Sample Procurement Plan - PREP Tonga Phase 1 (P154840) I. General 1. Bank’s approval Date of the procurement Plan [November 23, 2015]: Revision June 10, 2017] 2. Date of General Procurement Notice: Nov 17, 2015 3. Period covered by this procurement plan: June 2017-Dec 2018 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments Works (including turnkey, US$2,000,000 Contracts at or above the supply & installation of plant thresholds are subject to the and equipment, and PPP) Bank’s procurement prior review. Goods, information technology US$500,000 Contracts at or above the and non-consulting services thresholds are subject to the Bank’s procurement prior review. 2. 2. Prequalification. Bidders for _Not applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: [Refer to the relevant CDD project implementation document approved by the Bank or delete if not applicable] Nov 6, 2017 4. Reference to (if any) Project Operational/Procurement Manual: Project Operational Manual that includes a Procurement Section was approved on November 19, 2015 5. Any Other Special Procurement Arrangements: [including advance procurement and retroactive financing, if applicable] NONE 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness ( including those that are subject to retroactive financing and advanced procurement) [List the Packages which require Bank’s prior review first and then the other packages] III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comment Consultants: firms USD$500,000 Contracts at or above the thresholds are subject to the Bank’s procurement prior review. Consultants: individuals USD$300,000 Contracts at or above the thresholds are subject to the Bank’s procurement prior review. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable or delete if not applicable] 4. Consultancy Assignments with Selection Methods and Time Schedule (works, goods, services) Nov 6, 2017 Estimated Activity Reference No. / Market Loan / Credit No. Component Review Type Category Amount Description: Approach (US$) PREPTONGA/WORKS01 / Construction of a Headquarter Building for Tonga Meteorological Component 2: Service (TMS) and IDA-56890,IDA- Risk Reduction Open - National Emergency Prior Works 3,600,000.00 D0780 and Resilient International Management Office Investments (NEMO) at MATAKI'EUA, TAUFA'AHAU RD, TONGATAPU ISLAND. PREPTONGA/WORKS03 Component 2: / Structural Repairs of Risk Reduction Open - IDA-56890 Post Works 500,000.00 Vava'u Hospital and Resilient National Investments PREPTONGA/WORKS04 Component 2: / Reconstruction of Risk Reduction Open - IDA-D0780 Post Works 500,000.00 Schools(Vava'u) and Resilient National Investments PREPTONGA/GOODS10 Component 1: / Electronics equipment Strengthening for the seismology Open - IDA-56890 Early Warning Post Goods 60,000.00 departments- Ministry of International and Lands, Survey and Preparedness Natural Resources. Nov 6, 2017 PREPTONGA/CON16 / Design and Supervision for the reconstructions of Component 2: 4 schools in Vava'u, Risk Reduction Consultant IDA-D0780 Post Direct 30,000.00 MEIDECC propose to use and Resilient Services the Consultant for the Investments Vava'u Hospital for this assignments. PREPTONGA/CON19 / Steven and Taylor Component 1: Consultant Engineer to Strengthening provide price BOQ for the Consultant IDA-56890 Early Warning Post Direct 12,000.00 PrepTonga/WORKS01 Services and Construction of a Preparedness Headquarter Building for TMS and NEMO. PREPTONGA/CON17 / Component 2: Clerk of Works to be hired Risk Reduction Consultant and station on sites to IDA-56890 Post Open 15,000.00 and Resilient Services supervise construction for Investments the schools in Vava'u PREPTONGA/CON18 / A National Consultant is Component 1: required for ground truth , Strengthening site selections of the tower Consultant