Procurement Plan General 1. Bank’s approval Date of the procurement Plan May 28, 2017 2. Date of General Procurement Notice: May 27, 2015 3. Period covered by this procurement plan: January to December, 2017 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.] No. Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) Above US$ 4,000,000 All 2. NCB (Goods) Above US$ 4,000,000 All 3. ICB (Works) Above US$ 15,000,000 All 4. NCB (Works) Above US$ 15,000,000 All 5. (Non-Consultant Services) Above US$ 4,000,000 All 2. Prequalification. Bidders when applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not applicable 4. Reference to (if any) Project Operational/Procurement Manual: Project Implementation Manual for World Bank Loan Project P127086 issued by UFS. 5. Any Other Special Procurement Arrangements: Not Applicable 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) May 31, 2017 1 2 3 4 5 6 7 Review Estimated Domestic by Cost Ref. Preference Bank Comments Description US$ Packages No. (yes/no) (Prior / million Post) Summary of the 1 None N/A N/A N/A ICB (Goods) Summary of 2 None N/A N/A N/A the NCB (Goods) Summary of the ICB (Non- 3 None N/A N/A N/A Consultant Services) Relates to procurement Summary of the of operational services NCB (Non- including insurance, 4 0,105 7 yes Post Consultant travel agent, legal Services) services, etc on RfQ basis III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) Above US$ 2,000,000 2. Single Source (Firms) All 3. Individual Above US$ 400,000 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Review Ref. Description of Estimated by No. Assignment Cost Packages Bank US$ Comments (Prior million / Post) May 31, 2017 Summary of number of 1 contracts that will be let 1,550 3 Prior under QCBS CQS procurement method. Includes recruitment of staff Summary of number of and short-term consultants i.e. 2 contracts that will be let 1,022 9 Prior Infrastructure, M&E and under other methods Governance/ Institutional Consultants Miscellaneous CQS procurements including Summary of number of development of curriculum, 3 contracts that will be let 0,3055 10 Post strategic planning, under other methods Sustainability Plan, Communication & Awareness Strategy, etc TOTALS 2,8775 22 May 31, 2017 PROCUREMENT Africa : AFCC2/RI-Sustainable Groundwater Management in SADC Member States PLAN General Information Country: Africa Banks Approval Date of the Original Procurement Plan: 2017-07-14 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-04-23 Project ID: P127086 GPN Date: Project Name: AFCC2/RI-Sustainable Groundwater Management in SADC Member States Loan / Credit No: TF / 16970 Executing Agency(ies): SADC-GMI WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual A: Operationalisation of the NCS/2017/01 / Retainer media Request for Single Stage - One Pending TF / 16970 SADC Groundwater Post Open - National 20,000.00 0.00 2017-09-12 2017-11-07 2018-05-06 publicity/advertising services Quotations Envelope Implementation Management Institute A: Operationalisation of the NCS/2017/02 / Travel &Logistics Request for Single Stage - One TF / 16970 SADC Groundwater Post Open - National 17,000.00 15,558.70 Signed 2017-09-07 2017-06-16 2017-09-12 2017-10-24 2017-11-23 2017-07-24 2017-12-28 2017-08-01 2018-06-26 Services Proposals Envelope Management Institute A: Operationalisation of the NCS/2017/03 / Printing, Binding Request for Single Stage - One Pending TF / 16970 SADC Groundwater Post Open - National 16,000.00 0.00 2017-09-12 2017-11-07 2018-05-06 & Branding Services Quotations Envelope Implementation Management Institute A: Operationalisation of the NCS/2017/04 / Local shuttle Request for Single Stage - One Pending TF / 16970 SADC Groundwater Post Open - National 7,000.00 0.00 2017-09-12 2017-11-07 2018-05-06 Services Quotations Envelope Implementation Management Institute A: Operationalisation of the NCS/2017/05 / Insurance Request for Single Stage - One Under TF / 16970 SADC Groundwater Post Open - National 10,000.00 0.00 2017-09-07 2017-06-15 2017-09-12 2017-10-24 2017-07-25 2017-11-23 2017-12-28 2018-06-26 Services Proposals Envelope Implementation Management Institute A: Operationalisation of the Request for Single Stage - One NCS/2017/06 / Legal Services TF / 16970 SADC Groundwater Post Open - National 15,000.00 9,984.19 