PROCUREMENT PLAN (Textual Part) Project information: Sierra Leone – Smallholder Commercialisation and Agribusiness Development Project (SCADeP)- P153437 Project Implementation agency: Ministry of Agriculture, Forestry and Food Security Date of the Procurement Plan: February 16, 2018 Period covered by this Procurement Plan: January -December 2018 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in National Public Procurement Act 2004, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. NOT APPLICABLE Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables NOT APPLICABLE Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). NOT APPLICABLE Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables] Other Relevant Procurement Information. PROCUREMENT Sierra Leone : Smallholder Commercialization and Agribusiness Development Project PLAN General Information Country: Sierra Leone Bank’s Approval Date of the Original Procurement Plan: 2018-04-10 2019-06-26 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P153437 GPN Date: Project Name: Smallholder Commercialization and Agribusiness Development Project Loan / Credit No: IDA / 57670 Executing Agency(ies): Ministry of Agriculture and Food Security WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MAFS-73199-CW-RFQ / Under Construction of SLeCAD Request for Single Stage - One IDA / 57670 Post Limited 0.00 Implementati 2018-11-17 2019-01-12 2019-07-11 headquarter building in Quotations Envelope on Freetown SL-MAFS-48928-CW-RFQ / Rehabilitation of Laboratory and Office building and Pending Request for Single Stage - One Construction of training IDA / 57670 Post Limited 0.00 Implementati 2018-11-19 2019-01-14 2019-07-13 Quotations Envelope facility (including water on system for nursery and drying floor at Pendembu) SL-MAFS-48897-CW-RFQ / Pending Construction of Experimental Request for Single Stage - One IDA / 57670 Post Limited 0.00 Implementati 2018-11-14 2019-01-09 2019-07-08 Building, Including fence and Quotations Envelope on water well in Bombali SL-MAFS-48900-CW-RFQ / Pending Construction of Green House Request for Single Stage - One IDA / 57670 Post Limited 0.00 Implementati 2018-12-01 2019-01-26 2019-07-25 and rehabilitation of nursery Quotations Envelope on infrastructure at Kpuwabu SL-MAFS-46930-CW-RFQ / Pending Request for Single Stage - One Rehabilitate vet clinic at IDA / 57670 Post Limited 0.00 Implementati 2018-11-28 2019-01-23 2019-07-22 Quotations Envelope Tower hill. on SL-MAFS-39295-CW-RFQ / Construction of poultry Pending Request for Single Stage - One buildings (X3) and bore hole IDA / 57670 Post Limited 0.00 Implementati 2018-11-28 2019-01-23 2019-07-22 Quotations Envelope for Teko Research Center, on SLARI SL-MAFS-48876-CW-RFB / Spot improvement including Pending Single Stage - One construction of small bridges IDA / 57670 Post Request for Bids Open - National 0.00 Implementati 2018-11-30 2018-12-05 2019-01-16 2019-02-15 2019-03-22 2019-09-18 Envelope and culverts in eight (8) on Districts in Sierra Leone. SL-MAFS-91279-CW-RFB / Rehabilitation of 142Km of feeder roads in six distrcits Pending Single Stage - One (Bonthe, Port Loko, IDA / 57670 Post Request for Bids Open - National 0.00 Implementati 2018-12-19 2018-12-24 2019-02-04 2019-03-06 2019-04-10 2019-10-07 Envelope Kailahun, Moyamba, on Tonkolili, and Kono) in Sierra