018-07-12 2018-10-12 Operations Envelope Bucharest Pending G-2-2B / Replacement of IT Enhancing National Trade Open - Single Stage - One IBRD / 86950 Prior Request for Bids 0.00 Implementati 2019-12-04 2020-01-06 2020-02-17 2020-04-01 2020-06-03 2023-12-31 equipment for NTRO Registry Office Performance International Envelope on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Improving Operations of Single Stage - One NCS-1-1 / Criminal Codex IBRD / 86950 Courts and Institutions Post Request for Bids Open - National 72,277.81 Signed 2017-10-10 2017-10-10 2017-11-20 2017-12-20 2018-01-24 2018-10-24 Envelope under MOJ Authority CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CS-1-1 / Technical designs Improving Operations of Least Cost Open - services for Horezu FIC and IBRD / 86950 Courts and Institutions Post 197,832.14 Signed 2017-10-31 2017-11-29 2017-12-29 2018-02-09 2018-03-02 2018-03-26 2018-04-30 2023-12-28 Selection International Costesti FIC under MOJ Authority Improving Operations of CS-1-6 / Independent design Least Cost Pending IBRD / 86950 Courts and Institutions Post Open - National 0.00 2018-07-31 2018-08-21 2018-09-28 2018-10-26 2018-11-09 2018-11-22 2018-12-27 2023-12-31 verifiers Selection Implementation under MOJ Authority Improving Operations of CS-1-2 / Site supervision Least Cost Under IBRD / 86950 Courts and Institutions Post Open - National 0.00 2020-01-15 2020-02-05 2020-03-05 2020-04-02 2020-05-02 2020-06-06 2020-07-11 2023-12-31 services Selection Implementation under MOJ Authority Enhancing National Trade Least Cost Pending CS-2-1 / Electronic Bulletin IBRD / 86950 Post Open - National 0.00 2018-11-15 2018-12-06 2019-01-19 2019-02-16 2019-03-18 2019-04-22 2019-05-27 2019-09-30 Registry Office Performance Selection Implementation Page 2 CS-2-2 / Insolvency Enhancing National Trade Least Cost Pending IBRD / 86950 Post Open - National 0.00 2018-11-15 2018-12-06 2019-01-19 2019-02-16 2019-03-18 2019-04-22 2019-05-27 2019-11-30 Procedure Bulletin (IPB) Registry Office Performance Selection Implementation CS-4-1 / Multi-stakeholders Least Cost Open - surveys and reports/studies IBRD / 86950 Project Management Post 131,723.37 Signed 2017-12-18 2018-01-01 2018-01-30 2018-02-27 2018-03-20 2018-04-09 2018-05-08 2018-11-04 Selection International on legal enforcement issues CS-4-2 / JSIP Audit (2017- Least Cost IBRD / 86950 Project Management Post Open - National 53,336.74 Signed 2017-10-31 2017-11-21 2017-12-20 2018-01-17 2018-02-01 2018-02-20 2018-03-22 2024-05-30 2023) Selection CS-1-7 / Consulting services for legal (scientific) content Improving Operations of Consultant validation of EU Criminal IBRD / 86950 Courts and Institutions Post Qualification Open - National 107,542.20 Signed 2017-12-18 2018-01-10 2018-02-23 2018-03-25 2018-04-29 2018-09-01 Codex (EU Member States' under MOJ Authority Selection Criminal Codes) CS-2-4 / Business Enhancing National Trade Quality And Cost- Open - Pending architecture review of NTRO IBRD / 86950 Post 0.00 2018-03-30 2018-04-20 2018-06-03 2018-07-01 2018-07-31 2018-09-04 2018-10-09 2019-10-09 Registry Office Performance Based Selection International Implementation and its local structures CS-1-8 / Consulting services for the development of design documentation for 15 Improving Operations of Regional Archive Centers in Least Cost Open - Pending IBRD / 86950 Courts and Institutions Prior 0.00 2018-05-31 2018-06-21 2018-08-04 2018-09-01 2018-10-01 2018-11-05 2018-12-10 2023-12-31 the regional areas of the Selection International Implementation under MOJ Authority Courts of Appeal and the issuance of related building permits INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Actual Amount Draft Negotiated Description Component Review Type Method Contract Type Process Status Teams of Reference Identified/Selected Signed Contract Contract Completion No. Approach (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CSI-1-6 / Environmental, Improving Operations of Individual social, health and safety IBRD / 86950 Courts and Institutions Post Consultant Open 55,143.74 Signed 2017-10-23 2017-12-05 2017-12-26 2018-01-30 2023-12-31 specialist under MOJ Authority Selection Improving Operations of Individual CSI-1-3 / Installation Pending IBRD / 86950 Courts and Institutions Post