Procurement Plan Zambia Strengthening Climate Resilient Project (PPCR Phase II) P127254 I. General Project information: The Zambia Strengthening Climate Resilient Project (PPCR Phase II) overall objective is to strengthen the institutional framework for climate resilience in Zambia and improve the adaptive capacity of vulnerable rural communities in the Barotse sub-basin. The project components are: (1) Strategic National Program Support (2) Support to Participatory Adaptation (3) Pilot Participatory Adaptation 1. Project information: Zambia Strengthening Climate Resilient Project (PPCR Phase II) 2 Project ID No.:_P127254 3. Project Implementing Agency: Secretariat for Climate Change, Ministry of Finance (MOF) 4. Bank’s approval Date of the Procurement Plan: April 2, 2013March 25, 2013 5. Date of General Procurement Notice: April 20 2013 6. Period covered by this procurement plan: April 20, 2013 to December 31, 2014 II. Works, Goods and and Non-Consulting Services 7. Prior Review Threshold: Procurement Decisions subject to Prior Review by IBRD as stated in Appendix 1 to the Guidelines for Procurement: See thresholds below Table 1: Thresholds for Procurement Methods and Prior Review –Works, Goods and Non- Consulting Services Expenditure Contract Value Contracts Subject to Category (Threshold) Procurement Method Prior Review USD 1. Works ≥ 10,000,000 ICB All ≥ 200,000 - <10,000,000 NCB As in procurement plan <200,000 Shopping None All values Direct Contracting All All values Force Account All All values Community Participation None Procedures (for CDD projects) 2. Goods and Services ≥ 2,000,000 ICB, LIB All (other than Consultants’ ≥ 100,000 - <2,000,000 NCB As in procurement plan Services) <200,000 (motor vehicles only) Shopping None <100,000 (rest not motor vehicles) Shopping None All values Direct Contracting All All values UNOPS None All Values Community Participation None Procedures (for CDD Projects)_ 8. Prequalification. N/A 9. Proposed Procedures for CDD Components (as per paragraph. 3.19 of the Guidelines: as specified in the Participatory Adaptation Implementation Manual 10. Reference to (if any) Project Operational Manual: See Procurement Section of the Manual 11. Any Other Special Procurement Arrangements N/A 12. Procurement Packages with Methods and Time Schedule a. Procurement of Works Expected Prior Expect Package Estimated Preq Domes Contract Proc or Bid Description Ref Amount in (yes / tic Method Post Opening Number No US $ no) Pref Signature Review Date Date Subcomponent 3.2: Rehabilitation of Traditional Canals (SCENARIO 1) Mechanical Rehabilitation Force (Muoyowamo WK.1 670,000 Account N N Prior Mar 14 May14 Canal ) Labor-based works Force WK..2 4,160 N N Prior (Muoyowamo Account Mar 14 Jul 14 Canal ) Note: Since these works are expected to be done using force account procedures, the “start of procurement” would be the start of the work plan, and there is no bid opening date. The procurement plan for canals will be revised during the time of the preparation of the annual plan for FY14, when other works may also be scheduled. The expected contract signature date would be the expected start date of the works b. Procurement of Goods and Non-Consulting Services Prior Expect Expected Estimated Package Proc Preq Domestic or Bid Contract Comments Description Ref Amount in Number Method (yes / no) Preference Post Opening Signature Number US $ Review Date Date Component 1.1Institutional Support to the National Climate Change Programme Quarterly Publication of Bulletin of Lessons G.1.1 10,000 Shopping No N/A Post March 14 Apr 14 emerging stories and lessons Learned learnt Annual prizes for best 4,000 G.1.2 Shopping No N/A Post Nov 14 Dec 14 climate change story Vehicles (Secretariat G.1.3 and 220,000 and PIU) NCB No N/A Post May 14 Aug 14 G.1.17 Server, Routers, UPSs, Computers, Printers, G.1.4 and 60,000 Photocopier, Software, Shopping No N/A Post June 13 Jul 13 G.1.18 Projectors (Secretariat and PIU) Air Conditioning Unit (for PIU) and G.1.5 and 31,500 Generators for Shopping No N/A Post June 13 Jul 13 G.1.19 Secretariat and PIU Office Furniture 10,000 Mongu PIU G.1.16 Shopping No N/A Post Jan 14 Feb 14 Subcomponent 1.2: Strengthened Climate Information T-shirts and Caps for Community 22,500 G.1.6 Shopping No N/A Post April 14 May 14 Champions Smart Phones (with GPS) for Community 7,800 G.1.7 Shopping No N/A Post July14 Aug 14 Champions 26 wards per sub-basin x 2 sub-basins, and about Materials for Warning 60,000 US$10,000/ward (to include Signs G.1.8 Shopping No N/A Post April 14 May 14 megaphone, paint, flags, water level gauges and colour coded items,etc) Possible overlap with social marketing CampaignTo Educational Materials include brochures, leaflets, 6,000 in Local Language G.1.9 Shopping No N/A Post Dec 13 Jan 14 calendars, playing cards, games etc. (to adapt from existing materials within SADC) Radio spots on local 6,000 Direct radio stations G.1.10 No N/A Prior May 14 Jul 14 Contracting GIS Equipment, Includes 1 server, database