Grid Solar and Energy Efficiency Project (P146344) Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan Original: December 2014: Revision 5 of Updated Procurement Plan, March 2017 2. Date of General Procurement Notice: April 10, 2015 3. Period covered by this procurement plan: The procurement period of project covered from year August 2016 to March 2017. II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) 2. NCB (Goods) 3. ICB (Works) 4. NCB (Works) 5. (Non-Consultant Services) 2. Pre-qualification. Bidders for _Not applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: NA 4. Reference to (if any) Project Operational/Procurement Manual: NA 5. Any Other Special Procurement Arrangements: NA 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness 1 2 3 4 5 6 7 Ref. No. Description Estimated Packages Domestic Review Comments Cost Preference by US$ (yes/no) Bank million (Prior / Post) March 17, 2017 GSEEP/W/ICB-01 Procurement of 25MWp 45 1 No Prior Grid Tied PV Solar Farm (EPC Contract) along with operation and maintenance (O&M) of the plan for 5 years. GSEEP/W/ICB-02 33 kV Distribution 8.51 1 No Prior System expansion and reinforcement (Design, Supply and Installation Contract) GSEEP/W/ICB-03 33 kV Distribution 24 2 No Prior GSEEP/W/ICB-04 System expansion and reinforcement (Design, Supply and Installation Contract) GSEEP/W/ICB-05 Loss Reduction and 40.5 3 No Prior GSEEP/W/ICB-06 Distribution Line GSEEP/W/ICB-07 Extension (Design, supply and installation contract) to be initiated as per the recommendation of Distribution Master Plan and Loss Reduction Master Plan GSEEP/G/DC-01 Procurement of Hardware 0.5 1 No Prior (Servers, Computers, Plotters and other accessories, etc.) GSEEP/D/DC-02 Procurement of Double 0.5 2 Prior GSEEP/D/DC-03 Cab Pickup trucks- 6 Nos and Motorbikes- 3 Nos Package 1 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) 2. Single Source (Firms) 3. Individual 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: NA 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Estimated Packages Review March 17, 2017 Ref. No. Description of Assignment Cost by Bank Comments US$ (Prior / Post) million GSEEP/CS/QCBS Consulting Services For Owners 1 1 Prior -01 Engineer To Supervise 25 Mw Grid Connected Solar Farm Project GSEEP/CS/QCBS Consulting Services for preparing 4.36 1 Prior -02 Distribution System Loss Reduction Master Plan (DLRMP) GSEEP/CS/IND- International Individual Consultant 0 1 Prior 01.1 1 for member of the Procurement Evaluation GSEEP/CS/IND- International Individual Consultant 0 1 Prior 01.2 No. 2 for member of the Procurement Evaluation Panel GSEEP/CS/IND- Selection of consultants for 0.025 1 Prior 02/02 Procurement Evaluation Panel for Evaluation for 33 kV Distribution System expansion and reinforcement GSEEP/CS/IND- Selection of consultant for 0.02 1 Prior 02/01 Procurement Evaluation Panel for 33 kV Distribution System expansion and reinforcement GSEEP /CS/IND- Selection of Procurement 0.048 1 Prior 03/01 Evaluation Panel (PEP) for independent evaluation of bids under 11 kV distribution packages GSEEP /CS/IND- Selection of Procurement 0.042 1 Prior 03/02 Evaluation Panel (PEP) for the independent evaluation of the bids under 11 kV Distribution Packages March 17, 2017 PROCUREMENT Nepal : Nepal: Grid Solar and Energy Efficiency PLAN General Information Country: Nepal Bank’s Approval Date of the Original Procurement Plan: 2016-08-30 2020-01-07 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P146344 GPN Date: Project Name: Nepal: Grid Solar and Energy