Consultant Open 0.00 2018-07-16 2018-09-02 2018-09-16 2018-10-09 2023-12-29 Supervisor - Corabia FIC Implementation under MOJ Authority Selection Improving Operations of Individual CSI-1-1 / Site supervisor - Pending IBRD / 86950 Courts and Institutions Post Consultant Open 0.00 2018-07-16 2018-09-02 2018-09-16 2018-10-09 2023-12-29 Corabia FIC Implementation under MOJ Authority Selection Improving Operations of Individual CS-1-4 / Installation Pending IBRD / 86950 Courts and Institutions Post Consultant Open 0.00 2018-07-16 2018-09-02 2018-09-16 2018-10-09 2023-12-29 Supervisor - Calafat FIC Implementation under MOJ Authority Selection CSI-1-5 / Quantity Surveyor Improving Operations of Individual Pending - Corabia FIC and Calafat IBRD / 86950 Courts and Institutions Post Consultant Open 0.00 2018-07-16 2018-09-02 2018-09-16 2018-10-09 2023-12-29 Implementation FIC under MOJ Authority Selection Improving Operations of Individual CSI-1-2 / Site supervisor - Pending IBRD / 86950 Courts and Institutions Post Consultant Open 0.00 2018-07-16 2018-09-02 2018-09-16 2018-10-09 2023-12-28 Calafat FIC Implementation under MOJ Authority Selection Improving Operations of Individual CSI-1-8 / Technical Advisor IBRD / 86950 Courts and Institutions Post Consultant Open 85,019.10 Signed 2018-03-29 2018-05-07 2018-05-12 2018-05-23 2018-11-20 for DIEFP under MOJ Authority Selection Page 3 CSI-1-11 / Two individual Improving Operations of Individual consultants / technical Under IBRD / 86950 Courts and Institutions Post Consultant Open 0.00 2018-09-09 2018-10-28 2018-11-18 2018-12-23 2019-06-21 advisors for 15 Regional Implementation under MOJ Authority Selection Archive Centers. CS-1-9 / Site Supervision Improving Operations of Consultant for "Prahova IBRD / 86950 Courts and Institutions Prior Direct Selection Direct 177,729.58 Signed 2018-09-19 2018-09-29 2018-12-03 2019-06-01 Palace of Justice" under MOJ Authority CSI-1-12 / Stakeholder Improving Operations of Individual Engagement & Social IBRD / 86950 Courts and Institutions Post Consultant Open 18,389.07 Signed 2018-10-29 2018-12-17 2019-01-07 2019-02-11 2019-08-10 Safeguards Specialist under MOJ Authority Selection Improving Operations of Individual CSI-1-10 / Installation site IBRD / 86950 Courts and Institutions Post Consultant Open 0.00 Canceled 2018-05-08 2018-06-26 2018-07-17 2018-08-21 2019-02-17 supervisor Sibiu Tribunal under MOJ Authority Selection CSI-1-9 / Project Manager Improving Operations of Individual Sibiu Tribunal (site IBRD / 86950 Courts and Institutions Post Consultant Open 0.00 Canceled 2018-05-08 2018-06-26 2018-07-17 2018-08-21 2019-02-17 supervision) under MOJ Authority Selection CSI-1-7 / Site Supervision Improving Operations of Individual Consultant - Restoration of IBRD / 86950 Courts and Institutions Post Consultant Open 0.00 Canceled 2018-07-02 2018-08-06 2018-08-15 2018-09-17 2023-12-31 wooden artistic components under MOJ Authority Selection CSI-1-13 / Individual Consultant for Improving Operations of Individual Environmental and Social IBRD / 86950 Courts and Institutions Post Consultant Open 12,246.06 Signed 2019-01-10 2019-02-28 2019-03-21 2019-04-25 2019-10-22 Impact Assessment (ESIA) under MOJ Authority Selection for Romania Justice Quarter Project Improving Operations of Individual CSI-1-14-1 / IT Specialist IBRD / 86950 Courts and Institutions Post Consultant Open 35,111.70 Signed 2019-01-23 2019-03-13 2019-04-03 2019-05-08 2019-11-04 for DIEFP under MOJ Authority Selection Improving Operations of Individual CSI-1-14-2 / IT Specialist IBRD / 86950 Courts and Institutions Post Consultant Open 35,040.27 Signed 2019-01-23 2019-03-13 2019-04-03 2019-05-08 2019-11-04 for DIEFP under MOJ Authority Selection CSI-1-11-1 / Individual Improving Operations of Individual consultant / technical advisor IBRD / 86950 Courts and Institutions Post Consultant Open 30,664.00 Signed 2019-01-23 2019-03-13 2019-04-03 2019-05-08 2019-11-04 for 15 Regional Archive under MOJ Authority Selection Centers CSI-1-11-2 / Individual Improving Operations of Individual consultant / technical advisor Under IBRD / 86950 Courts and Institutions Post Consultant Open 0.00 2019-01-23 2019-03-13 2019-04-03 2019-05-08 2019-11-04 for 15 Regional Archive Implementation under MOJ Authority Selection Centers Page 4