Leone (six lots) GOODS Page 1 Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MAFS-63652-GO-DIR / Procurement of oil palm Pending seedlings for research and IDA / 57670 Prior Direct Selection Direct 0.00 Implementati 2018-06-08 2018-06-13 2018-07-18 2019-01-14 community nursery at on Pendembu SL-MAFS-49243-GO-RFQ / Pending Request for Single Stage - One Procurement of Generators IDA / 57670 Post Limited 0.00 Implementati 2018-12-05 2019-01-30 2019-07-29 Quotations Envelope for NaFFSL and SLeCAD on SL-MAFS-48920-GO-RFQ / Procurement of PPEs and safeguards equipment and Pending Request for Single Stage - One provision of Assorted IDA / 57670 Post Limited 0.00 Implementati 2018-11-05 2018-12-31 2019-06-29 Quotations Envelope engineering tools (GPS, on Measuring wheel and tape, etc) for MAFFS SL-MAFS-49260-GO-RFQ / Pending Procurement of Veterinary Request for Single Stage - One IDA / 57670 Post Limited 0.00 Implementati 2018-11-19 2019-01-14 2019-07-13 drugs and vaccines (poultry) Quotations Envelope on for Pendembu SL-MAFS-49255-GO-RFQ / Procurement of poultry Pending Request for Single Stage - One housing equipment and IDA / 57670 Post Limited 0.00 Implementati 2018-12-05 2019-01-30 2019-07-29 Quotations Envelope clinical equipment for on Pendembu SL-MAFS-49278-GO-RFQ / Procurement of Rice Milling Pending Request for Single Stage - One Machines, Threshers and IDA / 57670 Post Limited 0.00 Implementati 2018-12-03 2019-01-28 2019-07-27 Quotations Envelope Stitching Machines for on selected ABCs/FBOs SL-MAFS-46937-GO-RFQ / Procurement of quality control and grading Pending Request for Single Stage - One equipment (moisture meter, IDA / 57670 Post Limited 0.00 Implementati 2018-12-05 2019-01-30 2019-07-29 Quotations Envelope Moisture tester, weighing on scales, Pollinating Bags, Grading Scale etc ) SL-MAFS-49249-GO-RFQ / Pending Request for Single Stage - One Procurement of laboratory IDA / 57670 Post Limited 0.00 Implementati 2018-12-05 2019-01-30 2019-07-29 Quotations Envelope equipment- Pendembu on SL-MAFS-49274-GO-RFQ / Pending Procurement of Parboiling Request for Single Stage - One IDA / 57670 Post Limited 0.00 Implementati 2018-12-05 2019-01-30 2019-07-29 Equipment for selected Quotations Envelope on ABCs/FBOs SL-MAFS-91289-GO-RFQ / Procurement of (i) computers (4) for workstation for improvement of data Under processing and uploading to Request for Single Stage - One IDA / 57670 Post Limited 0.00 Implementati 2018-12-29 2019-02-23 2019-08-22 the server, (ii) 32 tablets for Quotations Envelope on data collection from the field and 9iii) software to upgrade server capacity for PEMSD, MAF Page 2 SL-MAFS-49282-GO-RFQ / Procurement of Argo- Under Chemicals (Pesticides and Request for Single Stage - One IDA / 57670 Post Limited 0.00 Implementati 2018-06-05 2018-07-31 2019-01-27 fertilizer, Urea, KCL) for Quotations Envelope on Kenema Forestry and Tree Crops Research Center SL-MAFS-106936-GO-DIR / Procurement of 650 Mt of Pending Certified Seed Rice from IDA / 57670 Prior Direct Selection Direct 0.00 Implementati 2019-03-20 2019-03-25 2019-04-29 2019-10-26 four identified rice seed on growers in three different countries SL-MAFS-108330-GO-DIR / Procurement of 50Mt GBS 9 Certified Seed Rice ,150MT Under OM-6976 Certified Seed IDA / 57670 Prior Direct Selection Direct 0.00 Implementati 2019-04-03 