Signed 2017-09-07 2017-06-09 2017-09-12 2017-10-24 2017-07-07 2017-11-23 2017-07-24 2017-12-28 2017-08-01 2018-06-26 Proposals Envelope Management Institute A: Operationalisation of the NCS/2017/07 / Compilation & Request for Single Stage - One Pending TF / 16970 SADC Groundwater Post Open - National 20,000.00 0.00 2017-09-12 2017-11-07 2018-05-06 Printing of Drillers Directory Quotations Envelope Implementation Management Institute NCS/2017/08 / Selection of A: Operationalisation of the Request for Single Stage - One Under Recruitment Agency for TF / 16970 SADC Groundwater Post Open - National 15,000.00 0.00 2017-09-07 2017-09-28 2017-09-12 2017-10-24 2017-09-08 2017-11-23 2017-12-28 2018-06-26 Proposals Envelope Implementation Consultants Management Institute CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CS2017/07 / Consultancy for follow-up impact evaluation of Consultant pilot projects implemented under D: Promoting groundwater TF / 16970 Prior Qualification Open - International 100,000.00 92,162.37 Signed 2017-06-28 2017-09-07 2017-07-10 2017-07-31 2017-12-04 2017-08-20 2018-01-23 2017-08-30 2018-01-26 2017-10-31 the Sustainable Groundwater and infrastructure development Selection Drought Management project in the Limpopo River Basin CS2017/08 / Consultancy Services For Support To Policy, B: Strengthening institutional Legal And Institutional Quality And Cost- TF / 16970 frameworks for sustainable Prior Open - International 750,000.00 0.00 Under Review 2017-06-28 2017-07-10 2017-07-17 2017-12-06 2017-08-14 2017-10-05 2017-08-21 2018-02-13 2017-09-11 2017-09-16 2019-01-20 Development For Groundwater Based Selection groundwater management Management in the SADC Member States CS2017/18 / Consultancy for C: Advancing knowledge & Conjunctive Water Resources information-sharing on Quality And Cost- TF / 16970 Prior Open - International 400,000.00 0.00 Under Review 2017-06-28 2017-09-07 2017-07-19 2017-08-02 2018-01-25 2017-08-30 2017-11-03 2017-09-06 2018-02-23 2017-09-20 2017-09-27 2019-01-31 Management Research in the transboundary and national Based Selection Shire River Basin groundwater CS2017/05 / Capacity Building B: Strengthening institutional Consultant for Data Collection and TF / 16970 frameworks for sustainable Prior Qualification Open - International 300,000.00 0.00 Canceled 2017-06-28 2017-06-28 2017-06-28 2017-07-18 2017-08-22 2019-01-29 Management in SADC Member groundwater management Selection States A: Operationalisation of the Consultant CS/2017/04 / Orientation training Under TF / 16970 SADC Groundwater Post Qualification Open - National 7,000.00 0.00 2017-09-07 2017-09-28 2017-11-11 2017-05-03 2017-12-11 2017-07-20 2018-01-15 2018-07-14 for SADC-GMI board members Implementation Management Institute Selection CS/2017/06 / Procurement of A: Operationalisation of the Consultant Pending external auditors was completed TF / 16970 SADC Groundwater Post Qualification Open - National 25,000.00 0.00 2017-09-07 2017-09-28 2017-11-11 2017-12-11 2018-01-15 2018-07-14 Implementation in July 2017 Management Institute Selection Page 1 CS/2017/09 / The terms of reference have been drafted for consultancy on the elaboration of B: Strengthening institutional Consultant Under Groundwater capacity needs TF / 16970 frameworks for sustainable Post Qualification Open - International 43,000.00 0.00 2017-09-07 2017-09-29 2017-09-28 2017-11-11 2017-11-22 2017-12-11 2018-01-23 2018-01-15 2018-07-14 Implementation assessment report for groundwater management Selection stakeholders in SADC Member States A: Operationalisation of the Consultant CS/2017/10 / Renewal of the Under TF / 16970 SADC Groundwater Post Qualification Open - National 5,000.00 0.00 2017-09-06 2017-07-31 2017-09-06 2017-09-06 2017-08-28 2017-10-06 2017-08-01 2017-10-23 2018-09-16 website maintenance contract Implementation Management Institute Selection CS/2017/11 / Recruitment of a A: Operationalisation of the Consultant consultant to work on the Under TF / 16970 SADC Groundwater Post Qualification Open - International 17,000.00 0.00 2017-09-06 2017-09-29 2017-10-20 2017-12-03 2017-11-15 2018-01-02 2018-01-29 2018-02-06 2018-08-05 elaboration of awareness and Implementation Management Institute Selection communication strategy CS/2017/13 / The recruitment of a consultant for