THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): December 2019 Government of Burundi Burundi North-East Region Refugee and Host Community Support Project (P169315) ENVIRONMENTAL and SOCIAL COMMITMENT PLAN (ESCP) December 2019 1 | Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): December 2019 ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Government of Burundi (GoB) will implement the North-East Region Refugee and Host Community Support Project (PACARNE-TURIKUMWE or the Project) under the supervision of the Ministry of Interior, Local Development and Patriotic Formation and its agency National Office of Protection of Refugees and Stateless Persons (ONPRA) with the involvement of the following Ministries and Agencies: Ministry of Finance, Budget and Economic Cooperation, the Office of the President, the Office of the First and Second Vice Presidents, the governors of Muyinga, Ngozi, Cankuzo and Ruyigi provinces, the Ministry of Decentralization, the Ministry of Public Security and relevant technical line agencies (such as the Ministries of Education, Health and Agriculture). The International Development Association (hereinafter the Association) has agreed to provide financing for the project. 2. The GoB will implement material measures and actions so that the Project is implemented in accordance with the World Bank Environmental and Social Standards (ESS). This Environmental and Social Commitment Plan (ESCP) sets out these measures and actions, any relevant documents or plans, as well as the implementation timetable for each. 3. The GoB will also comply with the provisions of any other environmental and social (E&S) documents required under the World Bank Environmental and Social Framework (ESF) and referred to in this ESCP, such as the Environmental and Social Management Framework (ESMF), the Stakeholder Engagement Plan (SEP), the Labor Management Procedures (LMP), the Resettlement Policy Framework (RPF), the Resettlement Action Plan (RAP), the Indigenous Peoples Planning Framework (IPPF), the Gender-Based Violence (GBV) Risk Assessment, and the GBV Action Plan, and the timelines specified in those E&S documents. 4. The GoB is responsible for compliance with all requirements of the ESCP even when implementation of specific measures and actions is conducted by the Ministry, agency, or unit referenced in paragraph 1 above. 5. Implementation of the material measures and actions set out in this ESCP will be monitored and reported to the Association by the GoB as required by the ESCP and the conditions of the legal agreement, and the Association will monitor and assess progress and completion of the material measures and actions throughout project implementation. 6. As agreed by the Association and the GoB, this ESCP may be revised from time to time during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to assessment of Project performance conducted under the ESCP itself. In such circumstances, the GoB, through the Project Implementation Unit (PIU), will agree to the changes with the Association and will update the ESCP to reflect such changes. Agreement on changes to the ESCP will be documented through the exchange of letters signed between the Association and the GoB. The GoB will promptly disclose the updated ESCP, through the PIU. 7. Where Project changes, unforeseen circumstances, or Project performance result in changes to the risks and impacts during Project implementation, the GoB shall provide additional funds, if needed, to implement actions and measures to address such risks and impacts, which may include environmental, health, or safety impacts, labor influx, or gender-based violence. 2 | Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): December 2019 MATERIAL MEASURES AND ACTIONS TIME FRAME RESPONSIBLE ENTITY/AUTHORITY MONITORING AND REPORTING A REGULAR REPORTING Quarterly Reporting throughout project PIU: The GoB, through the PIU, will prepare and submit to the Association regular monitoring implementation •Project Coordinator reports on the environmental, social, health and safety (ESHS) performance of the Project, •E&S Specialists including but not limited to the implementation of the ESCP, status of preparation and •Monitoring implementation of environmental and social documents required under the ESCP &Evaluation officer (especially ESMPs and other relevant instruments, see ESCP item#1.2), stakeholder engagement activities, and functioning of the grievance mechanism(s). B INCIDENTS AND ACCIDENTS Notify the Association within 48 hours of PIU: The GoB, through the PIU, will promptly notify the Association of any incident or accident learning about the incident or accident, in •Project Coordinator related to the Project which has, or is likely to have, a significant adverse effect on the line with the World Bank’s Environment •E&S Specialists environment, the