PROCUREMENT PLAN (Textual Part) Project information: COMESA: Great Lakes Trade Facilitation project P151083[country] [Project name] [P-number] Project Implementation agency: [insert legal name]COMESA Secretariat Date of the Procurement Plan: [insert date]14 June 2016 Period covered by this Procurement Plan: [insert from – to period]1 July 2016 – December 31, 2017 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in COMESA Procurement Implementation Rules of November 2005 (as amended by the Council and 2007)[insert appropriate references to the national procurement legislation], such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. 1. Rule of origin of the goods: requires that all goods, works and services procured by the COMESA Secretariat shall originate in COMESA and requires tenderers to provide evidence of this through provisions of a certificate of origin duly made out by the competent authority of the supplier’s country of origin. Exceptions require written approval by the COMESA Secretary General. Under bank financed activities this will not apply 2. Participation in bidding: Open competition will be the default method of bidding. Restrictions whereby the Secretariat may deny bidders participation based on restriction for bidding to bidders being nationals of any non-Member States own or controlled bidders or to bidders who have substantial business activities in the territory of the Member State under whose laws it is constituted will not apply. Neither will restriction based on region. 3. Conditions for Use of Restricted Tendering: The restriction by COMESA under restricts tendering process whereby to only those bidders invited by the Secretariat will not apply under Bank financing; 4. Fraudulent practice: COMESA provisions on Fraud and Corruption will be modified to conform with the Banks definition of fraud and corruption which includes cross debarment 5. Tender Security: Tender security will not be restricted to the use of bid security from commercial banks and or bid bonds from insurance firms. At the option of the COMESA Secretariat, use may be made of Bid securing declaration in lieu of requests for provisions of bid security 6. Selection of consultants: Selection of consultant services based on methods and selection process as contained in the Banks Consultants Guidelines will apply in the selection of consultants services 7. Standard Bidding Documents: COMESA will use where possible the banks Standard Bidding documents in cases where COMESA does not have its own standard bidding documents. Where use is made of COMESA’s own Standard Bidding documents, the Bank will review and clear these to ensure they include minimum Banks policy for procurement and selection of consultants. List only the applicable conditions required to ensure consistency with paragraph 5.4 of the Procurement Regulations. If no conditions apply, delete the phrase “and the following conditions”. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets: as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Otherwise state “Not Applicable”. Procurement of Second Hand Goods: as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables Otherwise state “Not Applicable”. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]. Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. [Include this sentence only if the Bank has formally agreed to provide the Borrower with HEIS. Otherwise delete] Other Relevant Procurement Information. Provide any other relevant procurement information such as procedures for CDD components, Procurement in Situations of Urgent Need of Assistance or Capacity Constraints etc. Contracts selected on basis of CQS, LCS and FBS may not exceed cost estimate of US$200,000 equivalent. 1. Terms of Reference (TOR): TOR for all consulting assignments (firms and individual consultants) irrespective of selection method or value will be subject to prior review by the Bank. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$100,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. In the case of this COMESA implemented project, the national consultants at the option of COMESA may be consultants from one member country or from the entire group of COMESA countries. PROCUREMENT Africa : AFR RI-Great Lakes Trade Facilitation PLAN General Information Country: Africa Bank’s Approval Date of the Original Procurement Plan: 2016-11-25 2019-09-19 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P151083 GPN Date: 2016-12-06 Project Name: AFR RI-Great Lakes Trade Facilitation Loan / Credit No: IDA / 57210, IDA / 57240 Executing Agency(ies): Single Project Implementation Unit, Ministry of Trade and Industry WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 1: Improving RW-SPIU MINICOM-3438- Pending core trade infrastructure Single Stage - One CW-RFB / Construction of IDA / 57210 Post Request for Bids Open - National 800,000.00 0.00 Implementati 2017-02-02 2017-02-07 2017-03-21 2017-04-20 2017-05-25 2017-11-21 and facilities in the border Envelope Rusizi I Border Post on areas RW-RCAA-3411-CW-RFB / Component 1: Improving Construction and core trade infrastructure Open - Single Stage - One Commissioning of a IDA / 57210 Post Request for Bids 2,640,000.00 0.00 Canceled 2017-08-24 2017-08-29 2017-10-13 2017-11-12 2017-12-17 2018-07-15 and facilities in the border International Envelope Warehouse Facility for areas Transit Cargo RW-SPIU LODA-3441-CW- Component 1: Improving RFB / Rusizi II and core trade infrastructure Open - Single Stage - One IDA / 57210 Post Request for Bids 4,300,000.00 0.00 Canceled 2017-06-28 2017-07-03 2017-08-14 2017-09-13 2017-10-18 2018-04-16 Nyamasheke Cross Border and facilities in the border International Envelope Market areas Component 1: Improving RW-RCAA-3399-CW-RFB / core trade infrastructure Open - Single Stage - One Supply and Fixing of airport IDA / 57210 Post Request for Bids 880,000.00 0.00 Canceled 2016-08-15 2016-08-20 2016-09-29 2016-10-29 2016-12-03 2017-07-05 and facilities in the border International Envelope perimeter fence areas GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINICOM-3446- Component 4: Under GO-RFQ / Office Request for Single Stage - One IDA / 57210 Implementation support, Post Open - National 15,000.00 0.00 Implementati 2016-12-20 2017-02-03 2017-05-04 equipment(MINICOM & Quotations Envelope Communication and M&E on LODA) RW-SPIU MINICOM-3443- Component 4: Under GO-RFQ / Supply and Request for Single Stage - One IDA / 57210 Implementation support, Post Limited 4,200.00 0.00 Implementati 2016-12-17 2017-02-11 2017-08-10 installation of HappyOrNot Quotations Envelope Communication and M&E on software Component 1: Improving RW-RCAA-3387-GO-DIR / core trade infrastructure Accounting software for IDA / 57210 Post Direct Selection Direct 27,800.00 0.00 Canceled 2016-04-27 2016-05-07 2016-06-19 2016-07-19 and facilities in the border RCAA areas Page 1 RW-RCAA-3379-GO-RFB / Supply, installation, Testing and Commissioning of Component 1: Improving navigational Aids, weather core trade infrastructure Open - Single Stage - One IDA / 57210 Prior Request for Bids 7,040,000.00 0.00 Canceled 2017-09-29 2017-10-04 2017-11-15 2017-12-15 2018-01-19 2018-07-18 systems, Aeronautical ground and facilities in the border International Envelope lighting and fence lighting areas at Kamembe international airport RW-RCAA-3416-GO-RFB / Supply and installation, Testing and Commissioning Component 1: Improving of Airport Communication core trade infrastructure Open - Single Stage - One IDA / 57210 Prior Request for Bids 2,043,600.00 0.00 Canceled 2017-08-24 2017-08-29 2017-10-10 2017-11-09 2017-12-14 2018-07-12 systems (ATS Message and facilities in the border International Envelope Handling System, areas Connectivity with KIA and Automation of AIM) NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINICOM-37724- NC-RFB / Hire an entertaiment company to compose a campaign song for the Component 4: Under GLTFP Single Stage - One IDA / 57210 Implementation support, Post Request for Bids Open - National 145,000.00 0.00 Implementati 2018-02-13 2018-02-18 2018-04-01 2018-05-01 2018-06-05 2018-12-02 and develop a drama play Envelope Communication and M&E on for awareness and sensitization of the project , Radio and TV promotion programs on project activities CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINICOM-3439- Component 1: Improving CS-QCBS / Review of the core trade infrastructure Quality And Cost- Open - Under design and IDA / 57210 Post 300,000.00 0.00 2017-02-14 2017-03-07 2017-04-20 2017-05-18 2017-06-17 2017-07-22 2017-08-26 