Efficiency Loan / Credit No: IDA / 55660 Executing Agency(ies): Nepal Electricity Authority WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GSEEP/W/ICB-05 / Loss Reduction and Distribution Line Extension (Design, supply and installation Component 2: Distribution Open - Single Stage - One contract) to be initiated as IDA / 55660 System Planning Loss Prior Request for Bids 13,500,000.00 0.00 Canceled 2017-02-01 2017-02-06 2017-03-23 2017-04-22 2017-05-27 2017-11-23 International Envelope per the recommendation of Reduction Distribution Master Plan and Loss Reduction Master Plan- Package 1 GSEEP/W/ICB-06 / Loss Reduction and Distribution Line Extension (Design, Supply and Installation Component 2: Distribution Open - Single Stage - One Contract) to be initiated as IDA / 55660 System Planning Loss Prior Request for Bids 13,500,000.00 0.00 Canceled 2017-02-01 2017-02-06 2017-03-20 2017-04-19 2017-05-24 2017-11-20 International Envelope per the recommendation of Reduction Distribution Master Plan and Loss Reduction Master Plan- Package 2 GSEEP/W/ICB-07 / Loss Reduction and Distribution Line Extension (Design, Supply and Installation Component 2: Distribution Open - Single Stage - One Contract) to be initiated as IDA / 55660 System Planning Loss Prior Request for Bids 13,500,000.00 0.00 Canceled 2017-02-01 2017-02-06 2017-03-20 2017-04-19 2017-05-24 2017-11-20 International Envelope per the recommendation of Reduction Distribution Master Plan and Loss Reduction Master Plan- Package 3 GSEEP/W/ICB-04 / 11 kV and 0.4 kV Distribution Component 2: Distribution System expansion and Open - Single Stage - One IDA / 55660 System Planning Loss Prior Request for Bids 12,000,000.00 10,293,388.52 Signed 2016-10-21 2016-10-21 2016-11-28 2016-12-28 2017-02-01 2017-07-31 reinforcement- Package 2 International Envelope Reduction (Design, Supply and Installation Contract) GSEEP/W/ICB-01 / Procurement of 25MWp Grid Tied PV Solar Farm (EPC Component 1: Grid- Open - Single Stage - One Contract) along with IDA / 55660 connected Solar PV Farms Prior Request for Bids 45,000,000.00 38,116,098.98 Signed 2016-10-19 2016-10-19 2016-10-19 2016-10-19 2016-11-23 2017-05-22 International Envelope operation and maintenance Development (O&M) of the plan for 5 years. GSEEP/W/ICB-02 / 33 kV Distribution System Component 2: Distribution Open - Single Stage - One expansion and reinforcement IDA / 55660 System Planning Loss Prior Request for Bids 8,510,000.00 7,828,232.28 Signed 2016-10-19 2016-10-19 2016-10-19 2016-12-13 2017-01-17 2017-07-16 International Envelope (Design, Supply and Reduction Installation Contract) Page 1 GSEEP/W/ICB-03 / 11 kV and 0.4 kV Distribution Component 2: Distribution System expansion and Open - Single Stage - One IDA / 55660 System Planning Loss Prior Request for Bids 12,000,000.00 11,081,487.10 Signed 2016-10-21 2016-10-21 2016-12-19 2017-01-18 2017-02-22 2017-08-21 reinforcement- Package 1 International Envelope Reduction (Design, Supply and Installation Contract) GSEEP/W/ICB-08 / Design, Supply, Installation/Erection, Testing and Commissioning Component 2: Distribution Open - Single Stage - One of 11/0.4 IDA / 55660 System Planning Loss Prior Request for Bids 12,793,020.23 13,044,168.20 Signed 2017-12-17 2017-12-27 2018-02-10 2018-03-12 2018-04-16 2020-04-05 International Envelope kV Distribution System Reduction (Illam, Panchthar and Taplejung) GSEEP/W/ICB-09 / Design, Supply, Delivery, Installation, Testing and Commissioning of 33/11kV Component 2: Distribution Open - Single Stage - One Substations and 33kV