2019-04-08 2019-05-13 2019-11-09 Rice and 25MT GBS 9 on Foundation Seed Rice from Vietnam SL-MAFS-108331-GO-DIR / Procurement of 225MT NERICA L19 Certified Seed Under IDA / 57670 Prior Direct Selection Direct 0.00 2019-04-03 2019-04-08 2019-05-13 2019-11-09 Rice and 50MT NERICA Review L19 Foundation from Burkina Faso SL-MAFS-108332-GO-DIR / Under Procurement of 200 MT IDA / 57670 Prior Direct Selection Direct 0.00 Implementati 2019-04-03 2019-04-08 2019-05-13 2019-11-09 FARO Certified Rice Seed on from Nigeria SL-MAFS-108368-GO-RFQ / Procurement of 40 MT of Pending Urea and 75 MT of MPK Request for Single Stage - One IDA / 57670 Post Open - National 0.00 Implementati 2019-04-15 2019-06-10 2019-12-07 15:15:15 for foundation seed Quotations Envelope on for Ministry of Agriculture and Forestry SL-MAFS-110338-GO-DIR / Under Procurement of 25Mt IDA / 57670 Prior Direct Selection Direct 0.00 Implementati 2019-04-15 2019-04-20 2019-05-25 2019-11-21 Certified seed rice Nerica L on 19 SL-MAFS-113070-GO-RFQ / Pending Request for Single Stage - One Procurement of assorted IDA / 57670 Post Limited 0.00 Implementati 2019-06-05 2019-07-31 2020-01-27 Quotations Envelope communications equipment on SL-MAFS-113072-GO-RFQ / Procurement of quality Pending control and grading Request for Single Stage - One IDA / 57670 Post Limited 0.00 Implementati 2019-06-19 2019-08-14 2020-02-10 equipment based on the Quotations Envelope on capacity building assessment report ready for training NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MAFS-38589-NC-RFQ / Pending Request for Single Stage - One Website Development, IDA / 57670 Post Limited 0.00 Implementati 2018-11-28 2019-01-23 2019-07-22 Quotations Envelope Hosting and Management on Page 3 SL-MAFS-38591-NC-RFQ / Produce IEC activities- Printing of IEC Materials, Pending Request for Single Stage - One Jingles, Vignette, T-Shirts, IDA / 57670 Post Limited 0.00 Implementati 2018-12-05 2019-01-30 2019-07-29 Quotations Envelope stickers, hand bands, flyers, on banners, brochures,2019 Calendars and Diaries SL-MAFS-38592-NC-RFQ / Pending Request for Single Stage - One Printing of quarterly IDA / 57670 Post Limited 0.00 Implementati 2019-02-20 2019-04-17 2019-10-14 Quotations Envelope SCADeP- News Letters on SL-MAFS-113062-NC-RFQ / Pending Development of Web-based Request for Single Stage - One IDA / 57670 Post Limited 0.00 Implementati 2019-05-19 2019-07-14 2020-01-10 Electronic Dashboard Quotations Envelope on Platform SL-MAFS-113069-NC-RFQ / Production and printing of Pending Request for Single Stage - One GIS maps of SCADeP IDA / 57670 Post Limited 0.00 Implementati 2019-05-22 2019-07-17 2020-01-13 Quotations Envelope supported Agribusinesses and on SMEs and FBOs CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MAFS-46903-CS-QCBS / Consulting services for the monitoring and supervision of works for selected feeder roads (300km) using Quality And Cost- Open - IDA / 57670 Prior 0.00 Under Review 2018-07-02 2018-07-23 2018-09-05 2018-10-03 2018-11-02 2018-12-07 2019-01-11 2020-01-11 Traditional contracts with Based Selection International two (2) years community based maintenance in Sierra Leone . SL-MAFS-39259-CS-CQS / Consultancy Services for the Consultant Under Preparation of the National IDA / 57670 Post Qualification Open - National 0.00 2018-09-14 2018-10-05 2018-11-18 