affected communities, the public, or workers, such as; Project-related and Social Incidence Response Toolkit accidents or fatalities, labor unrest, Project-related allegations of GBV, contamination or (ESIRT). spills as a result of Project-related activities. An incident and accident report would be The GoB will provide sufficient detail regarding the incident or accident, indicating provided by the GoB within a time frame immediate measures taken or that are planned to be taken to address it, and any acceptable to the Association, as information provided by any contractor and supervising entity, as appropriate. requested. Subsequently, as per the Association’s request, the GoB will prepare a report on the Maintained throughout Project incident or accident and propose measures to prevent its recurrence. implementation. C CONTRACTORS MONTHLY REPORTS Monthly reporting for contracted work(s) Contractor(s)/Sub- In case contractors and sub-contractors are hired for the Project activities or sub- throughout contract/sub-contract period. contractor(s). activities, PIU will require such contactors/sub-contractors to submit monthly monitoring reports to the PIU regarding ESHS performance of the contracted work. Such monthly monitoring reports would be submitted to the Association by the Borrower upon request. 3 | Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): December 2019 MATERIAL MEASURES AND ACTIONS TIME FRAME RESPONSIBLE ENTITY/AUTHORITY ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE (a) The PIU is already in place and has PIU Project (a) The GoB will establish and maintain an organizational structure, the PIU, and an environmental specialist. The Coordinator / financial resources to support Project management. The PIU will have qualified other specialists will be recruited Environmental staff and appropriate resources to support management of environmental and prior to project effectiveness. The Specialist/ Social social risks, including a social specialist, an environmental specialist, and a organizational structure, including Specialist/ Stakeholder stakeholder communication/engagement specialist. specialists, are to be maintained Engagement Specialist throughout project (b) In order to ensure implementation, reporting and monitoring of actions stated in implementation. relevant E&S instruments stated in this ESCP, PIU will ensure Environmental and Social Management System (ESMS) for the Project is in place and operating (b) The Project ESMS will be effectively. established and become operational before (c) The GoB will ensure, by means of the PIU Project Coordinator, that the E&S commencement of works and be specialists conduct their environmental and social management tasks for the maintained throughout project Project in terms of: ensuring dissemination of the ESMF and related tools and the implementation. SEP to key stakeholders; ensuring incorporation of the environmental and social aspects into tender documents and monitoring effective implementation of environmental and social management instruments. 4 | Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): December 2019 1.2 MANAGEMENT TOOLS AND INSTRUMENTS (a) Details of sub-projects are not known by the time of preparing this ESCP, (a) An ESMF was developed prior to PIU / Environmental therefore an ESMF was prepared, which defines methodology and procedure for Appraisal. Sub-projects will be Specialist/ Social conducting environmental and social screening and detailed assessments. Once screened according to the ESMF Specialist/ Stakeholder infrastructure locations and details are defined, sub-projects will be screened and specific ESIAs/ESMPs will be Engagement Specialist against the ESMF and that specific ESIA and ESMP will be prepared, as needed, in prepared, as needed, Ninety (90) / Consultants accordance with the ESMF. Specific ESIAs/ESMPs will be submitted for days before launching the bidding Association's review and clearance. The approved ESMP with the E&S clauses will process. be included in the civil works Bidding Documents and Enterprises contracts to allow the later to prepare the specific contractor ESMP before to (b) MWMP was developed as an commencement of civil works. annex to ESMF. (b) The ESMF annexes include a Medical Waste Management Plan (MWMP) (c) The following documents will be prepared on the basis of an existing plan in implementation under KIRA health prepared and submitted to the project to reduce risks and impacts of potential medical wastes produced during Association for approval prior to the exploitation of Health centers. project appraisal: ESCP, SEP, LMP, ESMF, MWMP, RPF, and IPPF. (c) Under the second component for Economic Opportunity/Livelihood & Nutrition on agriculture-based livelihood on existing agricultural land, project activities (d) A ToR for preparing a Pest and may lead to