IDA / 55660 System Planning Loss Prior Request for Bids 16,836,709.49 12,252,383.10 Signed 2018-08-17 2018-08-22 2018-10-06 2018-11-05 2018-12-10 2020-06-02 International Envelope Lines(Bharatpur, Dhading, Reduction Hetauda, Kavre, Lagankhel, Nuwakot, Palung, Ramechhap, Dolakha and Sindhupalchok districts GSEEP/W/ICB-10 / Design, Supply and Installation/Erection, Testing Component 2: Distribution Open - Single Stage - One and Commissioning of IDA / 55660 System Planning Loss Prior Request for Bids 13,748,990.38 13,177,631.36 Signed 2018-08-16 2018-08-21 2018-10-05 2018-11-04 2018-12-09 2020-06-01 International Envelope 11/0.4kV Distribution System Reduction in Kavre, Dhading and Nuwakot districts. GSEEP/W/ICB-11 / Design, Supply and Installation/Erection, Testing and Commissioning of 11/0.4 Component 2: Distribution Open - Single Stage - One kV Distribution System in IDA / 55660 System Planning Loss Prior Request for Bids 9,803,980.88 8,271,903.45 Signed 2018-08-19 2018-08-24 2018-10-08 2018-11-07 2018-12-12 2020-06-04 International Envelope Melamchi, Dolakha, Reduction Ramechhap, Rasuwa, Palung, Bharatpur and Sindhuli districts. GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GSEEP/G/DC-03 / Procurement of Double Cab Component 1: Grid- Pickup trucks- 6 Nos and IDA / 55660 connected Solar PV Farms Prior Direct Selection Direct 500,000.00 0.00 Canceled 2016-11-05 2016-11-10 2016-12-15 2017-06-13 Motorbikes- 3 Nos Development Package 2 GSEEP/G/DC-02 / Component 1: Grid- Under Procurement of Double Cab IDA / 55660 connected Solar PV Farms Post Direct Selection Direct 500,000.00 0.00 Implementati 2017-12-08 2017-12-13 2018-01-11 2018-02-10 Pick-Up trucks - 6 Nos. Development on GSEEP/D/DC-02 / Procurement of Double Cab Component 1: Grid- Pickup trucks- 6 Nos and IDA / 55660 connected Solar PV Farms Prior Direct Selection Direct 500,000.00 0.00 Canceled 2016-11-05 2016-11-10 2016-12-15 2017-06-13 Motorbikes- 3 Nos Package Development 1 GSEEP/G/DC-01 / Component 1: Grid- Procurement of Hardware IDA / 55660 connected Solar PV Farms Prior Direct Selection Direct 50,000.00 0.00 Canceled 2016-10-21 2016-10-26 2016-11-30 2017-05-29 (Servers, Computers, Plotters Development and other accessories, etc.) Page 2 NP-NEA-70083-GO-DIR / Procurement of Component 1: Grid- Pending Hardware(Servers, IDA / 55660 connected Solar PV Farms Post Direct Selection Direct 50,000.00 0.00 Implementati 2018-07-18 2018-07-23 2018-08-27 2019-02-23 Computers, Plotters & Other Development on Accessories etc..) GSEEP/G/NCB-01 / Component 1: Grid- Under Procurement of 6 Nos. of Single Stage - One IDA / 55660 connected Solar PV Farms Post Request for Bids Open - National 500,000.00 0.00 Implementati 2019-06-02 2019-06-07 2019-07-07 2019-08-06 2019-09-10 2020-03-08 4WD Double Cab Pick Up Envelope Development on Trucks GSEEP/G/NCB-02 / Supply Component 1: Grid- Pending and Delivery of 4 Nos. of Single Stage - One IDA / 55660 connected Solar PV Farms Post Request for Bids Open - National 345,320.00 0.00 Implementati 2020-01-15 2020-03-05 2020-04-04 2020-05-04 2020-06-08 2020-07-08 4WD Double Cab Pickup Envelope Development on Truck NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GSEEP/CS/QCBS-01 / CONSULTING SERVICES Component 1: Grid- for Owners Engineer to Quality And Cost- Open - IDA / 55660 connected Solar PV Farms Prior 1,000,000.00 751,250.62 Signed supervise 25 MW GRID Based Selection International Development CONNECTED SOLAR FARM PROJECT GSEEP/CS/QCBS-02 / Consulting Services for Component 2: Distribution Quality And