G.1.12 and 148,000 Server and Software Shopping No N/A Post June 14 Jul 14 software, 2 iPADs G.1.13 for SMS Alert, Software for Key ArcGIS for Health, 50,000 Direct Partner Agencies G.1.14 No N/A Prior Jul 14 Agriculture, ZICTA, and May 14 Contracting Utility and Works N/A Jul 13 Sept 13 No Project to pay for first year, Initial Contracts with DMMU to carry the recurrent Providers for Targeted costs thereafter Direct SMSs - Spatial and Direct contracting, since DMMU G.1.21 37,500 Prior Livelihood, and Voice Contracting needs to use all existing Based System providers with coverage in the sub-basin N/A Jul 13 Sept 13 No High Resolution Satelitte images complementary with Apple Maps and Google Maps. Procurement would be through Direct Contracting Data Acquisition Direct given that there are only very G.1.22 270,000 Prior Contracting few global suppliers of satellite imagery, and the images would need to be appropriate to the sub-basins (further restricting the suppliers). c. Selection of Consultants d. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Table 2: Thresholds for Consultants Selection Methods and Prior Review Expenditure Contract Value Contracts Subject to Category (Threshold) Selection Method Prior Review US$ 3. Consulting Firms ≥ 200,000 (all) QCBS, QBS All <300,000 (Engineering and All Contract management only) QCBS,QBS, LCS As in procurement plan < 200,000 CQS, LCS, QBS, FBS As in procurement plan All values SSSingle Source As in procurement plan 4. Individual Consultants ≥ 100,000 IC All <100,000 IC None SSSingle Source All NOTE: Contracts selected on basis of CQS may not exceed cost estimate of US$200,000 equivalent per contract. e. Short list comprising entirely of national consultants: Short list of consultants for services, for the rest of the assignment estimated to cost less than US$ 200,000 equivalent per contract, and in the case of engineering and contract management contracts less than US$300,000 may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. The procurement plan will indicate those contracts using CQS whose short lists by exception may not comprise entirely national firms. f. Terms of Reference (TOR) for all consultancy contracts will be subject to prior review. g. Any Other Special Selection Arrangements: N/A h. Consultant Services Assignments with Selection Methods and Time 1 2 3 4 5 6 7 8 Status Expected Prior / Ref. Selection Estimated proposal Description Post Comments No. Method Cost in US$ submission Review /opening Date 6 expert panelists (on Energy, Water, Agriculture, NRM, Health, Infrastructure) Expert Panel to adjust engaged for 20 person- 60,000 C.1.1 screening guidelines to IC (SSS) _ Post Feb 14 day/each at Zambian context US$500/day, 20 working days each to help adapt screening guidelines to Zambian context C.1.2 Budget Tracking Tool IC 15,000 Post Jul 14 – Expert Consultant C.1.3 Mainstreaming of IC(SSS) 6,000 Prior Jan 14 2 experts, 10 days Seventh NDP – Panel each, at US$300/day of Experts Prior Jan 14 Assumes about 2 C.1.4 Specialized mentors engaged in the International Mentors IC(SSS) 7,000 first 15 months Financial Manager Prior Jul 13 C.1.5 IC(SSS) 79,500 C.1.7 Communications and IC 52,500 Post Jul 13 Information Specialist C.1.8 Participatory IC(SSS) Prior Jul 13 81,180 Adaptation Advisor C.1.9 M&E Specialist IC 60,0000 Post Jul 13 Jul 13 Senior Procurement IC Post Jul 13 Retainer contract, for C.1.1 5,000 Advisor back-up of complex 1 contracts Administrative IC Post Jul 13 C.1.1 Assistant 28,500 2 Development of Data Two trips for a Quality and SMS Ushahidi-type expert C.1.1 Thresholds and IC 6 Evaluation of Capacity 15,000 Post Jun 14 for Data Validation Post Jul 14 Specialized maintenance of the C.1.2 Crowdsource IT two-way IC 7 Specialists and 6,000 communication system Maintenance Support between communities and platforms Post Sept 14 Assumes crowd Geospatial sourcing amongst C.1.2 1,000 interpretation and IC trained/skilled 8 layering individual experts C.1.2 IT Expert Consultant 500 Post May 14 To design the server, IC 9 software specifications To include any support Conceptual Plan for to the basin risk C.1.2 Optimal Management QCBS 319,127.00 Prior April 14 mapping that is done 7 of Barotse sub-basin under component 1.1 by DMMU Subcomponent 1.2: Strengthened Climate Information Contract with C.1. QCBS specialized social Social Marketing 1,705,054.00 Prior Marc 14 2.1 marketing firm Campaign Component 2: Support to Pilot Participatory Adaptation Facilitation and Single Source allowed Community Prior Jan 14 due to unique expertise 119,200 Organization (NGO SSS in field locations Partners) C.1.1 Expert Climate Risk Prior Sept 13 Prior review requested 40,000 1 Planner/Trainer (Int'l) IC due to sensitivity of the position Sept 13 C.1.1 Adaptation 45,500 Post IC 3 Infrastructure Expert Jul 13 Engineer Miscellaneous Post Jul 13 C.1.1 Adaptation Experts 16,000 IC 4 (short-term) Crowdsourcing Post Jul 14 C.1.1 Communications 19,500 IC 5 Expert Provincial PIU IC Post Jul 13 C.1.1 71,500 Manager 6 IC Prior Jul 13 C.2.0. 