IDA-56890 Early Warning Post Open 15,000.00 and optimisation for the Services and purchase of the marine Preparedness coastal equipment - PREPTonga/GOODS01 Nov 6, 2017 PROCUREMENT Tonga : Pacific Resilience Program PLAN General Information Country: Tonga Bank’s Approval Date of the Original Procurement Plan: 2018-03-15 2019-08-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P154840 GPN Date: Project Name: Pacific Resilience Program Loan / Credit No: IDA / 56890, IDA / D0780, TF / A1232, IDA / D3590 Executing Agency(ies): Ministry of Meteorology, Energy, Information, Disaster Management, Climate Change and Communications WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PREPTONGA/WORKS01 / Construction of a Headquarter Building for Tonga Meteorological Service Component 2: Risk Under Open - Single Stage - One (TMS) and National IDA / 56890 Reduction and Resilient Prior Request for Bids 3,600,000.00 0.00 Implementati 2018-03-25 2018-03-30 2018-05-11 2018-06-10 2018-07-15 2019-01-11 International Envelope Emergency Management Investments on Office (NEMO) at MATAKI'EUA, TAUFA'AHAU RD, TONGATAPU ISLAND. PREPTONGA/WORKS 02 / Construction of Building for Component 1: Request for Single Stage - One Emergency Operating IDA / D0780 Strengthening Early Post Limited 1,150,000.00 0.00 Canceled 2018-09-13 2018-11-08 2019-05-07 Quotations Envelope Centers in Vavau and Warning and Preparedness Haapai PREPTONGA/WORKS05 / Renovation of 1 big room to Component 4: Project and Request for Single Stage - One IDA / D3590 Post Limited 25,000.00 18,305.94 Signed 2018-10-20 2018-12-04 2018-12-24 house PMU at MEIDECC Program Management Quotations Envelope Building - Level 4 PREPTONGA/WORKS04 / Component 2: Risk Pending Request for Single Stage - One Reconstruction of IDA / D0780 Reduction and Resilient Post Open - National 500,000.00 0.00 Implementati 2019-11-16 2020-01-11 2020-07-09 Quotations Envelope Schools(Vava'u) Investments on PREPTONGA/WORKS03 / Component 2: Risk Pending Request for Single Stage - One Structural Repairs of Vava'u IDA / 56890 Reduction and Resilient Post Open - National 500,000.00 0.00 Implementati 2019-11-23 2020-02-01 2020-07-30 Quotations Envelope Hospital Investments on PREPTONGA/WORKS02 / Construction of Emergency Component 1: Pending Single Stage - One Operating Centre (EOCs) in IDA / D0780 Strengthening Early Post Request for Bids Open - National 1,150,000.00 0.00 Implementati 2019-08-30 2019-09-04 2019-10-16 2019-11-15 2019-12-20 2020-06-17 Envelope Outer Islands for Vava'u Warning and Preparedness on and Ha'apai PREPTONGASCHOOL/WORK S06-08 / PACKAGE 1: CONSTRUCTION OF SCHOOL CLASSROOMS Component 2: Risk Pending Request for Single Stage - One FOR GOVERNMENT IDA / 56890 Reduction and Resilient Post Limited 1,905,000.00 0.00 Implementati 2019-09-06 2019-10-27 2020-05-24 Quotations Envelope PRIMARY SCHOOLS(GPS) : Investments on LOT 1 GPS NAVUTOKA, LOT 2 GPS FASI, LOT 3 GPS VAINI GOODS Page 1 Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PREPCER-G6 / Discharge hose and accessories for Pending Component 3: Disaster Risk the dewatering pumps IDA / D0780 Post Direct Selection Direct 10,000.00 0.00 Implementati 2018-04-09 2018-04-14 2018-04-21 2018-06-05 Financing previously purchase, 50m x on 10 units with accessories PREPCER-G2 / WATER Component 3: Disaster Risk Request for Single Stage - One TANKS OF 10,000 LITRES IDA / D0780 Post Open - National 15,000.00 0.00 Canceled 2018-04-14 2018-06-05 2018-07-05 Financing Quotations Envelope of 10 units PREPCER-G3 / GENERATORS (10 UNITS) Component 3: Disaster Risk Request for Single Stage - One IDA / D0780 Post Open - National 35,000.00 0.00 Canceled 2018-04-10 2018-05-25 2018-06-24 - 7 units for single phase Financing Quotations Envelope and 3 units of three phases. PREPCER-G4 / Component 3: Disaster