2018-08-26 and facilities in the border Based Selection International Implementation supervisions services for areas Rusizi I border post RW-RCAA-3393-CS-QCBS / Consultancy firm for Component 1: Improving designing, preparation of core trade infrastructure Quality And Cost- Open - tender documents and IDA / 57210 Prior 1,753,360.00 0.00 Canceled 2016-07-20 2016-10-31 2016-12-14 2017-01-11 2017-02-10 2017-03-17 2017-04-21 2017-09-18 and facilities in the border Based Selection International supervision services for areas Upgrade of KAMEMBE International Airport RW-SPIU LODA-3285-CS- Component 1: Improving QCBS / ESIA, Detail Design, core trade infrastructure Quality And Cost- BD Preparation and IDA / 57210 Prior Open - National 700,000.00 0.00 Canceled 2016-10-02 2016-10-25 2016-12-08 2017-01-05 2017-02-04 2017-03-11 2017-04-15 2018-04-15 and facilities in the border Based Selection Supervision services for 2 areas border markets Page 2 Component 2: RW-SPIU MINICOM-3440- Implementation of Policy CS-CQS / Hiring and Procedural Reforms and Consultant Under enumerators to conduct IDA / 57210 Capacity Building to Post Qualification Open - National 60,000.00 0.00 2017-01-09 2017-01-30 2017-03-15 2017-04-14 2017-05-19 2017-11-15 Implementation Perception survey of the Facilitate Cross Border Selection time to cross Trade in Goo ds and Services RW-SPIU MINICOM-3287- CS-QCBS / Hiring a firm to Component 2: implement Institutional and Implementation of Policy HR assessment at customs and Procedural Reforms and Quality And Cost- and immigration offices, IDA / 57210 Capacity Building to Prior Open - National 751,000.00 0.00 Canceled 2017-03-06 2017-03-27 2017-05-10 2017-06-07 2017-07-07 2017-08-11 2017-09-15 2018-09-15 Based Selection Change management Facilitate Cross Border program and Performance Trade in Goo ds and based management incentive Services mechanism RW-SPIU MINICOM-3444- CS-QCBS / Hiring consultant Component 2: firm to cary out policy, Implementation of Policy procedural reform and and Procedural Reforms and Capacity Building program, Quality And Cost- IDA / 57210 Capacity Building to Post Open - National 300,000.00 0.00 Canceled 2016-11-20 2016-12-11 2017-01-24 2017-02-21 2017-03-23 2017-04-27 2017-06-01 2017-11-28 Establishing JBCs, Based Selection Facilitate Cross Border Simplifying immigration and Trade in Goo ds and health related procedures for Services traders and Training of border traders and officials RW-SPIU MINICOM-15663- Component 2: CS-QCBS / Hiring consultant Implementation of Policy firm to carry out functional and Procedural Reforms and review and implementation Quality And Cost- Under IDA / 57210 Capacity Building to Post Open - National 300,000.00 0.00 2017-05-22 2017-06-12 2017-07-26 2017-08-23 2017-09-22 2017-10-27 2017-12-01 2018-12-01 of HR assessment and Based Selection Implementation Facilitate Cross Border Performance based Trade in Goo ds and management incentive Services mechanism INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINICOM-3445- CS-INDV / Hire consultant to develop ICT technology to Component 2: be used to inform traders Implementation of Policy about the requirements for and Procedural Reforms and Individual Under cross-border trading, monitor IDA / 57210 Capacity Building to Post Consultant Open 50,000.00 0.00 2016-12-05 2017-01-23 2017-02-13 2017-03-20 2017-09-16 Implementation the enforcement of the Facilitate Cross Border Selection COMESA Regulations, and Trade in Goo ds and address traders complaints Services (Hotline service operation: reporting services) RW-SPIU MINICOM-3283- Component 4: CS-CDS / MINEACOM IDA / 57210 Implementation support, Prior Direct Selection Direct 41,664.00 14,460.05 Signed 2016-06-24 2016-07-04 2016-09-07 2017-03-06 Project Accountant Communication and M&E Component 2: Implementation of Policy RW-SPIU MINICOM-3419- and Procedural Reforms and Individual CS-INDV / MINEACOM IDA / 57210 Capacity Building to Prior Consultant Open 222,000.00 2,625.73 Signed 2016-06-23 2016-08-11 2016-09-01 2016-10-06 2017-04-04 Project Coordinator Facilitate Cross Border Selection Trade in Goo ds and Services Page 3 Component 2: Implementation of Policy RW-SPIU MINICOM-3397- and Procedural Reforms and Individual CS-INDV / MINEACOM IDA / 57210 Capacity Building to Prior