2018-12-18 2019-01-22 2019-07-21 Implementation Agribusiness Development Selection Strategy SL-MAFS-46900-CS-QCBS / Consulting services for the monitoring and supervision Quality And Cost- Open - of works for selected feeder IDA / 57670 Prior 0.00 Under Review 2018-08-31 2018-09-21 2018-11-04 2018-12-02 2019-01-01 2019-02-05 2019-03-12 2020-03-11 Based Selection International roads (200km) using Output and Performance-based Road Contract (OPRC). SL-MAFS-73206-CS-CQS / Consultancy Services to Consultant undertake Capacity needs IDA / 57670 Post Qualification Open - National 0.00 Under Review 2018-08-31 2018-09-21 2018-11-04 2018-12-04 2019-01-08 2019-07-07 Assessment of Grantees of Selection the SLADF SL-MAFS-73210-CS-CQS / Technical Audit of the Feeder Roads Component of Consultant Under the Smallholder IDA / 57670 Post Qualification Open - National 0.00 2018-09-14 2018-10-05 2018-11-18 2018-12-18 2019-01-22 2019-07-21 Implementation Commercialization and Selection Agribusiness Development Project (SCADeP) Page 4 SL-MAFS-46925-CS-CQS / Consulting services to review Consultant and update National Rural Pending IDA / 57670 Post Qualification Open - National 0.00 2018-11-22 2018-12-13 2019-01-26 2019-02-25 2019-04-01 2019-09-28 Feeder Roads Policy, Implementation Selection including alternative revenue sources for RMFA. SL-MAFS-46921-CS-CQS / Consultancy services to Consultant establish Asset Management Pending IDA / 57670 Post Qualification Open - National 0.00 2018-11-30 2018-12-21 2019-02-03 2019-03-05 2019-04-09 2019-10-06 Systems at SLRA, including Implementation Selection trainng and installation of equipment and software . SL-MAFS-80463-CS-CQS / Consultancy Services to Consultant undertake an institutional Pending IDA / 57670 Post Qualification Open - National 0.00 2018-11-15 2018-12-06 2019-01-19 2019-02-18 2019-03-25 2019-09-21 diagnostic of the Ministry of Implementation Selection Agriculture and Forestry (MAF). SL-MAFS-91284-CS-QCBS / Consulting Services for Contract Monitoring and Supervision of Rehabilitation Quality And Cost- Under of 142Km of Feeder Roads IDA / 57670 Post Open - National 0.00 2018-12-19 2019-01-09 2019-02-22 2019-03-22 2019-04-21 2019-05-26 2019-06-30 2020-06-29 Based Selection Implementation in Six (6) Districts (Bonthe, Port Loko, Kailahun, Moyamba, Tonkolili and Kono) in Sierra Leone SL-MAFS-97039-CS-LCS / Consulting Services to Least Cost Under IDA / 57670 Post Open - National 0.00 2019-02-04 2019-02-25 2019-04-10 2019-05-08 2019-06-07 2019-07-12 2019-08-16 2020-02-12 conduct Financial Audit for Selection Implementation FY 2018 for SCADeP SL-MAFS-113058-CS-CQS / Consultancy services to Consultant Under develop and establish IDA / 57670 Post Qualification Open - National 0.00 2019-05-14 2019-06-04 2019-07-18 2019-08-17 2019-09-21 2020-03-19 Implementation Electronic Input Voucher Selection Platform SL-MAFS-121003-CS-QCBS / CONSULTING SERVICES FOR FEASIBILITY STUDIES, PREPARATION OF CONCEPTUAL DESIGNS, PROCUREMENT SUPPORT, MONITORING Quality And Cost- Open - Pending IDA / 57670 Post 0.00 2019-06-26 2019-07-17 2019-08-30 2019-09-27 2019-10-27 2019-12-01 2020-01-05 2021-01-04 AND SUPERVISION Based Selection International Implementation SERVICES FOR CONSTRUCTION OF 7 BRIDGES IN SIERRA LEONE USING DESIGN, BUILD TRANSFER (DBT) CONTRACTING INDIVIDUAL CONSULTANTS Page 5