Risk Request for Single Stage - One IDA / D0780 Post Open - National 15,000.00 0.00 Canceled 2018-04-11 2018-05-21 2018-06-20 CHAINSAWS - 20 UNITS Financing Quotations Envelope PREPCER-G5 / FAMILY Component 3: Disaster Risk Request for Open - Single Stage - One IDA / D0780 Post 120,000.00 0.00 Canceled 2018-04-15 2018-06-10 2018-08-09 TENTS OF 100 units Financing Quotations International Envelope PREPCER-G2A / WATER Component 3: Disaster Risk Request for Single Stage - One IDA / 56890 Post Limited 15,000.00 13,308.00 Completed 2018-04-26 2018-06-07 2018-07-07 TANKS (10 UNITS ) Financing Quotations Envelope PREPCER-G3-2 / Component 3: Disaster Risk Request for Single Stage - One IDA / D0780 Post Limited 35,000.00 12,205.83 Completed 2018-04-26 2018-06-03 2018-07-03 GENERATORS - 10 UNITS Financing Quotations Envelope PREPCER-G4-2 / Component 3: Disaster Risk Request for Single Stage - One IDA / D0780 Post Limited 15,000.00 19,484.58 Completed 2018-04-26 2018-06-07 2018-07-07 CHAINSAWS 20 UNITS Financing Quotations Envelope PREPCER-G5-2 / FAMILY Component 3: Disaster Risk Request for Single Stage - One IDA / D0780 Post Limited 120,000.00 80,468.00 Completed 2018-04-26 2018-06-10 2018-07-10 TENTS Financing Quotations Envelope PREPCER-G1 / SATELLITE Component 3: Disaster Risk PHONE TERMINAL (4 IDA / D0780 Post Direct Selection Direct 8,000.00 0.00 Canceled 2018-04-09 2018-04-14 2018-04-24 2018-06-08 Financing units) PREPTONGA/GOODS12 / Component 1: Pending Purchase of seismic Open - Single Stage - One IDA / 56890 Strengthening Early Prior Request for Bids 500,000.00 0.00 Implementati 2019-11-01 2019-11-11 2019-12-23 2020-01-22 2020-02-26 2020-08-24 equipments to existing International Envelope Warning and Preparedness on stations PREPTONGA/GOODS11 / Component 1: Upgrading of existing IDA / 56890 Strengthening Early Prior Direct Selection Direct 50,000.00 0.00 Canceled 2018-04-20 2018-04-25 2018-05-30 2018-11-26 seismic equipment Warning and Preparedness PREPTONGA/GOODS10 / Electronics equipment for Component 1: Pending Request for Open - Single Stage - One the seismology departments- IDA / 56890 Strengthening Early Post 60,000.00 0.00 Implementati 2019-11-06 2020-01-10 2020-07-08 Quotations International Envelope Ministry of Lands, Survey Warning and Preparedness on and Natural Resources. NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2 CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PREPCER-S1 / CONSULTANCY SERVICES FOR INFRASTRUCTURE Component 3: Disaster Risk Quality And Cost- Open - DAMAGE ASSESSMENT, IDA / D0780 Prior 150,000.00 0.00 Canceled 2018-04-23 2018-04-28 2018-06-11 2018-07-09 2018-08-08 2018-09-12 2018-10-17 2019-10-17 Financing Based Selection International E&S ASSESSMENT, ENGINEERING DESIGN, MATERIALS PREPCER-S1 -2 / Consultancy Services for Infrastructure Damage Assessment, School Component 3: Disaster Risk Quality And Cost- Open - Assessment, Engineering IDA / D0780 Prior 1,000,000.00 1,113,391.85 Signed 2018-04-21 2018-04-26 2018-06-09 2018-07-07 2018-08-06 2018-09-10 2018-10-15 2019-10-15 Financing Based Selection International Design, Drawing, Specification, BOQ, Market Survey, and Construction Supervision PREPTONGA/SAMOA 1 / Component 1: General Consultant/Systems Quality And Cost- Open - IDA / D0780 Strengthening Early Prior 655,000.00 0.00 Under Review 2018-10-13 2018-11-03 2018-12-17 2019-01-14 2019-01-24 2019-02-17 2019-03-24 2020-03-23 Integrator Early Warning Based Selection International Warning and Preparedness Preparedness INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PREPTONGA/CON18 / A National Consultant is required for ground truth , Component 1: Individual site selections of the tower IDA / 56890 Strengthening Early Post Consultant Open 15,000.00 20,205.00 Signed 2017-12-04 2018-01-22 2018-02-12 