The World Bank Report No: ISR15913 Implementation Status & Results Sierra Leone SL Public Sector Pay & Performance (P128208) Public Disclosure Copy Operation Name: SL Public Sector Pay & Performance (P128208) Project Stage: Implementation Seq.No: 5 Status: ARCHIVED Archive Date: 20-Aug-2014 Country: Sierra Leone Approval FY: 2012 Product Line: IBRD/IDA Region: AFRICA Lending Instrument: Specific Investment Loan Implementing Agency(ies): Key Dates Board Approval Date 31-May-2012 Original Closing Date 31-Oct-2015 Planned Mid Term Review Date 13-Jan-2014 Last Archived ISR Date 25-Apr-2014 Effectiveness Date 23-Oct-2012 Revised Closing Date 31-Oct-2016 Actual Mid Term Review Date 10-Feb-2014 Project Development Objectives Project Development Objective (from Project Appraisal Document) Improve competitiveness in pay, performance management and accountability of, and increase staffing of middle and senior staff in, the civil service in Sierra Leone. Has the Project Development Objective been changed since Board Approval of the Project? Yes No Component(s) Component Name Component Cost Support to the GoSL’s Reform Program 15.00 Technical Assistance 2.00 Overall Ratings Previous Rating Current Rating Progress towards achievement of PDO Satisfactory Satisfactory Satisfactory Satisfactory Public Disclosure Copy Overall Implementation Progress (IP) Overall Risk Rating High High Implementation Status Overview The project performance is satisfactory. The project was restructured and the project Result Framework updated. We are processing a disbursement valued 0.5$ million. The Bank team is insisting in having regular Leadership and RRI meetings and reports prepared quarterly. Participation of MoFED, PSC and PSRU representatives are essential to achieve intermediate indicators and DLIs. Locations Page 1 of 6 The World Bank Report No: ISR15913 Country First Administrative Division Location Planned Actual Sierra Leone Western Area Freetown ✔ Public Disclosure Copy Results Project Development Objective Indicators Indicator Name Core Unit of Measure Baseline Current End Target Direct project beneficiaries Number Value 0.00 1800.00 Date 12-Mar-2012 01-Aug-2014 31-May-2015 Comments No data yet - PSRU M&E officer to provide when available. Female beneficiaries Percentage Value 30.00 30.00 Sub Type Supplemental Civil Servants in Grade 6 and above are paid in Percentage Value 0.00 0.00 100.00 accordance with the approved Pay Structure. Date 12-Mar-2012 01-Aug-2014 01-Aug-2014 Comments DLI for year 2. Priority Vacancies filled in accordance with the Percentage Value 0.00 12.00 90.00 Annual Recruitment Plans and the Recruitment Date 12-Mar-2012 14-Feb-2014 31-Dec-2014 Procedures Comments 121 of 280 vacancies targeted for Year 2 have been filled (DLI for years1, 2 and 4) Annual Performance Appraisal Reports of Civil Percentage Value 0.00 0.00 80.00 Servants in Grade 7 to 10 in Pilot Ministries are Date 12-Mar-2012 31-Oct-2013 31-Dec-2014 of appropriate quality. Comments DLI for years 2 and 3 Annual Performance Reports for Civil Servants Percentage Value 0.00 0.00 80.00 Public Disclosure Copy in Grade 11 and above on Performance Date 20-Apr-2012 14-Jan-2014 31-Dec-2014 Contracts in Pilot Ministries are of an Comments DLI for years 2 and 3 was not appropriate quality. achieved. All Ministries’ performances against Yes/No Value No No Yes Performance Targets have been evaluated Date 20-Apr-2012 14-Feb-2014 31-Dec-2014 jointly by the Recipient and relevant non-state Comments DLI for year 3 was not actors. achieved. Intermediate Results Indicators Page 2 of 6 The World Bank Report No: ISR15913 Indicator Name Core Unit of Measure Baseline Current End Target HRMO has conducted and completed a Yes/No Value No Yes Yes remuneration survey Date 12-Mar-2012 14-Feb-2014 14-Feb-2014 Public Disclosure Copy Comments The survey has been Done completed. Job evaluation set-up completed Yes/No Value No No Yes Date 12-Mar-2012 14-Feb-2014 31-Dec-2012 Comments Consultant firm has been hired. All Civil Service jobs have been evaluated in Yes/No Value No No Yes accordance with a Job Evaluation Scheme and Date 12-Mar-2012 01-Aug-2014 31-Dec-2015 assigned to a Grading Structure approvedby Comments DLI for year 3. Not due yet. the CSSC. New civil service pay structure and phased Yes/No Value No No Yes plan for implementation approved by Civil Date 13-Mar-2012 01-Aug-2014 31-Dec-2015 Service Steering Committee and Ministry of Comments Not DLI Finance & Economic Development The appropriate open, competitive and merit- Yes/No Value No Yes Yes based Recruitment Procedures have been Date 12-Mar-2012 23-Oct-2012 30-Jun-2012 designed by PSC in collaboration with HRMO Comments The Mission was informed and approved by CSSC. that appropriate open, competitive and merit-based Recruitment Procedures