8 Accountant 230,240.00 IC Prior Jul 13 C.2.0. 9 M&E Specialist 219,276.00 Safeguards IC Prior Jul 13 Top up for attached C.2.0. 10 Specialist 394,698.00 staff Administrative IC Prior Jul 13 C.2.0. 11 Assistant 138,144.00 i. Training and workshops Status Expected Ref. Selection Training plan Expected Training, workshop and study tours Estimated Cost (US$) No. Method etc.Preparatio Training Date n Date Component 1.1Institutional Support to the National Climate Change Programme _ W.1.1. Sectoral Mainstreaming Workshops 36,000 Jun 14 Budget Tracking - Validation and _ W.1.2 Dissemination of Results 6,000 Jul 14 W.1.3 Budget Tracking Publication _ 15,000 Jan 14 Short-Term Specialized Training – _ W.1.4 20,000 Apr 14 Short Term Foreign Tours _ W.1.5 60,000 Aug 14 Masters/Post-Graduate Degrees W.1.6 13,500 _ Jan 14 Internships 20,000 _ W.1.7 Apr 14 Training for Journalists _ W.1.8 South-south-north exchanges 20,000 Aug 14 Presentations at International Expert 20,000 _ W.1.9 May 14 Events _ W.1.10 Mar 14 Briefings to Specialized Audiences 7,500 Workshops on Climate Finance 6,000 _ W.1.11 Apr 14 Instruments Climate Platform Meetings 12,500 _ W.1.12 May 14 6,000 _ W.1.13 Quarterly Review Meetings Apr 14 20,000 _ W.1.14 Annual Planning Nov 13 Launch Workshop _ W.1.15 35,000 Oct 13 Field Work for Need Identification and Mapping of 30,000 W.1.16 Jun 14 Base Transmission Stations Study on Low Tech Early Warning System Options and 60,000 W.1.17 Apr 14 Materials for Warning Signs Meetings to facilitate links 900 W.1.18 between EWS Mar 14 Workshop to identify gaps, agree on roles and responsibilities, data 30,000 W.1.19 sharing, and sustainable May 14 maintenance scheme Internal Meetings to Develop Action Plan and Early Warning 750 W.1.20 Mar 14 Directory 40,000 W.1.21 May 14 South – South visit Training of communities W.1.22 Apr 14 40,000 Training in Risk Mapping for 50,000 W.1.24 May 14 DDMU Partners Climate Resilient Planning W.1.25 Workshop 15,000 Feb 14 Data Gap Analysis - Meetings 900 W.1.26 Jan 14 Workshop to agree on Open Data 20,000 W.1.27 Protocols May 14 Development of Guidelines for Data Sharing amongst 12,000 W.1.28 Jun 14 Stakeholders Workshops to agree on roles and 20,000 W.1.30 responsibilities Jan 14 Training and Study Tours 30,000 W.1.31 Dec 13 Meetingsv with traditional 5000.00 April 14 leaders and water users *After mobilization of Technical Officers PPCR Notes: All training will be based on agreed training plan that will be prepared by the MoF and approved by the Bank and will include at the least the justification of the training identified and the capacity gap, the intended trainees, the name of the training provider, the duration and cost of training. After the training, the beneficiaries will be requested to submit a brief report indicating what skill have been acquired and how these skills will contribute to enhance his performance and contribute to the attainment of the project objective. The training plan will be prepared and submitted once a year and updated as required.2. Operating costs For this project, the Bank has agreed with MOF that the procurement methods for works, goods and non- consulting services as described in the Procurement Guidelines do not have to be followed for payments made for operating costs arising from the implementation of the project. Instead, the Bank has assessed the Governments own procurement procedures for these expenditures (during appraisal) and agrees that these procedures are adequate for procuring items for operating costs. These procedures will be further specified in the Participatory Adaptation Implementation Manual The operating costs constitute recurrent costs (excluding purchase of motor vehicles, computers etc.) and typically include equipment rental and maintenance, vehicle operating costs, maintenance and repair, office rental and maintenance, office materials and supplies, utility costs (including electricity, water and gas) communications (including telephone and internet charges) equipment rent, operation and maintenance and cost of banking services (bank charges), travel cost and transport of the staff associated with project implementation. The Project Appraisal Document (PAD) and the Financing Agreement (FA) will include a list of the eligible items to be covered under the project. These items will be procured using the implementing Government agency’s administrative procedures, which have been reviewed and found acceptable to the Bank. Contracts for these items should not be included in the procurement plan. PROCUREMENT Zambia : Zambia Strengthening Climate Resilience (PPCR Phase II) PLAN General Information Country: Zambia Bank’s Approval Date of the Original Procurement Plan: 2017-05-10 2019-12-17 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P127254 GPN Date: Project Name: Zambia Strengthening Climate Resilience (PPCR Phase II) Loan / Credit No: TF / 14573, TF / 14588 Executing Agency(ies): Ministry of National Development Planning WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MTC/PPCR/W/001/2016 / Rehabilitation of traditioinal Pilot Participatory Open - Single Stage - One canals and silting basins TF / 14573 Prior Request for Bids 0.00 Canceled 2017-05-12 2017-05-17 2017-06-28 2017-07-28 2017-09-01 2018-02-28 Adaptation International Envelope (Ngombala Canal, Nebubela Canal and Fisheries) MTWSC/PSU/W/27/2015 / Rehabilitation of traditioinal Support to Participatory Single Stage - One canals and silting basins TF / 14573 Prior Request for Bids Open - National 0.00 Canceled 2015-07-01 2015-09-16 2015-09-16 2015-07-06 2015-11-25 2015-12-25 2016-01-29 2017-07-22 Adaptation Envelope (Lubitamei, Musiamo, Namitome and Muowamo) ZM-MNDP-150519-CW-RFB Pending / Completion of Pilot Participatory Single Stage - One TF / 14588 Post Request for Bids Open - National 0.00 Implementati 2020-06-15 2020-06-20 2020-08-01 2020-08-31 2020-10-05 2021-04-03 Rehabilitation Works on Adaptation Envelope on Phase 1 Canals in the Barotse Sub Basin GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MOF/PPCR/G/005/2015 / Air Conditioning Unit (PIU) and Strategic National Request for Single Stage - One TF / 14573 Post Limited 0.00 Canceled 2014-03-08 2014-05-03 2014-10-30 Solar Equipment for Programme Support Quotations Envelope Secretariat and PIU MOF/PPCR/G/007/2016 / Strategic National Request for Single Stage - One Computers, Printers, TF / 14573 Post Limited 7,600.00 Signed 2016-10-05 2016-11-30 2017-05-29 Programme Support Quotations Envelope Scanners - New Districts MOF/PPCR/G/006/2016 / Strategic National Request for Single Stage - One PIU Projector, Digital TF / 14573 Post Limited 0.00 Canceled 2016-04-09 2016-06-04 2016-12-01 Programme Support Quotations Envelope Camera, Switchboard MOF/PPCR/G/010/2016 / Support to Participatory UN Agencies TF / 14573 Post Direct 114,899.98 Signed 2015-08-03 2015-08-03 2015-08-03 2015-08-03 Vehicles for Districts Adaptation (Direct) MNDP/PPCR/G/023/2017 / Strategic National Request for Single Stage - One TF / 14573 Post Limited 0.00 Canceled 2017-01-07 2017-03-04 2017-08-31 Large Format Scanner Programme Support Quotations Envelope MNDP/PPCR/G/018/2017 / ICT Equipment Computers, Strategic National Request for Single Stage - One TF / 14573 Post Limited 23,000.00 Signed 2017-01-07 2017-03-04 2017-08-31 Laptops, Tablets and Programme Support Quotations Envelope Printers Page 1 MOF/PPCR/G/003/2015 / Support to Participatory UN Agencies Vehicles for Secretariat and TF / 14573 Post Direct 60,000.00 Signed 2014-05-07 2014-05-07 2014-05-07 2014-05-07 Adaptation (Direct) PIU MOF/PPCR/G/006/2015 / Support to Participatory Request for Single Stage - One Office furniture for Mongu TF / 14573 Post Limited 18,500.00 Signed 2014-01-07 2014-03-04 2014-08-31 Adaptation Quotations Envelope PIU and Secretariat MOF/PPCR/G/009/2015 / Air Support to Participatory Request for Single Stage - One Conditioning Unit for TF / 14573 Post Limited 36,000.00 Signed 2014-03-15 2014-05-10 2014-11-06 Adaptation Quotations Envelope Secretariat MOF/PPCR/G/004/2015 / Servers, routers, UPSs, Computers, Printers, Support to Participatory Request for Single Stage - One TF / 14573 Post Limited 33,410.00 Signed 2014-02-08 2014-04-05 2014-10-02 Photocopiers, Software, Adaptation Quotations Envelope Projector (Secretariat and PIU) MOF/PPCR/G/007/2015 / Strategic National Request for Single Stage - One TF / 14573 Post Limited 1,500.00 Signed 2014-05-12 2014-07-07 2015-01-03 Money Safe Programme Support Quotations Envelope MNDP/PPCR/G/017/2017 / Strategic National Request for Single Stage - One Boats Information TF / 14573 Post Limited 0.00 Canceled 2017-01-07 2017-03-04 2017-08-31 Programme Support Quotations Envelope Dissemination MNDP/PPCR/G/016/2017 / Strategic National Request for Single Stage - One Mobile Audio Video (AV) TF / 14573 Post Limited 0.00 Canceled 2017-05-17 2017-07-12 2018-01-08 Programme Support Quotations Envelope System MNDP/PPCR/G/019/2017 / Strategic National Request for Single Stage - One TF / 14573 Post Limited 0.00 Canceled 2017-05-12 2017-06-02 2017-11-29 Hand-held GPS Programme Support Quotations Envelope MNDP/PPCR/G/020/2017 / Support to Participatory Single Stage - One TF / 14573 Post Request for Bids Open - National 0.00 Canceled 2017-01-02 2017-01-07 2017-02-18 2017-03-20 2017-04-24 2017-10-21 HF Transceivers Adaptation Envelope MNDP/PPCR/G/022/2017 / Support to Participatory Request for Single Stage - One TF / 14573 Post Limited 0.00 Canceled 2017-01-07 2017-03-04 2017-08-31 Plotter - AO Adaptation Quotations Envelope MOF/PPCR/G/011/2016 / T- Support to Participatory Request for Single Stage - One Shirts and Caps for TF / 14573 Post Limited 0.00 Canceled 2017-01-07 2017-03-04 2017-08-31 Adaptation Quotations Envelope Community Champions MOF/PPCR/G/009/2016 / Raging Rods and Support to Participatory Request for Single Stage - One TF / 14573 Post Limited 0.00 Canceled 2017-03-07 2017-05-02 2017-10-29 Topographical Maps - Adaptation Quotations Envelope Barotse Sub-Basin MOF/PPCR/G/008/2015 / Strategic National Request for Single Stage - One TF / 14573 Post Limited 0.00 Canceled 2014-05-12 2014-07-07 2015-01-03 Motor Vehicle Toolbox Programme Support Quotations Envelope MNDP/PPCR/G/024/2017 / Equipment Survey, GPS, Support to Participatory Request for Single Stage - One Office Furniture, Portable TF / 14573 Post Limited 0.00 Canceled 2017-01-07 2017-03-04 2017-08-31 Adaptation Quotations Envelope Generator for field operations and Switch Board MNDP/PPCR/G/025/2017 / Support to Participatory Request for Single Stage - One TF / 14573 Post Limited 0.00 Canceled 2017-01-07 2017-03-04 2017-08-31 Computers Adaptation Quotations Envelope MNDP/PPCR/G/014/2017 / Support to Participatory Single Stage - One Material for Early Warning TF / 14573 Post Request for Bids Open - National 0.00 Canceled 2017-01-02 2017-01-07 2017-02-18 2017-03-20 2017-04-24 2017-10-21 Adaptation Envelope Signs Page 2 MOF/PPCR/G/012/2016 / Support to Participatory Request for Single Stage - One Smart phones with GPS for TF / 14573 Post Limited 0.00 Canceled 2017-01-07 2017-03-04 2017-08-31 Adaptation Quotations Envelope Community Champions ZM-MNDP-107676-GO-RFQ / Purchase of Survey Under Equipment for monitoring Support to Participatory Request for Single Stage - One TF / 14588 Post Limited 0.00 Implementati 2019-04-20 2019-06-15 2019-12-12 performance of Canals Adaptation Quotations Envelope on (Differential GPS, Current Meters) ZM-MNDP-107681-GO-RFQ / Purchase of Office Under Equipment for Support to Participatory Request for Single Stage - One TF / 14588 Post Limited 0.00 Implementati 2019-04-13 2019-06-08 2019-12-05 Mulobezi,Sikongo and Adaptation Quotations Envelope on Nkeyema Districts (New PPCR Districts) ZM-MNDP-107682-GO-RFQ / Purchase of Climate Support to Participatory Request for Single Stage - One TF / 14588 Post Limited 0.00 Canceled 2019-03-30 2019-05-25 2019-11-21 Change Awareness Campaign Adaptation Quotations Envelope Materials ZM-MNDP-107684-GO-RFB / Procurement and Installation of 10 Automatic Weather Support to Participatory Single Stage - One Stations for the Zambia TF / 14588 Post Request for Bids Open - National 0.00 Canceled 2019-05-06 2019-05-11 2019-06-22 2019-07-22 2019-08-26 2020-02-22 Adaptation Envelope Meteorological Department (Modernisation of Observation Infrastructure) ZM-MNDP-107688-GO-RFQ / Purchase and Installation of 80 Rainfall stations for Support to Participatory Request for Single Stage - One TF / 14588 Post Limited 0.00 Canceled 2019-05-18 2019-07-13 2020-01-09 Agriculture Camps for the Adaptation Quotations Envelope Zambia Meteorological Department ZM-MNDP-107699-GO-RFQ / Purchase of Computing Equipment (2 Servers & 10 Computers) for Modelling, Support to Participatory Request for Single Stage - One TF / 14588 Post Limited 0.00 Canceled 2019-05-25 2019-07-20 2020-01-16 Production, Data analysis Adaptation Quotations Envelope and Publication of Weather and Climate Information (ZMD). ZM-MNDP-107700-GO-RFQ / Purchase of Power Backup System for Weather and Support to Participatory Request for Single Stage - One TF / 14588 Post Limited 0.00 Canceled 2019-05-25 2019-07-20 2020-01-16 Climate Computing Facilities Adaptation Quotations Envelope at the Zambia Meteorological Department HQ. ZM-MNDP-150521-GO-UN / Supply and Delivery of three Pending (3) Landcruiser Motor Pilot Participatory UN Agencies TF / 14588 Prior Direct 0.00 Implementati 2019-12-30 2020-01-04 2020-02-08 2020-08-06 Vehicles for Adaptation (Direct) on Nkeyema,Mulobezi and Sikongo Districts. ZM-MNDP-150525-GO-RFQ / Supply and Delivery of 6 Pending Work Stations and 10 Strategic National Request for Single Stage - One TF / 14588 Post Limited 0.00 Implementati 2020-01-04 2020-02-29 2020-08-27 Laptops for the Zambia Programme Support Quotations Envelope on Meteorological Department (ZMD). Page 3 ZM-MNDP-150526-GO-RFQ / Supply and Installation of Pending Strategic National Request for Single Stage - One Solar Backup Equipment for TF / 14588 Post Limited 0.00 Implementati 2020-01-11 2020-03-07 2020-09-03 Programme Support Quotations Envelope the Zambia Meteorological on Department NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MNDP/PPCR/C/038/14 / Community Conceptual Plan for Optimal Support to Participatory TF / 14573 Post Driven Direct 0.00 Canceled 2017-04-19 2017-04-24 2017-05-29 2017-11-25 Management of Barotse Sub- Adaptation Development Basin Canals ZM-MNDP-15002-NC-RFQ / Strategic National Request for Single Stage - One TF / 14573 Post Limited 0.00 Canceled 2017-05-17 2017-07-12 2018-01-08 Bulletin of Lessons Learnt Programme Support Quotations Envelope MNDP/PPCR/S/034/14 / Support to Participatory Request for Single Stage - One Simplification, Translation TF / 14573 Post Limited 0.00 Canceled 2017-01-10 2017-03-07 2017-09-03 Adaptation Quotations Envelope and Dissemination of SNP MNDP/PPCR/S/026/14 / Support to Participatory Request for Single Stage - One Workshop to agree on open TF / 14573 Post Limited 0.00 Canceled 2017-01-10 2017-03-07 2017-09-03 Adaptation