documentation of A: Operationalisation of the Consultant Pending groundwater infrastructure TF / 16970 SADC Groundwater Post Qualification Open - International 31,500.00 0.00 2017-09-07 2017-09-28 2017-11-11 2017-12-11 2018-01-15 2018-07-14 Implementation options for piloting using the sub- Management Institute Selection Grant Scheme CS/2017/14 / Recruitment of ICT Consultant for analysis of options A: Operationalisation of the Consultant Pending and development of a database TF / 16970 SADC Groundwater Prior Qualification Open - International 150,000.00 0.00 2017-09-07 2017-09-28 2017-11-11 2017-12-11 2018-01-15 2018-07-14 Implementation and learning platform for SADC- Management Institute Selection GMI linked website and GIP CS/2017/15 / Recruitment for Consultancy for conversion of A: Operationalisation of the groundwater related Quality And Cost- Pending TF / 16970 SADC Groundwater Prior Open - International 400,000.00 0.00 2017-09-06 2017-09-27 2017-11-10 2017-12-08 2018-01-07 2018-02-11 2018-03-18 2019-03-18 reports,reference, documents Based Selection Implementation Management Institute into electronic format and uploading on the database CS/2017/16 / Recruitment of Consultant Consultancy for development of D: Promoting groundwater Pending TF / 16970 Post Qualification Open - International 12,000.00 0.00 2017-09-07 2017-09-28 2017-11-11 2017-12-11 2018-01-15 2018-07-14 curriculum for one training course infrastructure development Implementation Selection on the Groundwater management CS/2017/17 / Recruitment for Consultancy services on A: Operationalisation of the Consultant Under elaboration of SADC-GMI TF / 16970 SADC Groundwater Post Qualification Open - International 31,000.00 0.00 2017-09-07 2017-09-29 2017-09-28 2017-11-11 2017-11-20 2017-12-11 2018-01-03 2018-01-15 2018-07-14 Implementation Financing plan for long term Management Institute Selection sustainability CS/2017/19 / Recruitment of A: Operationalisation of the Consultant Monitoring and Evaluation TF / 16970 SADC Groundwater Prior Qualification Open - International 60,000.00 0.00 Canceled 2017-09-07 2017-09-28 2017-11-11 2017-12-11 2018-01-15 2018-07-14 Specialist Management Institute Selection CS/2017/03 / Recruitment of the A: Operationalisation of the Consultant Communication Specialist was TF / 16970 SADC Groundwater Prior Qualification Open - International 41,707.00 0.00 Canceled 2017-09-07 2017-09-28 2017-11-11 2017-12-11 2018-01-15 2018-07-14 finalized on the 30 June 2017 Management Institute Selection A: Operationalisation of the Consultant CS/2017/01 / Recruitment of the TF / 16970 SADC Groundwater Prior Qualification Open - International 312,000.00 0.00 Canceled 2017-09-05 2017-09-05 2017-09-05 2017-11-04 2017-12-09 2019-06-30 Senior Groundwater Specialist Management Institute Selection CS/2017/12 / Recruitment of a Consultant to work on the A: Operationalisation of the Consultant elaboration of one Groundwater TF / 16970 SADC Groundwater Post Qualification Open - International 34,000.00 0.00 Canceled 2017-09-06 2017-09-29 2017-11-12 2017-12-12 2018-01-16 2018-07-15 manual identified through the Management Institute Selection capacity needs assessment report CQS/2017/12 / Recruitment of a B: Strengthening institutional Consultant consultancy firm to work on the Under TF / 16970 frameworks for sustainable Post Qualification Open - International 34,000.00 0.00 2017-11-22 2017-10-02 2017-12-13 2018-01-26 2018-02-25 2018-04-01 2018-09-28 development of ground water Implementation groundwater management Selection manual Consultant CS/2017/21 / Recruitment of the D: Promoting groundwater TF / 16970 Prior Qualification Open - National 80,000.00 0.00 Canceled 2017-09-07 2017-09-28 2017-11-11 2017-12-11 2018-01-15 2018-07-14 Infrastructure Consultant infrastructure development Selection CS/2017/20 / Recruitment of a B: Strengthening institutional Consultant Governance & Institutional TF / 16970 frameworks for sustainable Prior Qualification Open - National 60,000.00 0.00 Canceled 2017-09-06 2017-09-27 2017-11-10 2017-12-10 2018-01-14 2018-07-13 Consultant groundwater management Selection CS/2017/24 / Consultancy to Consultant D: Promoting groundwater Under establish focal groups in all TF / 16970 Post Qualification Open - National 100,000.00 0.00 2018-03-21 2018-04-16 2018-04-11 