Consultant Direct 77,907.00 36,050.51 Signed 2016-02-22 2016-03-03 2016-03-24 2016-04-28 2016-10-25 Environmental & Safeguards Facilitate Cross Border Selection specialist Trade in Goo ds and Services Component 2: Implementation of Policy RW-SPIU MINICOM-3415- and Procedural Reforms and Individual CS-INDV / MINEACOM IDA / 57210 Capacity Building to Prior Consultant Open 77,907.00 36,050.51 Signed 2016-02-22 2016-04-11 2016-05-02 2016-06-06 2016-12-03 Social development specialist Facilitate Cross Border Selection Trade in Goo ds and Services Component 2: Implementation of Policy RW-SPIU MINICOM-3417- and Procedural Reforms and Individual CS-INDV / MINEACOM IDA / 57210 Capacity Building to Prior Consultant Open 41,664.00 19,280.07 Signed 2016-02-22 2016-04-11 2016-05-02 2016-06-06 2016-12-03 Internal Auditor Facilitate Cross Border Selection Trade in Goo ds and Services Component 2: Implementation of Policy RW-SPIU MINICOM-3410- and Procedural Reforms and Individual CS-INDV / MINEACOM IDA / 57210 Capacity Building to Prior Consultant Direct 77,907.00 36,052.07 Signed 2016-06-23 2016-07-03 2016-07-24 2016-09-18 2017-03-17 Trade Specialist Facilitate Cross Border Selection Trade in Goo ds and Services Component 2: Implementation of Policy RW-SPIU MINICOM-3398- and Procedural Reforms and Individual CS-INDV / MINEACOM IDA / 57210 Capacity Building to Post Consultant Direct 77,907.00 36,059.86 Signed 2016-06-23 2016-07-03 2016-07-24 2016-08-28 2017-02-24 Monitoring & Evaluation Facilitate Cross Border Selection Specialist Trade in Goo ds and Services RW-SPIU MINICOM-3290- Component 4: Individual CS-INDV / MINEACOM IDA / 57210 Implementation support, Prior Consultant Direct 110,138.00 50,967.21 Signed 2016-06-24 2016-07-04 2016-07-25 2016-09-19 2017-03-18 Finance Manager Communication and M&E Selection RW-SPIU MINICOM-3295- Component 4: Individual CS-INDV / Hiring a IDA / 57210 Implementation support, Post Consultant Open 63,000.00 40,418.11 Signed 2016-12-12 2017-01-30 2017-02-20 2017-03-27 2017-09-23 Communication consultant Communication and M&E Selection RW-SPIU MINICOM-3793- Component 4: Individual CS-INDV / MINICOM IDA / 57210 Implementation support, Prior Consultant Open 77,907.00 36,052.07 Signed 2016-02-23 2016-04-12 2016-05-03 2016-10-22 2018-10-22 Procurement Specialist Communication and M&E Selection Component 1: Improving RW-RCAA-3382-CS-INDV / Individual core trade infrastructure RCAA Project Manager / IDA / 57210 Prior Consultant Open 186,000.00 0.00 Canceled 2016-07-06 2016-08-14 2016-08-26 2016-09-23 2017-09-23 and facilities in the border Civil Engineer Selection areas RW-RCAA-3420-CS-INDV / Component 1: Improving Individual RCAA Airport Ground core trade infrastructure IDA / 57210 Post Consultant Open 30,000.00 0.00 Canceled 2017-03-16 2017-05-04 2017-05-25 2017-06-29 2017-11-26 Lightning Specialist (for 1 and facilities in the border Selection year) areas Component 1: Improving RW-RCAA-3418-CS-INDV / Individual core trade infrastructure RCAA Navigation Expert (for IDA / 57210 Post Consultant Open 30,000.00 0.00 Canceled 2017-03-17 2017-05-05 2017-05-26 2017-06-30 2017-11-27 and facilities in the border 1 year) Selection areas Page 4 RW-SPIU MINICOM-3442- CS-INDV / Hiring an Component 3: Performance Individual Pending Individual Consultant to IDA / 57210 Based Management in Cross Post Consultant Open 50,000.00 0.00 2016-12-02 2017-01-20 2017-01-30 2017-02-19 2017-04-05 Implementation carry out preparatory work Border Administration Selection for Component 3 Component 4: Individual RW-SPIU MINICOM-15664- Pending IDA / 57210 Implementation support, Post Consultant Open 77,907.00 0.00 2017-05-30 2017-07-18 2017-08-08 2017-09-12 2018-03-11 CS-INDV / Legal Specialist Implementation Communication and M&E Selection RW-SPIU MINICOM-37757- Component 4: Individual CS-INDV / Development, Under IDA / 57210 Implementation support, Post Consultant Open 9,000.00 0.00 2017-12-01 2018-01-19 2018-02-09 2018-03-16 2018-09-12 Design and Operationalize Implementation Communication and M&E Selection GLTFP website RW-SPIU MINICOM-134714- Component 4: Pending CS-CDS / PROJECT IDA / 57240 Implementation support, Post Direct Selection Direct 222,000.00 0.00 2019-09-20 2019-09-30 2019-12-04 2020-06-01 Implementation COORDINATOR Communication and M&E Page 5