Quotations Envelope Data Protocols MNDP/PPCR/S/031/14 / Support to Participatory Request for Single Stage - One Workshop to agree on roles TF / 14573 Post Limited 0.00 Canceled 2017-01-10 2017-03-07 2017-09-03 Adaptation Quotations Envelope and responsibilities MNDP/PPCR/S/010/2015 / Strategic National Request for Single Stage - One Master/Post Graduate TF / 14573 Post Open - National 0.00 Canceled 2017-01-15 2017-03-12 2017-09-08 Programme Support Quotations Envelope Degrees MNDP/PPCR/S/029/14 / Support to Participatory Request for Single Stage - One Meetings with traditional TF / 14573 Post Limited 0.00 Canceled 2017-01-10 2017-03-07 2017-09-03 Adaptation Quotations Envelope leader and water users MNDP/PPCR/S/021/14 / Internal Meetings to Develop Support to Participatory Request for Single Stage - One TF / 14573 Post Limited 0.00 Canceled 2017-01-10 2017-03-07 2017-09-03 Action Plan and Ealry Adaptation Quotations Envelope Warning Directory MNDP/PPCR/S/024/14 / Support to Participatory Request for Single Stage - One TF / 14573 Post Limited 0.00 Canceled 2017-01-10 2017-03-07 2017-09-03 Sensatisation of Chiefs Adaptation Quotations Envelope MNDP/PPCR/S/018/2015 / Strategic National Request for Single Stage - One TF / 14573 Post Limited 0.00 Canceled 2017-04-24 2017-06-19 2017-12-16 Annual Planning Programme Support Quotations Envelope MNDP/PPCR/S/009/2015 / Strategic National Request for Single Stage - One Short term specialised TF / 14573 Post Limited 0.00 Canceled 2017-04-24 2017-06-19 2017-12-16 Programme Support Quotations Envelope Training MNDP/PPCR/S/032/14 / Strategic National Request for Single Stage - One Review Meeting for TF / 14573 Post Limited 0.00 Canceled 2017-01-10 2017-03-07 2017-09-03 Programme Support Quotations Envelope Stakeholders ZM-MNDP-87542-NC-RFB / Design and Equipping of the Strategic National Single Stage - One TF / 14573 Post Request for Bids Open - National 0.00 Canceled 2019-03-18 2019-03-23 2019-05-04 2019-06-03 2019-07-08 2020-01-04 DMMU National Operational Programme Support Envelope Emergency Center Page 4 ZM-MNDP-107677-NC-RFQ / Full Body Wrap Branding Support to Participatory Request for Single Stage - One TF / 14588 Post Limited 24,666.00 Signed 2019-04-06 2019-06-01 2019-11-28 of Project Motor Vehicles Adaptation Quotations Envelope (Think 2044 Campaign) ZM-MNDP-107678-NC-RFQ / Procurement of Motor Support to Participatory Request for Single Stage - One TF / 14588 Post Limited 10,812.50 Signed 2019-04-06 2019-06-01 2019-11-28 Vehicle Tracking System for Adaptation Quotations Envelope SCReBS ZM-MNDP-107683-NC-RFQ / Hire of a firm to conduct Support to Participatory Request for Single Stage - One TF / 14588 Post Limited 0.00 Canceled 2019-05-04 2019-06-29 2019-12-26 Climate Change Community Adaptation Quotations Envelope Road Shows ZM-MNDP-107702-NC-RFP / Development of a Climate Database Management and Pending Information System and a Support to Participatory Request for Single Stage - Two TF / 14588 Post Open - National 0.00 Implementati 2019-05-27 2019-06-01 2019-07-13 2019-09-25 2019-10-30 2020-04-27 Mobile App for data Adaptation Proposals Envelope on management and information dissemination (Zambia Meteorological Department) MNDP/PPCR/S/008/2015 / Strategic National Request for Single Stage - One TF / 14573 Post Limited 77,358.00 Signed 2019-04-22 2019-06-17 2019-12-14 Budget tracking Tool Programme Support Quotations Envelope CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZM-MNDP-14938-CS-QBS / Development Zambia Climate Support to Participatory Quality Based Open - TF / 14588 Post 230,000.00 Signed 2017-05-11 2017-06-01 2017-07-15 2017-08-12 2017-09-11 2017-10-11 2017-11-15 2018-11-15 Information Open Data of Adaptation Selection International Data Sharing Platform ZM-MNDP-15085-CS-QCBS / Strategic National Quality And Cost- Open - TF / 14573 Prior 0.00 Canceled 2017-05-12 2017-06-02 2017-07-16 2017-08-13 2017-09-12 2017-10-17 2017-11-21 2018-11-21 Social Marketing Campaign Programme Support Based Selection International ZM-MNDP-15108-CS-QCBS / Support to Participatory Quality And Cost- Open - Facilitation and Community TF / 14573 Prior 0.00 Canceled 2017-05-12 2017-06-02 2017-07-16 2017-08-13 2017-09-12 2017-10-17 2017-11-21 2018-11-21 Adaptation Based Selection International Organization (NGO Partners) ZM-MNDP-87451-CS-QCBS / Consultancy for the design and equipping of the Strategic National Quality And Cost- Open - Disaster Management and TF / 14573 Prior 0.00 Canceled 2018-11-26 2018-12-17 2019-01-30 2019-02-27 2019-03-29 2019-05-03 2019-06-07 2020-06-06 Programme Support Based Selection International Mitigation Unit's National Operation Emergency Center (NOEC) ZM-MNDP-15110-CS-QCBS / Strategic National Quality And Cost- Open - TF / 14573 Prior 0.00 Canceled 2017-06-12 2017-07-03 2017-08-16 2017-09-13 2017-10-13 2017-11-17 2017-12-22 2018-12-22 Mid-Term Evaluation Programme Support Based Selection International ZM-MNDP-103620-CS-UN / Service Provider to Implement The Private Pilot Participatory