have been designed by PSC in collaboration with HRMO and approved by CSSC. The document has been finalized and submitted to IDA. DLI for year 0. Recruitment strategy approved by Civil Service Yes/No Value No No Yes Public Disclosure Copy Steering Committee Date 12-Mar-2012 14-Feb-2014 31-Dec-2012 Comments Not DLI. Annual Recruitment target set by MOFED. Seven staff recruited to PSC and trained to Number Value 0.00 7.00 7.00 manage recruitment and selection Date 13-Mar-2012 14-Feb-2014 14-Feb-2014 Comments Seven (7) staff had been Done recruited to PSC and trained to manage recruitment and selection. Page 3 of 6 The World Bank Report No: ISR15913 Annual recruitment plan developed by HRMO Yes/No Value No No Yes Date 13-Mar-2012 14-Feb-2014 14-Feb-2014 Comments Manpower plan is completed, Done Public Disclosure Copy recruitment plan under development. Not DLI. LTAs have been integrated in accordance with Number Value 0.00 0.00 an approved Mainstreaming Policy and Action Date 13-Mar-2012 14-Feb-2014 31-Dec-2013 Plan. Comments Policy and implementation End Target TBD plan have not been approved. Appropriate guidelines for staff performance Yes/No Value No Yes Yes appraisal for civil servants in grade seven to 10 Date 13-Mar-2012 23-Oct-2012 30-Jun-2012 jobs in all ministries prepared by HRMO and Comments Completed and approved. approved by Civil Service Steering Committee HRMO report given to PSRU. Not DLI. Staff in MDAs HR PM units recruited and Number Value 0.00 22.00 22.00 trained for performance management Date 13-Mar-2012 23-Oct-2012 31-Dec-2013 (disaggregate by recruitment and training) Comments Eight growth ministries: units set up, recruited and under training for all of the eight. Not DLI. Staff in MDAs HR PM units recruited Number Value 0.00 22.00 22.00 Sub Type Date 13-Mar-2012 23-Oct-2012 31-Dec-2013 Breakdown Comments Set up, staff recruited and under training. Not DLI. Staff in MDAs HR PM units trained for Number Value 0.00 22.00 22.00 performance management Sub Type Date 13-Mar-2012 14-Feb-2014 31-Dec-2013 Breakdown Comments Staff recruited and trained by EU. Not DLI. Staff in HRMO PM unit recruited and trained for Number Value 0.00 12.00 12.00 Public Disclosure Copy performance management (disaggregated by Date 13-Mar-2012 23-Oct-2012 31-Dec-2013 recruitment and training) Comments Set up, staff recruited and under training. Not DLI. Staff in HRMO PM unit recruited Number Value 0.00 12.00 12.00 Sub Type Date 13-Mar-2012 14-Feb-2014 14-Feb-2014 Breakdown Comments Staff recruited and trained. Done Not DLI. Page 4 of 6 The World Bank Report No: ISR15913 Staff in HRMO PM trained for performance Number Value 0.00 12.00 12.00 management Sub Type Date 13-Mar-2012 14-Feb-2014 14-Feb-2014 Breakdown Comments Set up, staff recruited and Done Public Disclosure Copy under training. Not DLI. Appropriate guidelines for Performance Yes/No Value No No Yes Contract management for Civil Servants in Date 13-Mar-2012 14-Feb-2014 14-Feb-2014 Grade 11 and above in all Ministries have been Comments Guidelines for Performance Done prepared by HRMO and approved by CSSC. Contract Management have been approved by CSSC. Publication of (i) all Ministries’ Performance Yes/No Value No No Yes Targets; and (ii) achievement against Date 13-Mar-2012 14-Feb-2014 31-Dec-2014 Performance Targets Comments DLI for year 3. It is not done yet. All Pilot Ministries have completed one annual Yes/No Value No No Yes cycle of the Performance Appraisal Process for Date 13-Mar-2012 14-Feb-2014 31-Dec-2014 Civil Servants in Grades 7 to 10 Comments All Pilot Ministries have initiated the performance appraisal process during 2013. The exercises was initiated late in the year and quality was not acceptable. This DLI will be postponed for one year in a project restructuring. Data on Financial Performance (as of 14-May-2014) Financial Agreement(s) Key Dates Project Ln/Cr/Tf Status Approval Date Signing Date Effectiveness Date Original Closing Date Revised Closing Date P128208 IDA-51220 Effective 31-May-2012 26-Jun-2012 23-Oct-2012 31-Oct-2015 31-Oct-2016 Public Disclosure Copy Disbursements (in Millions) Project Ln/Cr/Tf Status Currency Original Revised Cancelled Disbursed Undisbursed % Disbursed P128208 IDA-51220 Effective XDR 11.00 11.00 0.00 5.36 5.64 49.00 Disbursement Graph Page 5 of 6 The World Bank Report No: ISR15913 Public Disclosure Copy Key Decisions Regarding Implementation In March, 2014, the project was restructured to change some DLIs and associated intermediate indicators and to request the extension of the closing date for a period of 12 months until 2016. The overall project progress since the last ISM is satisfactory. Restructuring History There has been no restructuring to date. Related Projects There are no related projects. Public Disclosure Copy Page 6 of 6