2018-03-19 2018-09-15 and optimisation for the Warning and Preparedness Selection purchase of the marine coastal equipment - PREPTonga/GOODS01 PREPCER-S2 / Revision of Individual Component 3: Disaster Risk the ESMF for PREP IDA / 56890 Post Consultant Limited 25,000.00 7,860.00 Completed 2018-04-05 2018-04-06 2018-04-09 2018-04-13 2018-05-13 Financing TONGA Selection PREPTONGA/CON20 / Individual Component 4: Project and CIVIL ENGINEER FOR IDA / 56890 Post Consultant Open 132,000.00 13,308.00 Signed 2018-04-12 2018-05-21 2018-05-31 2018-07-05 2019-02-10 Program Management PMU Selection PREPTONGA/CON21 / Individual Component 4: Project and Safeguard Specialist for TF / A1232 Post Consultant Open 30,000.00 53,652.00 Terminated 2018-05-21 2018-06-20 2018-06-30 2018-07-24 2019-04-10 Program Management PMU Selection PREPTONGA/CON22 / Individual Component 4: Project and Under PERIODIC PROCUREMENT IDA / 56890 Post Consultant Open 50,000.00 0.00 2018-06-12 2018-07-15 2018-07-20 2018-08-15 2018-12-13 Program Management Implementation SPECIALIST FOR PMU Selection PREPTONGA/CON24 / For payment of insurance Component 3: Disaster Risk Under IDA / 56890 Prior Direct Selection Direct 2,500,000.00 0.00 2018-10-29 2018-11-08 2019-01-01 2022-11-11 premium over 5 years Financing Implementation period Page 3 Individual PREPTONGA/CON08 / Component 4: Project and TF / A1232 Post Consultant Open 50,000.00 20,151.95 Signed 2019-02-10 2019-03-31 2019-04-21 2019-05-26 2019-11-22 Finance Officer Program Management Selection PREPTONGA/CON09 / Individual Component 4: Project and Monitoring & Evaluation IDA / D0780 Post Consultant Open 50,000.00 34,086.00 Signed 2019-02-13 2019-04-03 2019-04-24 2019-05-29 2019-11-25 Program Management Officer Selection Individual PREPTONGA/CON03 / Component 4: Project and Under IDA / D3590 Post Consultant Open 50,000.00 0.00 2019-02-13 2019-04-03 2019-04-24 2019-05-29 2019-11-25 MHEWS Survey Officer Program Management Implementation Selection Individual PREPTONGA/CON23 / Component 4: Project and IDA / D3590 Post Consultant Open 50,000.00 68,172.00 Signed 2019-02-13 2019-04-03 2019-04-24 2019-05-29 2019-11-25 Safeguards Officer Program Management Selection PREPCER-S2-1 / Part time Individual Component 4: Project and Safeguards Specialist for IDA / 56890 Post Consultant Limited 25,000.00 0.00 Canceled 2018-07-08 2018-07-13 2018-07-19 2018-08-03 2019-01-30 Program Management PMU Selection PREPTONGA/CON19 / Steven and Taylor Consultant Engineer to Component 1: provide price BOQ for the IDA / 56890 Strengthening Early Post Direct Selection Direct 12,000.00 0.00 Canceled 2017-11-09 2017-11-19 2018-01-23 2018-07-22 PrepTonga/WORKS01 Warning and Preparedness Construction of a Headquarter Building for TMS and NEMO. PREPTONGA/CON25 / Supervision of works Component 1: Under contract for NEMO/TMS IDA / 56890 Strengthening Early Post Direct Selection Direct 200,000.00 0.00 2019-05-07 2019-05-12 2019-07-16 2020-01-12 Implementation Headquarter Building at Warning and Preparedness Matatoa, Tongatapu PREPTONGA/CON26 / Component 1: Supervision of Construction Under IDA / 56890 Strengthening Early Post Direct Selection Direct 90,000.00 0.00 2019-05-27 2019-06-01 2019-08-05 2020-02-01 for EOCs in Outer Islands Implementation Warning and Preparedness HAAPAI and VAVAU PREPTONGA/CON27 / Component 1: Individual Implementation Support IDA / 56890 Strengthening Early Post Consultant Open 120,000.00 48,070.00 Signed 2019-05-27 2019-07-16 2019-08-06 2019-09-10 2020-03-08 Specialist for PMU Warning and Preparedness Selection PREPTONGA/CON28 / Component 1: Individual Pending Technical Advisor for IDA / 56890 Strengthening Early Post Consultant Open 120,000.00 0.00 2019-11-15 2020-01-17 2020-02-07 2020-03-13 2020-09-09 Implementation Hydromet Warning and Preparedness Selection Page 4