UN Agencies TF / 14588 Prior Direct 0.00 Canceled 2019-04-27 2019-10-24 Sector and Market-Led Adaptation (Direct) Value Chain Development of the SCReBS Project. Page 5 ZM-MNDP-107703-CS-CQS / Consultancy to Undertake Consultant Climate Data Rescue and Support to Participatory TF / 14588 Post Qualification Open - National 0.00 Canceled 2019-04-01 2019-04-22 2019-06-05 2019-07-05 2019-08-09 2020-02-05 Digitization (DR&D) at the Adaptation Selection Zambia Meteorological Department ZM-MNDP-107704-CS-LCS / Consultancy to setup and operationalize the Weather Support to Participatory Least Cost TF / 14588 Post Open - National 91,000.00 Signed 2019-04-01 2019-04-22 2019-06-05 2019-07-03 2019-08-02 2019-09-06 2019-10-11 2020-04-08 Research and Forecasting Adaptation Selection (WRF) model at the Zambia Meteorological Department ZM-MNDP-107707-CS-INDV / Consultancy to redesign Consultant Support to Participatory Under civil structures that failed TF / 14588 Post Qualification Open - National 0.00 2019-05-06 2019-05-27 2019-07-10 2019-08-09 2019-09-13 2020-03-11 Adaptation Implementation under Phase 1 Priority Selection Canals ZM-MNDP-150531-CS-LCS / Consultancy to undertake Pilot Participatory Least Cost Pending TF / 14588 Post Open - National 0.00 2020-01-06 2020-01-27 2020-03-11 2020-04-08 2020-05-08 2020-06-12 2020-07-17 2021-01-13 Climate Data Rescue and Adaptation Selection Implementation Digitisation (DR&D) at ZMD INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Actual Amount Draft Negotiated Description Component Review Type Method Contract Type Process Status Teams of Reference Identified/Selected Signed Contract Contract Completion No. Approach (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZM-MNDP-15032-CS-INDV / Individual Strategic National Recruitment of Procurement TF / 14573 Prior Consultant Open 0.00 Canceled 2017-05-12 2017-06-30 2017-07-21 2017-08-25 2018-02-21 Programme Support Manager Selection ZM-MNDP-15051-CS-INDV / Individual Strategic National Recruitment of Financial TF / 14573 Prior Consultant Open 0.00 Canceled 2017-05-12 2017-06-30 2017-07-21 2017-08-25 2018-02-21 Programme Support Management Specialist Selection ZM-MNDP-15055-CS-INDV / Individual Strategic National Recruitment of M & E TF / 14573 Prior Consultant Open 0.00 Canceled 2017-05-12 2017-06-30 2017-07-21 2017-08-25 2018-02-21 Programme Support Officer (National) Selection ZM-MNDP-15057-CS-INDV / Individual Strategic National Recruitment of Internal TF / 14573 Prior Consultant Open 0.00 Canceled 2017-05-12 2017-06-30 2017-07-21 2017-08-25 2018-02-21 Programme Support Auditor Selection ZM-MNDP-15059-CS-INDV / Individual Strategic National Recruitment of Participatory TF / 14573 Prior Consultant Open 0.00 Canceled 2017-05-12 2017-06-30 2017-07-21 2017-08-25 2018-02-21 Programme Support Adaptation Speciliast Selection ZM-MNDP-15061-CS-INDV / Individual Strategic National Recruitment of M&E TF / 14573 Prior Consultant Open 0.00 Canceled 2017-05-12 2017-06-30 2017-07-21 2017-08-25 2018-02-21 Programme Support Specialist Selection ZM-MNDP-15064-CS-INDV / Individual Recruitment of Strategic National TF / 14573 Prior Consultant Open 0.00 Canceled 2017-05-12 2017-06-30 2017-07-21 2017-08-25 2018-02-21 Environmental & Social Programme Support Selection Inclusion Manager ZM-MNDP-15077-CS-INDV / Individual Strategic National Budget Tracking Tool - TF / 14573 Prior Consultant Open 0.00 Canceled 2017-05-12 2017-06-30 2017-07-21 2017-08-25 2018-02-21 Programme Support Expert Consultant Selection Page 6 ZM-MNDP-15078-CS-INDV / Individual Strategic National Project Accountant - TF / 14573 Prior Consultant Open 0.00 Canceled 2017-05-12 2017-06-30 2017-07-21 2017-08-25 2018-02-21 Programme Support National Selection ZM-MNDP-15083-CS-INDV / Individual Strategic National Mainstreaming of the IDPs TF / 14573 Post Consultant Direct 54,000.00 Signed 2017-05-12 2017-05-22 2017-06-12 2017-07-17 2018-01-13 Programme Support for the Barotse Sub-Basin Selection Individual ZM-MNDP-15084-CS-INDV / Strategic National TF / 14573 Post Consultant Open 0.00 Canceled 2017-05-12 2017-06-30 2017-07-21 2017-08-25 2018-02-21 IT Officer Programme Support Selection ZM-MNDP-15087-CS-INDV / Individual Strategic National Specialized Study on Climate TF / 14573 Prior Consultant Open 0.00 Canceled 2017-05-12 2017-06-30 2017-07-21 2017-08-25 2018-02-21 Programme Support Risk Financing Options Selection ZM-MNDP-15088-CS-INDV / Individual Strategic National Human Resources and TF / 14573 Post Consultant Open 0.00 Canceled 2017-05-12 2017-06-30 2017-07-21 2017-08-25 2018-02-21 Programme Support Administration Specialist Selection ZM-MNDP-15091-CS-INDV / Individual Strategic National Adaptation Infrastructure TF / 14573 Prior Consultant Open 0.00 Canceled 2017-05-12 2017-06-30 2017-07-21 2017-08-25 2018-02-21 Programme Support Expert Engineer Selection ZM-MNDP-15092-CS-INDV / Individual Strategic National Adaptation Agriculture/NRM TF / 14573 Post Consultant Open 0.00 Canceled 2017-05-12 2017-06-30 2017-07-21 