Cost- Open - preparing Distribution IDA / 55660 System Planning Loss Prior 4,360,000.00 2,256,540.21 Signed 2016-10-20 2016-10-20 2016-12-03 2017-01-17 2017-02-16 2017-03-23 2017-04-27 2018-04-27 Based Selection International System Loss Reduction Reduction Master Plan (DLRMP) INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GSEEP/CS/IND-01.1 / International Individual Component 1: Grid- Individual Consultant 1 for member of IDA / 55660 connected Solar PV Farms Prior Consultant Open 0.00 26,437.70 Signed the Procurement Evaluation Development Selection Panel GSEEP/CS/IND-01.2 / International Individual Component 1: Grid- Individual Consultant No. 2 for IDA / 55660 connected Solar PV Farms Prior Consultant Open 0.00 23,114.20 Signed member of the Procurement Development Selection Evaluation Panel Page 3 GSEEP/CS/IND-02/02 / Selection of consultants for Component 2: Distribution Individual Procurement Evaluation Under IDA / 55660 System Planning Loss Prior Consultant Direct 20,000.00 0.00 2016-11-01 2016-11-11 2016-12-02 2017-01-06 2017-07-05 Panel for Evaluation for 33 Implementation Reduction Selection kV Distribution System expansion and reinforcement GSEEP/CS/IND-02/01 / Selection of consultant for Component 2: Distribution Individual Procurement Evaluation Under IDA / 55660 System Planning Loss Prior Consultant Direct 25,000.00 0.00 2016-11-05 2016-11-15 2016-12-06 2017-01-10 2017-07-09 Panel for 33 kV Implementation Reduction Selection Distribution System expansion and reinforcement GSEEP /CS/IND-03/01 / Selection of Procurement Component 2: Distribution Individual Evaluation Panel (PEP) for IDA / 55660 System Planning Loss Prior Consultant Limited 48,000.00 47,672.37 Signed 2017-03-13 2017-03-14 2017-03-15 2017-03-21 2017-03-26 independent evaluation of Reduction Selection bids under 11 kV distribution packages GSEEP /CS/IND-03/02 / Selection of Procurement Component 2: Distribution Individual Evaluation Panel (PEP) for IDA / 55660 System Planning Loss Prior Consultant Limited 42,000.00 41,571.70 Signed 2017-03-14 2017-03-15 2017-03-16 2017-03-22 2017-04-11 the independent evaluation Reduction Selection of the bids under 11 kV Distribution Packages GSEEP/CS/IND-04/01 / Selection of Procurement Component 2: Distribution Individual Evaluation Panel (PEP) for Under IDA / 55660 System Planning Loss Post Consultant Direct 22,000.00 0.00 2018-03-13 2018-03-23 2018-03-28 2018-04-25 2018-05-25 Independent Evaluation of Implementation Reduction Selection bids under 11kV Distribution Packages GSEEP/CS/IND/-04/02 / Selection of Procurement Component 2: Distribution Individual Evaluation Panel(PEP) for Under IDA / 55660 System Planning Loss Prior Consultant Direct 20,000.00 0.00 2018-03-13 2018-03-23 2018-03-28 2018-04-25 2018-05-25 Independent Evaluation of Implementation Reduction Selection bids under 11kV Distribution Packages GSEEP /CS/IND-05-01 / Selection of International Consultant for the Component 2: Distribution Individual Independent Evaluation of IDA / 55660 System Planning Loss Prior Consultant Limited 47,000.00 46,412.09 Signed 2019-01-03 2019-01-10 2019-01-16 2019-02-18 2019-03-14 Bids as a member of Reduction Selection Procurement Evaluation Panel GSEEP/CS/IND-05-02 / Selection of International Consultant for the Component 2: Distribution Individual Independent Evaluation of IDA / 55660 System Planning Loss Prior Consultant Limited 44,000.00 43,221.50 Signed 2019-01-03 2019-01-10 2019-01-16 2019-02-18 2019-03-14 Bids as a member of Reduction Selection Procurement Evaluation Panel Page 4