2018-05-25 2018-06-24 2018-07-29 2019-01-25 infrastructure development Implementation SADC Member States Selection CS/2018/25 / The SADC-GMI , wishes to engage a consulting firm to ensure compliance of the SADC-GMI activities with the Consultant D: Promoting groundwater Pending guidelines prescribed in the TF / 16970 Post Qualification Open - International 100,000.00 0.00 2018-03-30 2018-04-20 2018-06-03 2018-07-03 2018-08-07 2019-02-03 infrastructure development Implementation simplified Environmental Selection Management Framework - Environmental Management Plan (EMF-EMP). C: Advancing knowledge & ZA-SADC-GMI-60271-CS-CQS / Consultant information-sharing on Pending Engage a Consultancy firm to TF / 16970 Post Qualification Open - International 2,500.00 0.00 2018-04-26 2018-05-17 2018-06-30 2018-07-30 2018-09-03 2019-03-02 transboundary and national Implementation manage SADC-GMI Website Selection groundwater INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2 CS/2017/05 / The objective of this assignment is to engage an international groundwater B: Strengthening institutional organization to develop and TF / 16970 frameworks for sustainable Prior Direct Selection Direct 300,000.00 298,935.00 Signed 2017-11-03 2018-01-19 2017-11-13 2017-06-02 2018-01-17 2017-09-01 2018-07-16 implement a capacity building groundwater management program for data collection and management within and across the SADC Member States. CS/2017/02 / Recruitment of the A: Operationalisation of the Individual Consultant Procurement & Grants Officer TF / 16970 SADC Groundwater Prior Open 46,154.00 0.00 Under Review 2017-11-09 2018-04-20 2017-12-28 2018-01-18 2018-02-22 2018-08-21 Selection was finalized in June 2017 Management Institute A: Operationalisation of the ICS/2017/01 / Recruitment of the Individual Consultant Under TF / 16970 SADC Groundwater Prior Open 60,000.00 0.00 2017-11-22 2018-02-07 2018-01-10 2018-01-31 2018-03-07 2018-09-03 Senior Groundwater Specialist Selection Implementation Management Institute C: Advancing knowledge & ICS/2017/03 / Recruitment of the information-sharing on Individual Consultant TF / 16970 Prior Open 47,000.00 0.00 Under Review 2017-11-22 2018-02-07 2018-01-10 2018-01-31 2018-03-07 2018-09-03 Communication specialist transboundary and national Selection groundwater ICS/2017/21 / Recruitment of the D: Promoting groundwater Individual Consultant TF / 16970 Prior Open 80,000.00 0.00 Under Review 2017-11-22 2018-02-13 2018-01-10 2018-01-31 2018-03-07 2018-09-03 Infrastructure Consultant infrastructure development Selection ICS/2017/19 / Recruitment of the A: Operationalisation of the Individual Consultant Monitoring and Evaluation TF / 16970 SADC Groundwater Prior Open 60,000.00 0.00 Under Review 2017-11-22 2018-02-23 2018-01-10 2018-01-31 2018-03-07 2018-09-03 Selection Specialist Management Institute ICS/2017/20 / Recruitment of B: Strengthening institutional Individual Consultant Governance and Institutional TF / 16970 frameworks for sustainable Prior Open 60,000.00 0.00 Under Review 2017-11-22 2018-01-10 2018-01-31 2018-03-07 2018-09-03 Selection Consultant groundwater management A: Operationalisation of the ICS/2017/22 / Recruitment of the Individual Consultant Under TF / 16970 SADC Groundwater Prior Open 60,000.00 0.00 2017-11-22 2018-01-10 2018-01-31 2018-03-07 2018-09-03 Technical Advisor Selection Implementation Management Institute A: Operationalisation of the ICS2016/02 / Recruitment of Individual Consultant Pending TF / 16970 SADC Groundwater Prior Open 70,081.00 0.00 2018-04-25 2018-06-13 2018-07-04 2018-08-08 2019-02-04 SADC-GMI Executive Director Selection Implementation Management Institute A: Operationalisation of the ICS/2017/00 / Recruitment of the Individual Consultant Pending TF / 16970 SADC Groundwater Post Open 31,943.00 0.00 2018-04-26 2018-06-14 2018-07-05 2018-08-09 2019-02-05 Finance Officer Selection Implementation Management Institute ZA-SADC-GMI-60253-CS-CDS / Engagement of the audit firm as A: Operationalisation of the Pending prescribed by the agreement to TF / 16970 SADC Groundwater Post Direct Selection Direct 15,000.00 0.00 2018-04-26 2018-05-06 2018-07-10 2019-01-06 Implementation conduct 2017/2018 and Management Institute 2018/2019 financial audit. 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