2017-08-25 2018-02-21 Programme Support Expert Selection Individual ZM-MNDP-15095-CS-INDV / Support to Participatory TF / 14573 Prior Consultant Open 0.00 Canceled 2017-05-12 2017-06-30 2017-07-21 2017-08-25 2018-02-21 Project Manager - PIU Adaptation Selection Individual ZM-MNDP-15097-CS-INDV / Support to Participatory TF / 14573 Prior Consultant Open 0.00 Canceled 2017-05-12 2017-06-30 2017-07-21 2017-08-25 2018-02-21 Project Accountant Adaptation Selection Individual ZM-MNDP-15099-CS-INDV / Support to Participatory TF / 14573 Prior Consultant Open 0.00 Canceled 2017-05-12 2017-06-30 2017-07-21 2017-08-25 2018-02-21 M&E Officer - PIU Adaptation Selection ZM-MNDP-15101-CS-INDV / Individual Study on low tech early Support to Participatory TF / 14573 Post Consultant Open 0.00 Canceled 2017-06-05 2017-07-24 2017-08-14 2017-09-18 2018-03-17 warning system options and Adaptation Selection materials for early warning ZM-MNDP-15104-CS-INDV / Individual Conceptual plan for optimal Support to Participatory TF / 14573 Post Consultant Direct 0.00 Canceled 2017-06-05 2017-06-15 2017-07-06 2017-08-10 2018-02-06 management of Barotse Sub- Adaptation Selection Basin Canals ZM-MNDP-15106-CS-INDV / Individual Strategic National Miscellaneous Adaptation TF / 14573 Prior Consultant Open 60,000.00 Signed 2017-07-03 2017-08-21 2017-09-11 2017-10-16 2018-04-14 Programme Support Expert (Short Term) Selection ZM-MNDP-17099-CS-CDS / Strategic National Risk and Vulnerability TF / 14573 Prior Direct Selection Direct 355,295.00 Signed 2017-06-16 2017-06-26 2017-08-30 2018-02-26 Programme Support Assessment-Barotse ZM-MNDP-18145-CS-INDV / Individual Consultant to conduct an Support to Participatory TF / 14588 Post Consultant Open 35,424.11 Signed 2017-06-19 2017-08-07 2017-08-28 2017-10-02 2018-03-31 Environmental and Social Adaptation Selection Audit Individual ZM-MNDP-18148-CS-INDV / Strategic National TF / 14573 Post Consultant Open 185,662.20 Signed 2017-06-19 2017-08-07 2017-08-28 2017-10-02 2018-03-31 Asset Vulnerability Mapping Programme Support Selection Page 7 ZM-MNDP-40178-CS-INDV / Individual Support to Participatory Recruitment of Four Clerk TF / 14573 Prior Consultant Limited 0.00 Canceled 2017-12-18 2017-12-23 2018-01-13 2018-02-17 2018-08-16 Adaptation of Works for the Canals Selection ZM-MNDP-24621-CS-INDV / Individual Consultancy to develop Support to Participatory TF / 14588 Post Consultant Open 0.00 Canceled 2017-08-11 2017-09-29 2017-10-20 2017-11-24 2018-05-23 guidelines for screening Adaptation Selection sector development plans ZM-MNDP-15076-CS-INDV / Individual Consultancy to develop Strategic National TF / 14573 Prior Consultant Direct 0.00 Canceled 2017-05-12 2017-05-22 2017-06-12 2017-07-17 2018-01-13 guidelines for screening Programme Support Selection sector development plans ZM-MNDP-15079-CS-INDV / Individual Strategic National Crowdsource IT Specialists TF / 14573 Post Consultant Open 0.00 Canceled 2017-05-12 2017-06-30 2017-07-21 2017-08-25 2018-02-21 Programme Support and Maintenance Support Selection Individual ZM-MNDP-15111-CS-INDV / Strategic National TF / 14573 Prior Consultant Open 0.00 Canceled 2017-05-12 2017-06-30 2017-07-21 2017-08-25 2018-02-21 Transport Officer Programme Support Selection ZM-MNDP-15004-CS-INDV / Individual Development of Guidelines Support to Participatory TF / 14573 Post Consultant Open 0.00 Canceled 2017-05-12 2017-06-30 2017-07-21 2017-08-25 2018-02-21 for Data Sharing amongest Adaptation Selection Stakeholders ZM-MNDP-15068-CS-INDV / Individual Strategic National Recruitment of Senior TF / 14573 Prior Consultant Open 0.00 Canceled 2017-05-12 2017-06-30 2017-07-21 2017-08-25 2018-02-21 Programme Support Procurement Advisor Selection ZM-MNDP-15080-CS-INDV / Individual Strategic National Geospatial interpretation and TF / 14573 Post Consultant Direct 0.00 Canceled 2017-07-03 2017-07-13 2017-08-03 2017-09-07 2018-03-06 Programme Support layering Selection Individual ZM-MNDP-15081-CS-INDV / Strategic National TF / 14573 Post Consultant Open 0.00 Canceled 2017-07-03 2017-08-21 2017-09-11 2017-10-16 2018-04-14 IT Expert Consultant Programme Support Selection Individual ZM-MNDP-15082-CS-INDV / Strategic National TF / 14573 Post Consultant Direct 0.00 Canceled 2017-05-12 2017-05-22 2017-06-12 2017-07-17 2018-01-13 Studies on the Health Sector Programme Support Selection ZM-MNDP-107705-CS-CDS / Engament of University of Columbia to upgrade and develop sector tailored Support to Participatory Under (Agriculture and Water TF / 14588 Prior Direct Selection Direct 0.00 2019-04-15 2019-04-25 2019-06-29 2019-12-26 Adaptation Implementation Sector) Climate Services such as Map Rooms on the Enhanced Climate Services Platform (ENACTS) ZM-MNDP-150517-CS-INDV / CONSULTANCY TO UNDERTAKE A SCOOPING Individual Pilot Participatory Pending STUDY OF THE MAIN TF / 14588 Post Consultant Open 0.00 2019-12-16 2020-02-03 2020-02-24 2020-03-30 2020-09-26 Adaptation Implementation VALUE CHAINS AND Selection MARKET ANALYSIS FOR THE SCReBS PROJECT. Page 8