an increase in the use of pesticides and use of improved seeds for Pesticide Management Plan agricultural production. A ToR for preparing a Pest and Pesticide Management (PPMP) was prepared as an annex Plan (PPMP) was prepared as an annex to ESMF. PPMP will be prepared before to ESMF. PPMP will be prepared commencement of works. before commencement of works under Component 2. (d) The following E&S instruments were also prepared for the Project: • SEP • LMP (e) The GBV Action Plan will be • RPF prepared prior to the start of any • IPPF activities at the project site. The • Gender-based Violence Risk Assessment (results included in ESMF and ESIAs, ESMP, RAP, and IPP will be PAD) prepared as needed prior to the start of any activity requiring the (e) A Gender-Based Violence Action Plan will be prepared prior to the start of any preparation of a specific safeguard activities at the project site instrument. (f) A Social Assessment will be prepared, consulted and disclosed, to inform project (f) The Social Assessment will be planning and implementation. completed by December 2020. If necessary and in accordance with the ESMF, the RPF, and the IPPF, a preliminary Once cleared by the Association, the ESIAs, assessment ("screening") of any subprojects will be carried out and specific ESMP, RAP and GBV Action Plan will be 5 | Page environmental and social impact assessments (ESIAs) will be conducted and a implemented throughout project Resettlement Action Plan (RAP), and an Indigenous Peoples' Plan (IPP) will be prepared implementation, as needed. during project implementation. THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): December 2019 1.3 MANAGEMENT OF CONTRACTORS Prior to the preparation of the PIU The PIU will incorporate the relevant aspects of the ESCP, including the relevant procurement documents. Supervise environmental and social documents and/or plans, and the Labor Management contractors/subcontractors throughout Procedures, into the ESHS specifications of the procurement documents with contractors. project implementation. Thereafter, it will ensure that contractors comply with the ESHS specifications of their respective contracts. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES (LMPs) An LMP was prepared prior to the project CIPP(Comite appraisal date. interministériel de Develop, disclose and implement LMP for the project. préparation du projet)/Consultant 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS The worker grievance mechanism will be PIU/Ministry of Public operational prior to engaging workers for Service, Labor, and The PIU will establish, maintain, and operate a grievance mechanism for project workers, the project, and will be maintained Employment as described in the labor management procedures and consistent with ESS 2. throughout project implementation. 2.3 OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES Prior to the start of project activities, PIU including civil engineering works. The PIU will prepare, adopt, and implement occupational health and safety (OHS) measures specified in the ESMP. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3. RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT Same timeframe as in ESCP item#1.2. CIIP / PIU / Consultant With regards to the potential for increased use of pesticides in agricultural activities, terms of reference (ToR) for the preparation of a Pest and Pesticide Management Plan (PPMP) is prepared as an annex to ESMF and PPMP will be prepared according the ToR prior to the start of activities under component 2. A Medical Waste Management Plan (MWMP) for the health centers financed by the project is also prepared as an annex to ESMF. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 GENDER-BASED VIOLENCE (GBV) AND SEXUAL EXPLOITATION AND ABUSE (SEA) RISKS A summary of the GBV risk analysis for the project will be PIU 6 | Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): December 2019 included in the ESMF. Prepare, adopt, and implement a stand-alone gender-based violence action plan to assess and manage the risks of gender-based violence (GBV) The GBV action plan will be prepared prior to the start of and sexual exploitation and abuse (SEA). any activity at the project site and thereafter implemented throughout project implementation. 4.2 GBV AND SEA RISKS DURING PROJECT IMPLEMENTATION The GBV action plan will be prepared prior to the start of PIU The GBV Action Plan will be implemented and the necessary resources will any activity at the project site and thereafter be provided for its implementation throughout project implementation. implemented throughout project implementation. 4.3 SECURITY PERSONNEL To be included in the ESMP and prior to engaging security PIU/other ministries If necessary, the PIU will prepare, adopt, and implement a stand-alone personnel. This plan will be implemented throughout security personnel management plan consistent with the requirements of project implementation. ESS 4, in a manner acceptable to the Association. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT 5.1 RESETTLEMENT PLANS A resettlement policy framework (RPF) was prepared prior CIPP/PIU/ Consultant A resettlement policy framework (RPF) was prepared prior to project to project appraisal. Resettlement plans will be submitted appraisal. If necessary, the PIU will prepare, adopt, and implement for the Association's approval and, once approved, resettlement plans in accordance with ESS 5 and consistent with the implemented prior to commencing project activities that requirements established for the project, and thereafter adopt and involve land acquisition and resettlement. implement the respective resettlement plans before carrying out the associated activities, in a manner acceptable to the Association. 5.2 GRIEVANCE MECHANISM The RPF and SEP will be prepared prior to project CIPP/Consultant The grievance mechanism to address resettlement-related complaints appraisal. should be described in the RPF, the resettlement plans, and the SEP. ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES 7.1 INDIGENOUS PEOPLES PLAN: An IPPF was prepared prior to project CIPP/Consultant Prepare an Indigenous Peoples Planning Framework (IPPF) to guide the appraisal. preparation of and implementation of Indigenous Peoples Plans (IPPs) The respective IPP for the Association’s consistent with the requirements of ESS7, in a manner acceptable to the approval prior to the carrying out of any Association. activity that requires the preparation of an IPP. Once approved, the IPP will be implemented throughout project implementation 7.2 GRIEVANCE MECHANISM The IPPF was prepared prior to project CIPP/PIU/Consultant 7 | Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): December 2019 The PIU will prepare, adopt, and implement the arrangements for a grievance appraisal. IPPs with GRMs will be mechanism accessible to Batwa as required under the IPPF and further describe prepared as required prior to the such arrangements in the respective IPPs. commencement of project activities in areas where indigenous peoples are located. ESS 8 CULTURAL HERITAGE 8.1 CHANCE FINDS The ESMF will be prepared prior to CIPP (Comité interministériel de As noted in the ESMF, the PIU will prepare, adopt, and, where needed, project appraisal, and will be préparation du projet) implement the chance finds procedure described in the ESMP developed for implemented throughout project the project. implementation. ESMPs, including chance finds procedures, will be developed prior to beginning any Project activity requiring an ESMP. ESS 10 STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 PREPARATION AND IMPLEMENTATION OF STAKEHOLDER ENGAGEMENT PLAN An initial SEP was prepared and disclosed CIPP (Comité interministériel de (SEP) before project appraisal. préparation du projet) The SEP will be implemented prior to The PIU will prepare, adopt, and implement a stakeholder engagement plan project effectiveness and updated SEP). periodically as needed throughout the life of the project. 10.2 PROJECT GRIEVANCE MECHANISM The PIU will prepare, implement, and The mechanism will be prepared prior to CIPP/ maintain a grievance mechanism, as described in the SEP, and ESMF. project commencement and maintained through project implementation. CAPACITY SUPPORT (TRAINING) CS1 Several types of training are planned for the CIPP, the Inter-Agency CIPP/ PIU Technical Committee, staff of the PIU, other government agencies at Capacity-building will commence during national and provincial levels that support the project, and NGOs project preparation. collaborating with the project: • Stakeholder identification and engagement; • Geographic information system (GIS); • MWMP is composed of training sessions to the health staffs; • The contractor ESMP will include training sessions to the workers 8 | Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): December 2019 on security and safety measures, HIV/AID sensibilization; • Emergency preparedness and response; • Community health and safety, including GBV and sexual exploitation; • Occupational health and safety; and • Labor management procedures • Capacity building in other specific aspects of the assessment and implementation of environmental and social management plans as identified through needs assessments of key project actors during Project preparation and implementation. CS2 The PIU will develop a training program for project workers on occupational Prior to the start of project work and CIPP, PIU, companies involved in health and safety, including emergency prevention and prevention of GBV and ongoing throughout project construction and/or project sexual exploitation. implementation. operation. 9 | Page